Human Resources Coordinator

DescriptionUnder the supervision of the Lead HR Generalist, the HR Coordinator will provide administrative support to the Human Resources department, including but not limited to recordkeeping, onboarding, creating and updating spreadsheets, and fielding employee questions/concerns.The job description provides the employee, administration including the executive team, applicants, and other agencies with a clear understanding of the job, where it fits in the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth.RequirementsResponsibilities & Duties:Assist in full cycle recruiting from sourcing to onboarding, involving screening, scheduling interviews, processing background checks, new hire documents, uploading documents into the HRIS, and other related tasks.Collaborate with HR Generalist and any involved parties and participate in job fairs as needed.Assist in the preparation and execution of new employee orientation.Maintain recordkeeping systems, forms control, personnel requirements, and implement changes as needed.Assist with coordination, monitoring, and collection of required trainings with HR Generalist and Training Specialist for new and existing staff.Create and maintain historical human resource records (electronic and hardcopy), keeping past and current records for all HR charts for IL employees in compliance with IL Medicaid standards and CARF standards.Follow up with and document interviews and new hires when no response is received.Initiate communication with relevant staff when annuals are due.Create and distribute HR reports to a variety of HR and Business teams.Contribute to team effort by accomplishing related results as needed.Abide by company enforced HR processes and current employment laws and regulations.Other duties as assigned by supervisor.Communication:Work with a team approach with other employees to ensure agency compliance.Report critical concerns and problems to Supervisor in a timely manner and actively seek Supervisor’s input and assistance to resolving the concern.Follow chain of command when encountering problems or other areas of need and correct problems requested.Solicit and cooperate with assistance of all support staff.Actively participate in an appropriate manner with the decision-making process as a proactive team member and cooperate with team’s decision, whether programmatic or clinical.Provide coverage on-site or as assigned by the needs of the agency.Attend staff meetings, nonclinical supervision, planned in-service training, ongoing training and any other regular or assigned meetings.Facilitate flow of information.Education:

A minimum of a High School Diploma or equivalent is required; Bachelor's Degree in HR, Business Administration, or other related degree is a plus.Experience:A minimum of 2 years’ experience in office administration, to include demonstrated leadership.Familiarity with operational, quality assurance, and human resource procedures and regulations is ideal.1-3 years related administrative work experience.Ability to self-motivate and work autonomously within a fast-paced and changing environment.An exceptional level of integrity with the ability to handle sensitive, confidential information in a professional manner.Proficient knowledge of Microsoft Word, Excel, PowerPoint, and Outlook is required.Qualifications:Successfully pass criminal records check, fingerprinting, and HCWR check as a prerequisite for employment consideration.Must have reliable transportation, maintain required level of vehicle insurance and valid driver’s license.Must be willing to travel to other office locations, if needed – (5%).

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