Mary's Center
Grants and Contracts Accountant
Mary's Center, Washington, District of Columbia, us, 20022
Mary's Center is committed to promoting diversity, equity and inclusion (DEI) within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring a diverse group of candidates to the table.
Important Note: Mary's Center is mandating the COVID-19 vaccine + booster for all staff.
The Grants Accountant will be primarily responsible for maintaining/managing agreements, budgets, grant and contract invoicing and reporting to grantor agencies. The Grants Accountant will maintain professional relations with programs and grant/contract monitors, following up with grantors and contractors to ensure payments are received in a timely fashion and ensuring adequate records are maintained for all grants and contracts.
Reportability
This position will report directly to the Director of Grants & Contracts.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Prepare all required grants and contracts invoices for submission to the appropriate agencies and post to sub-ledger and GL in a timely fashion as required by grantor.Maintain filing system for grants & performance contracts, checks, correspondences, invoices, reconciliations, and financial reports pertaining to each award.Create and post correcting entries to align final budget with actual expenditures in financial system.Working knowledge of OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for federal awards.Prepare/analyze budget versus Actual reports every month.Audit expenditures to ensure that final indirect costs are properly recorded.Assure all financial reports, invoices and renewals are in compliance with schedules stipulated in the agreement - work closely with the Grant committee to get notification of when reports are due.Responsible for monthly grants account reconciliation to assure all grant revenues, and expenses, accounts receivable and deferred revenues are recorded in the appropriate months.Follow up with grantors regarding invoice payment status and document on the receivable status report on a monthly basis.Work closely with program staff and finance team to coordinate and provide documentation for grant site visits and all other financial audits.Perform other tasks as requested of Finance to maintain the fiscal well-being of Mary's Center.
Qualifications
The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills & Abilities -
BA in Accounting or Finance preferred, or equivalent experience.Minimum of five (5) years directly related experience in grants and contracts management.Ability to evaluate federal, local, state, and sponsor regulations and policy changes as they impact sponsored programs for development of policies and procedures, process documentation and training materials.Ability to multi-task, work in a fast paced, high-volume environment with frequent interruptions with a high degree of accuracy.Ability to work/communicate effectively in a team, across organizational lines, and with program staff, grantors, donors, vendors, and community.Typing speed and accuracy, attention to detail, organizational skills with the ability to stay focused on assigned tasks, and ability to work independently and as part of a team.Ability to effectively use Sage Intacct, Microsoft Windows; Proficient in Excel, Accounting Software, preferably Sage Intacct.
Language Requirements -
Ability to communicate proficiently in English is required. Ability to communicate in another language a plus.
Physical Demands -
Regularly required to sit; frequently required to reach with hands and arms; required to walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.
Work Environment -
Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as needed.
The Benefits:
Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities25 days of paid leave annually (in addition to paid holidays), plus 5 educational daysTuition reimbursement of $2000/year towards education assistance and professional developmentTransportation subsidy via metro & busEmployee Assistance Program (EAP)
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Important Note: Mary's Center is mandating the COVID-19 vaccine + booster for all staff.
The Grants Accountant will be primarily responsible for maintaining/managing agreements, budgets, grant and contract invoicing and reporting to grantor agencies. The Grants Accountant will maintain professional relations with programs and grant/contract monitors, following up with grantors and contractors to ensure payments are received in a timely fashion and ensuring adequate records are maintained for all grants and contracts.
Reportability
This position will report directly to the Director of Grants & Contracts.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Prepare all required grants and contracts invoices for submission to the appropriate agencies and post to sub-ledger and GL in a timely fashion as required by grantor.Maintain filing system for grants & performance contracts, checks, correspondences, invoices, reconciliations, and financial reports pertaining to each award.Create and post correcting entries to align final budget with actual expenditures in financial system.Working knowledge of OMB 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for federal awards.Prepare/analyze budget versus Actual reports every month.Audit expenditures to ensure that final indirect costs are properly recorded.Assure all financial reports, invoices and renewals are in compliance with schedules stipulated in the agreement - work closely with the Grant committee to get notification of when reports are due.Responsible for monthly grants account reconciliation to assure all grant revenues, and expenses, accounts receivable and deferred revenues are recorded in the appropriate months.Follow up with grantors regarding invoice payment status and document on the receivable status report on a monthly basis.Work closely with program staff and finance team to coordinate and provide documentation for grant site visits and all other financial audits.Perform other tasks as requested of Finance to maintain the fiscal well-being of Mary's Center.
Qualifications
The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge, Skills & Abilities -
BA in Accounting or Finance preferred, or equivalent experience.Minimum of five (5) years directly related experience in grants and contracts management.Ability to evaluate federal, local, state, and sponsor regulations and policy changes as they impact sponsored programs for development of policies and procedures, process documentation and training materials.Ability to multi-task, work in a fast paced, high-volume environment with frequent interruptions with a high degree of accuracy.Ability to work/communicate effectively in a team, across organizational lines, and with program staff, grantors, donors, vendors, and community.Typing speed and accuracy, attention to detail, organizational skills with the ability to stay focused on assigned tasks, and ability to work independently and as part of a team.Ability to effectively use Sage Intacct, Microsoft Windows; Proficient in Excel, Accounting Software, preferably Sage Intacct.
Language Requirements -
Ability to communicate proficiently in English is required. Ability to communicate in another language a plus.
Physical Demands -
Regularly required to sit; frequently required to reach with hands and arms; required to walk, stoop, kneel, crouch, talk or hear; must be able to lift objects up to twenty-five (25) pounds.
Work Environment -
Mostly in a typical office and/or home setting with quiet to moderate noise level. May be exposed to extreme cold, heat, and humidity due to outside weather conditions. Opportunity to work a hybrid schedule - remotely & onsite, as needed.
The Benefits:
Health Insurance: medical, dental & vision - plus retirement options through 403(b) contribution and investment opportunities25 days of paid leave annually (in addition to paid holidays), plus 5 educational daysTuition reimbursement of $2000/year towards education assistance and professional developmentTransportation subsidy via metro & busEmployee Assistance Program (EAP)
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