DoveLewis Veterinary Emergency and Specialty Hospital
Executive Assistant
DoveLewis Veterinary Emergency and Specialty Hospital, Portland, Oregon, United States, 97204
DoveLewis Veterinary Emergency and Specialty Hospital
is hiring an
Executive Assistant
to join our team and support our President and Chief Executive Officer and our Board of Directors!
DoveLewis is one of the country’s largest single-location veterinary hospitals.
As a non-profit with no private equity or corporate investors, we have built a collaborative community that is dedicated to serving every animal and every person who cares for them, including our staff!
DoveLewis is also an AHAA-accredited, VECCS Level 1 Emergency and Specialty Hospital. With a team of 200+ people, including 13+ veterinary specialists and 6+ veterinary technician specialists, we have been providing world-class care for over 50 years.
About this Position:
As the
Executive Assistant,
you will be responsible for administrative support to the President and Chief Executive Officer (CEO). This includes planning, budgeting, scheduling, overseeing, and documenting all aspects of specific projects throughout DoveLewis, as well as supporting the CEO by scheduling and preparing meetings, preparing correspondence, producing corporate documents, preparing presentation material, preparing reports, making travel arrangements, budgeting, and doing general office duties.
This position also supports the Board of Directors in preparation of meetings, transcribing Board minutes, and preparing Board material packets.
Wage Range:
$26-$32/hr depending on education, certifications, and experience.
Location:
This position works primarily on-site at our hospital in NW Portland, Oregon with the ability to work remotely up to 2 days per week on average.
Who we are looking for:
As the ideal person for this role, you are an adaptable critical thinker who thrives on problem solving and has strong interpersonal communication skills.
You have experience creating and managing executive schedules.
You are highly organized with a keen attention to detail.
You are good at working independently but also enjoy collaboration with a larger team and understand how to diplomatically navigate working with people at all levels of an organization.
A genuine love of and respect for all animals is required, as is an appreciation of the human-animal bond.
Education and Experience
5+ year
of experience with executive support.
5+
years of experience providing administrative support in a
professional environment or equivalent.
Experience
using and comfort learning various admin, scheduling, and practice
management software.
Some of our preferred software includes:
Microsoft
Office - especially Word, Outlook, Teams, Excel
Asana
We
understand software preferences vary widely across different organizations,
similar experience in other platforms will absolutely be considered.
Experience
being self-driven and making decisions independently throughout the
workday.
High school
diploma or equivalent
Any
suitably equivalent combination of experience or education may
substitute for the above.
Desired Knowledge, Skills, and Abilities
Solid
organizational skills including attention to detail and multi-tasking
Strong
time management, strategic planning, decision making, and analytical
skills.
Ability
to gather, create, analyze, and summarize data for reports and
spreadsheets.
Excellent
verbal and written communication skills.
Ability
to work both independently and as a part of a team.
Knowledge
of working with high level executives in a professional, fast-paced
environment and ability to interact and communicate with individuals at
all levels of the organization.
High
level of interpersonal skills to handle sensitive and confidential
situations appropriately. Position continually requires demonstrated
poise, tact and diplomacy.
High
proficiency in a variety of computer software applications to include Outlook,
Word, Excel, Access, PowerPoint and Project.
Ability
to maintain organized files.
Working
knowledge of secretarial and office administrative procedures and ability
to find solutions to various administrative problems.
Knowledge
of use and operation of standard office equipment.
What you can look forward to at DoveLewis:
Being a part
of a nonprofit organization that reinvests back into its staff, services,
and resources with no investors looking for a payout.
Student Loan
Repayment Program (qualify in your first month!)
Public
Service Loan Forgiveness qualified employer
403b Plan
with equitable employer contributions for all staff
Generous
veterinary discount
Medical,
Dental, and Vision Insurance
Mental
Health insurance including $0 mental health copays for in-network
providers
Short-Term
and Long-Term Disability
Life
Insurance
Flexible
Spending Account
Paid
vacation and sick time
Holiday pay
Bereavement
leave, including time off when a pet family member passes away
How to apply:
To be considered for this position, you must complete the online application and upload a resume. Resumes received without a completed online application will not be considered.
DoveLewis is an equal opportunity employer dedicated to workforce diversity and a drug-free workplace. Pre-employment drug screen required.
#J-18808-Ljbffr
is hiring an
Executive Assistant
to join our team and support our President and Chief Executive Officer and our Board of Directors!
DoveLewis is one of the country’s largest single-location veterinary hospitals.
As a non-profit with no private equity or corporate investors, we have built a collaborative community that is dedicated to serving every animal and every person who cares for them, including our staff!
DoveLewis is also an AHAA-accredited, VECCS Level 1 Emergency and Specialty Hospital. With a team of 200+ people, including 13+ veterinary specialists and 6+ veterinary technician specialists, we have been providing world-class care for over 50 years.
About this Position:
As the
Executive Assistant,
you will be responsible for administrative support to the President and Chief Executive Officer (CEO). This includes planning, budgeting, scheduling, overseeing, and documenting all aspects of specific projects throughout DoveLewis, as well as supporting the CEO by scheduling and preparing meetings, preparing correspondence, producing corporate documents, preparing presentation material, preparing reports, making travel arrangements, budgeting, and doing general office duties.
This position also supports the Board of Directors in preparation of meetings, transcribing Board minutes, and preparing Board material packets.
Wage Range:
$26-$32/hr depending on education, certifications, and experience.
Location:
This position works primarily on-site at our hospital in NW Portland, Oregon with the ability to work remotely up to 2 days per week on average.
Who we are looking for:
As the ideal person for this role, you are an adaptable critical thinker who thrives on problem solving and has strong interpersonal communication skills.
You have experience creating and managing executive schedules.
You are highly organized with a keen attention to detail.
You are good at working independently but also enjoy collaboration with a larger team and understand how to diplomatically navigate working with people at all levels of an organization.
A genuine love of and respect for all animals is required, as is an appreciation of the human-animal bond.
Education and Experience
5+ year
of experience with executive support.
5+
years of experience providing administrative support in a
professional environment or equivalent.
Experience
using and comfort learning various admin, scheduling, and practice
management software.
Some of our preferred software includes:
Microsoft
Office - especially Word, Outlook, Teams, Excel
Asana
We
understand software preferences vary widely across different organizations,
similar experience in other platforms will absolutely be considered.
Experience
being self-driven and making decisions independently throughout the
workday.
High school
diploma or equivalent
Any
suitably equivalent combination of experience or education may
substitute for the above.
Desired Knowledge, Skills, and Abilities
Solid
organizational skills including attention to detail and multi-tasking
Strong
time management, strategic planning, decision making, and analytical
skills.
Ability
to gather, create, analyze, and summarize data for reports and
spreadsheets.
Excellent
verbal and written communication skills.
Ability
to work both independently and as a part of a team.
Knowledge
of working with high level executives in a professional, fast-paced
environment and ability to interact and communicate with individuals at
all levels of the organization.
High
level of interpersonal skills to handle sensitive and confidential
situations appropriately. Position continually requires demonstrated
poise, tact and diplomacy.
High
proficiency in a variety of computer software applications to include Outlook,
Word, Excel, Access, PowerPoint and Project.
Ability
to maintain organized files.
Working
knowledge of secretarial and office administrative procedures and ability
to find solutions to various administrative problems.
Knowledge
of use and operation of standard office equipment.
What you can look forward to at DoveLewis:
Being a part
of a nonprofit organization that reinvests back into its staff, services,
and resources with no investors looking for a payout.
Student Loan
Repayment Program (qualify in your first month!)
Public
Service Loan Forgiveness qualified employer
403b Plan
with equitable employer contributions for all staff
Generous
veterinary discount
Medical,
Dental, and Vision Insurance
Mental
Health insurance including $0 mental health copays for in-network
providers
Short-Term
and Long-Term Disability
Life
Insurance
Flexible
Spending Account
Paid
vacation and sick time
Holiday pay
Bereavement
leave, including time off when a pet family member passes away
How to apply:
To be considered for this position, you must complete the online application and upload a resume. Resumes received without a completed online application will not be considered.
DoveLewis is an equal opportunity employer dedicated to workforce diversity and a drug-free workplace. Pre-employment drug screen required.
#J-18808-Ljbffr