Groupe Insearch
Executive Assistant
Groupe Insearch, Menlo Park, California, United States, 94029
Send your resume to info@insearchsf.com with the job ID.POSITIONExecutive Assistant1 st
: Meet with in-office2 nd : Short case study3 rd : Meet with team of EAs4 th : Meet with ExecutivesATTRACTIVE FACTORSBe a part of an exciting, team-oriented environment with people who enjoy each other’s companyWork alongside very bright, enthusiastic people who are passionate about what they doOpportunity to interface/interact with high-profile interesting clientsBe a culture creator, plan fun events with the EA teamWe cover medical (no deductions from paycheck)401K (3% matching)Paid Holidays (15 Days)15 days of PTOUp to 10% year-end bonus based on performanceDistribution bonuses (starting 1 year after their hire date)Annual Holiday Party/Offsite Meeting (We’ve done Cabo three times, Napa multiple times, Hawaii, and Pebble Beach. This year we are doing Vegas)In the office Mon-Thu and remote on FridaysThe PositionWe’re looking for an organized and proactive Executive Assistant who will provide resourceful and personalized support to contribute to the overall efficiency of our business. You’ll manage communication, calendars, travel arrangements, and expenses. Additionally, you’ll help with portfolio management, events, and projects. We need someone with strong communication skills and attention to detail who can handle a dynamic workload.KEY RESPONSIBILITIESAct as point of contact among executives, employees, external parties.Occasionally help with personal tasks as requested.Proactive Calendar Management
Day to day scheduling, catching and resolving conflicts, rescheduling to accommodate ever-changing priorities.Thoughtful Travel Arrangements
make travel as convenient and efficient as possible, based on individual preferences – while adhering to firm policies.Diligent Phone Coverage
screening and directing calls, providing back up support as needed.Monthly Expense Reports
accurately coding cash and credit card expenses in Concur.Liaise with Portfolio Companies
coordinating board meetings and logistics, scheduling and managing recurring calls and meetings.Manage Signature Pages
coordinate signatures (electronic and physical) and mailing of original documents.Provide Back Up Support to the Admin Team
as needed; assist with events & team outings.TOP KEYS FOR CLIENTAbility to prioritize workload, multi-task and stay organized in a dynamic, fast-paced environment.Maintains a positive, professional and courteous demeanor in high pressure situations.Proactive with the ability to take initiative and assume responsibility.Strong communication skills (written and verbal); including the ability to work well with all levels of the firm and outside vendors.Team player with a can-do attitude, willingness to “go the extra mile”, firm ‘culture carrier’Meticulous attention to detail.Highly ethical, good judgement for practicing discretion and maintaining confidentiality.Adept in MS Office – particularly Outlook.
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: Meet with in-office2 nd : Short case study3 rd : Meet with team of EAs4 th : Meet with ExecutivesATTRACTIVE FACTORSBe a part of an exciting, team-oriented environment with people who enjoy each other’s companyWork alongside very bright, enthusiastic people who are passionate about what they doOpportunity to interface/interact with high-profile interesting clientsBe a culture creator, plan fun events with the EA teamWe cover medical (no deductions from paycheck)401K (3% matching)Paid Holidays (15 Days)15 days of PTOUp to 10% year-end bonus based on performanceDistribution bonuses (starting 1 year after their hire date)Annual Holiday Party/Offsite Meeting (We’ve done Cabo three times, Napa multiple times, Hawaii, and Pebble Beach. This year we are doing Vegas)In the office Mon-Thu and remote on FridaysThe PositionWe’re looking for an organized and proactive Executive Assistant who will provide resourceful and personalized support to contribute to the overall efficiency of our business. You’ll manage communication, calendars, travel arrangements, and expenses. Additionally, you’ll help with portfolio management, events, and projects. We need someone with strong communication skills and attention to detail who can handle a dynamic workload.KEY RESPONSIBILITIESAct as point of contact among executives, employees, external parties.Occasionally help with personal tasks as requested.Proactive Calendar Management
Day to day scheduling, catching and resolving conflicts, rescheduling to accommodate ever-changing priorities.Thoughtful Travel Arrangements
make travel as convenient and efficient as possible, based on individual preferences – while adhering to firm policies.Diligent Phone Coverage
screening and directing calls, providing back up support as needed.Monthly Expense Reports
accurately coding cash and credit card expenses in Concur.Liaise with Portfolio Companies
coordinating board meetings and logistics, scheduling and managing recurring calls and meetings.Manage Signature Pages
coordinate signatures (electronic and physical) and mailing of original documents.Provide Back Up Support to the Admin Team
as needed; assist with events & team outings.TOP KEYS FOR CLIENTAbility to prioritize workload, multi-task and stay organized in a dynamic, fast-paced environment.Maintains a positive, professional and courteous demeanor in high pressure situations.Proactive with the ability to take initiative and assume responsibility.Strong communication skills (written and verbal); including the ability to work well with all levels of the firm and outside vendors.Team player with a can-do attitude, willingness to “go the extra mile”, firm ‘culture carrier’Meticulous attention to detail.Highly ethical, good judgement for practicing discretion and maintaining confidentiality.Adept in MS Office – particularly Outlook.
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