Groupe Insearch is hiring: Executive Assistant in Menlo Park

Send your resume to info@insearchsf.com with the job ID. POSITION Executive Assistant 1 st : Meet with in-office 2 nd : Short case study 3 rd : Meet with team of EAs 4 th : Meet with Executives ATTRACTIVE FACTORS Be a part of an exciting, team-oriented environment with people who enjoy each other’s company Work alongside very bright, enthusiastic people who are passionate about what they do Opportunity to interface/interact with high-profile interesting clients Be a culture creator, plan fun events with the EA team We cover medical (no deductions from paycheck) 401K (3% matching) Paid Holidays (15 Days) 15 days of PTO Up to 10% year-end bonus based on performance Distribution bonuses (starting 1 year after their hire date) Annual Holiday Party/Offsite Meeting (We’ve done Cabo three times, Napa multiple times, Hawaii, and Pebble Beach. This year we are doing Vegas) In the office Mon-Thu and remote on Fridays The Position We’re looking for an organized and proactive Executive Assistant who will provide resourceful and personalized support to contribute to the overall efficiency of our business. You’ll manage communication, calendars, travel arrangements, and expenses. Additionally, you’ll help with portfolio management, events, and projects. We need someone with strong communication skills and attention to detail who can handle a dynamic workload. KEY RESPONSIBILITIES Act as point of contact among executives, employees, external parties. Occasionally help with personal tasks as requested. Proactive Calendar Management Day to day scheduling, catching and resolving conflicts, rescheduling to accommodate ever-changing priorities. Thoughtful Travel Arrangements make travel as convenient and efficient as possible, based on individual preferences – while adhering to firm policies. Diligent Phone Coverage screening and directing calls, providing back up support as needed. Monthly Expense Reports accurately coding cash and credit card expenses in Concur. Liaise with Portfolio Companies coordinating board meetings and logistics, scheduling and managing recurring calls and meetings. Manage Signature Pages coordinate signatures (electronic and physical) and mailing of original documents. Provide Back Up Support to the Admin Team as needed; assist with events & team outings. TOP KEYS FOR CLIENT Ability to prioritize workload, multi-task and stay organized in a dynamic, fast-paced environment. Maintains a positive, professional and courteous demeanor in high pressure situations. Proactive with the ability to take initiative and assume responsibility. Strong communication skills (written and verbal); including the ability to work well with all levels of the firm and outside vendors. Team player with a can-do attitude, willingness to “go the extra mile”, firm ‘culture carrier’ Meticulous attention to detail. Highly ethical, good judgement for practicing discretion and maintaining confidentiality. Adept in MS Office – particularly Outlook. #J-18808-Ljbffr