HOUSING AUTHORITY OF THE CITY OF LI
Management Analyst
HOUSING AUTHORITY OF THE CITY OF LI, Livermore, California, United States, 94551
Benefits:
CalPERS Pension Program
9/80 Work Schedle
Competitive salary
Dental insurance
Health insurance
Training & development
Vision insurance
Organization: Livermore Housing Authority
Position Available: Management Analyst
Salary: $87,728.06 - $135,119.49
Location: Livermore, CA
Job Type: Full-Time
Schedule: Monday – Friday 8am to 5:30pm.
Position Summary
Responsible for assisting the Executive Director in complex analytical assignments impacting the Agency’s operations and policies. Performs administrative tasks involving planning, coordinating, researching, and directing administrative studies and analyses of agency programs, policies, and procedures within parameters defined by the Executive Director. Functions as alternate liaison between the Agency and the Board of Commissioners. Performs a variety of technical procurement and related services by executing effective, efficient, and uniform methodologies that ensure compliance with all federal and state regulatory requirements.
Responsibilities
The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.
Assists the Executive Director in planning, developing, organizing, directing, and implementing the Agency’s Housing Programs. Plans, organizes, and coordinates various projects, programs, and services involving diverse administrative operations, may administer or manage specific projects, programs, and or services.
Works with the Executive Director and the Board of Commissioners (BOC) to assist in the development of the Agency’s strategic and operational plans. Effectively manages the development of organizational structures, and plans and implements internal policies, programs, goals, objectives, policies, procedures, and priorities; makes recommendations to the Executive Director for changes if needed.
Establishes reporting systems to monitor and evaluate various aspects of the Agency's operations on a frequent and continuing basis to establish an overview of conditions, appearance, problems, resolution, accomplishments, and results, while ensuring compliance with Agency policies and procedures and applicable federal, state, and local regulations.
Develops, recommends, and implements procedures to assess compliance with applicable rules and regulations, including establishing internal controls and processes to ensure sound fiscal and program management.
Oversees the Agency’s administrative process ensuring effective, efficient, and uniform methodologies that ensure compliance with all federal, state, and local regulatory requirements. Recommends changes in policies/procedures and documentation requirements in accordance with review findings, which will eliminate identified deficiencies or problems and will contribute to efficiency.
Performs technical research, data analysis, and evaluation into housing development, management systems, and other such areas.
Assists in the oversight and provisions for the safekeeping of the Agency's buildings, grounds, facilities, equipment, supplies, monies, files, records, documents, and reporting.
Plans and conducts in-depth reviews of Agency records, files, and procedures to ensure compliance with HUD Regulations. Audits may include review of rent, income, assets, leases, verifications, documentation, applications and all required paperwork for certification and recertification files.
Reviews audit report with appropriate staff and follows up to ensure completion of any corrected action.
Monitors compliance of the Housing Choice Voucher Program using the Section 8 Management Assessment Program (SEMAP) as a minimum to measure performance. Writes and reviews processes and procedures in order to provide training to staff on areas of deficiencies from the reviews and also to implement new processes/procedures.
Carries out remedial strategies for programs and projects found not to be in compliance with funding sources and/or not meeting program and project objectives.
Prepares reports with analysis of quality control reviews to facilitate error rate tracking, file submission, file status, certifications/recertifications, etc.
Responsible for timely preparation and submission of the Agency’s yearly Capital Improvements 5 Year Plan and annual statement.
Reviews and analyzes budget requests and expenditures for appropriateness to current resources and plans to ensure Agency departments are operating within approved financial limitations or that necessary budget revisions are made and authorized by the Executive Director on a timely basis.
Monitors and administrates activities related to the procurement of goods and services, Performs purchasing functions to ensure acquisition of proper equipment, materials, supplies, and services to meet project and Agency needs.
Serves as a resource to Agency staff regarding all aspects of the purchasing process. Provides advice on purchasing policies and processes, assists in the preparation of specifications and purchase orders, research specialty products and/or services; gathers data and provides alternatives.
Research and negotiates designated service maintenance contracts/agreements; administer and monitor contractual terms and obligations on an on-going basis, may perform on-site inspections to ensure compliance with agreement.
Assists in training Agency staff in purchasing policies, procedures, and processes/systems, reviews requisitions and purchase orders to ensure completeness and compliance with Agency policies, develops and/or modifies forms and processes for maximum efficiency and effectiveness.
Assists the Executive Director in identifying federal and non-federal funding sources to augment declining subsidy, helping to ensure the viability of housing and associated programs offered by the Agency.
Attends BOC meetings, informs the Board of the status of activities and projects within the Agency, provides information on evaluations of efficiency and effectiveness of Agency operations, and proposes recommendations for improvements. Responds promptly to BOC inquiries regarding Agency plans and operations.
Prepares grant applications including data and materials supporting proposals, manages grant administration including reporting requirements for contracts with federal state and local agencies.
May negotiate contracts with outside agencies and companies for major maintenance and management services.
Prepares annual reports, brochures, and newsletters.
Serves as alternate Agency representative in discussing goals, priorities, problems, and concerns with officials, representatives, and members of HUD, local government, news media, social and public service agencies, state and federal government, and tenant groups.
May address business and civic groups on matters pertaining to the Agency. Successfully maintains a positive Agency image and working relationships with the community and local, state, and federal government officials.
Attends relevant Agency meetings to further the development and implementation of quality-focused processes and activities to enhance overall Agency performance levels.
Participates in community activities and functions relevant to Agency objectives; maintains membership and participates in appropriate community service organization(s) activities.
Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.
Responsible for compliance with Agency Section 504 rules and Reasonable Accommodation Requests.
Serve as a hearing officer for the Section 8 program and may be asked to serve as a neutral third party in grievance hearings.
May be required to serve on the Board of Directors of the Agency non-profit affiliate.
Education and Experience
Bachelor’s degree in business, Public Administration, Business Administration or a closely related field from an accredited college or university. Three (3) years of responsible administrative experience in public housing or in a closely related field (e.g., a regulatory Agency).
Fair Housing Certification is required within one (1) year of hire, or another allowable period of hire as authorized by the Executive Director.
Knowledge and Skills
Thorough knowledge of the relationship of Public Housing Authorities to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Agency.
Thorough knowledge and experience in a housing assistance program or social services field.
Thorough knowledge of Agency operating policies and procedures, pertinent HUD regulations, and federal, state, and local laws and regulations pertaining to public housing authorities.
Thorough knowledge of the modern principles, practices, and techniques of business administration, personnel training, and performance evaluation.
Good knowledge of the principles of research and analysis including standard statistical methods and procedures.
Knowledge of organization and management practices applicable to the analysis and evaluation of programs, policies, and operational needs.
Ability to analyze information including complex technical problems, identify and evaluate alternatives, project consequences, and make recommendations.
Good knowledge of procurement regulations and OSHA requirements.
General knowledge of the modern principles, practices, and techniques of maintenance and other functional areas within the Agency.
Thorough knowledge of the modern principles, practices, and techniques of budgeting and accounting, and of the function and operation of the construction industry.
Skilled in presenting information in a clear, organized, and convincing manner.
Must be able to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
Ability to manage complexities and competing proprieties. Ability to coordinate information and activities among groups with differing agendas, across multi-functional areas.
Ability to meet aggressive deadlines and effectively manage multiple priorities.
Ability to accurately and completely document in writing appropriate events and activities.
Ability to read and comprehend complex material.
Ability to identify operational problems and develop effective solutions.
Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
Familiarity with Microsoft Outlook, Word, PowerPoint and other software.
Expert in Microsoft Excel.
All new hires will be subject to a one-year probationary period to ensure mutual fit and alignment with the organization's goals and expectations.
**For full job description, follow this link: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:7f8ae1a9-fe8a-4e99-8996-bef383694780
Equal Opportunity Employer:
The Livermore Housing Authority is an equal opportunity employer and is committed to creating a diverse and inclusive work environment. We encourage applicants from all backgrounds to apply.
Application Process:
Interested candidates should submit a resume, cover letter, and list of references. The application deadline is 9/30/24.
#J-18808-Ljbffr
CalPERS Pension Program
9/80 Work Schedle
Competitive salary
Dental insurance
Health insurance
Training & development
Vision insurance
Organization: Livermore Housing Authority
Position Available: Management Analyst
Salary: $87,728.06 - $135,119.49
Location: Livermore, CA
Job Type: Full-Time
Schedule: Monday – Friday 8am to 5:30pm.
Position Summary
Responsible for assisting the Executive Director in complex analytical assignments impacting the Agency’s operations and policies. Performs administrative tasks involving planning, coordinating, researching, and directing administrative studies and analyses of agency programs, policies, and procedures within parameters defined by the Executive Director. Functions as alternate liaison between the Agency and the Board of Commissioners. Performs a variety of technical procurement and related services by executing effective, efficient, and uniform methodologies that ensure compliance with all federal and state regulatory requirements.
Responsibilities
The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.
Assists the Executive Director in planning, developing, organizing, directing, and implementing the Agency’s Housing Programs. Plans, organizes, and coordinates various projects, programs, and services involving diverse administrative operations, may administer or manage specific projects, programs, and or services.
Works with the Executive Director and the Board of Commissioners (BOC) to assist in the development of the Agency’s strategic and operational plans. Effectively manages the development of organizational structures, and plans and implements internal policies, programs, goals, objectives, policies, procedures, and priorities; makes recommendations to the Executive Director for changes if needed.
Establishes reporting systems to monitor and evaluate various aspects of the Agency's operations on a frequent and continuing basis to establish an overview of conditions, appearance, problems, resolution, accomplishments, and results, while ensuring compliance with Agency policies and procedures and applicable federal, state, and local regulations.
Develops, recommends, and implements procedures to assess compliance with applicable rules and regulations, including establishing internal controls and processes to ensure sound fiscal and program management.
Oversees the Agency’s administrative process ensuring effective, efficient, and uniform methodologies that ensure compliance with all federal, state, and local regulatory requirements. Recommends changes in policies/procedures and documentation requirements in accordance with review findings, which will eliminate identified deficiencies or problems and will contribute to efficiency.
Performs technical research, data analysis, and evaluation into housing development, management systems, and other such areas.
Assists in the oversight and provisions for the safekeeping of the Agency's buildings, grounds, facilities, equipment, supplies, monies, files, records, documents, and reporting.
Plans and conducts in-depth reviews of Agency records, files, and procedures to ensure compliance with HUD Regulations. Audits may include review of rent, income, assets, leases, verifications, documentation, applications and all required paperwork for certification and recertification files.
Reviews audit report with appropriate staff and follows up to ensure completion of any corrected action.
Monitors compliance of the Housing Choice Voucher Program using the Section 8 Management Assessment Program (SEMAP) as a minimum to measure performance. Writes and reviews processes and procedures in order to provide training to staff on areas of deficiencies from the reviews and also to implement new processes/procedures.
Carries out remedial strategies for programs and projects found not to be in compliance with funding sources and/or not meeting program and project objectives.
Prepares reports with analysis of quality control reviews to facilitate error rate tracking, file submission, file status, certifications/recertifications, etc.
Responsible for timely preparation and submission of the Agency’s yearly Capital Improvements 5 Year Plan and annual statement.
Reviews and analyzes budget requests and expenditures for appropriateness to current resources and plans to ensure Agency departments are operating within approved financial limitations or that necessary budget revisions are made and authorized by the Executive Director on a timely basis.
Monitors and administrates activities related to the procurement of goods and services, Performs purchasing functions to ensure acquisition of proper equipment, materials, supplies, and services to meet project and Agency needs.
Serves as a resource to Agency staff regarding all aspects of the purchasing process. Provides advice on purchasing policies and processes, assists in the preparation of specifications and purchase orders, research specialty products and/or services; gathers data and provides alternatives.
Research and negotiates designated service maintenance contracts/agreements; administer and monitor contractual terms and obligations on an on-going basis, may perform on-site inspections to ensure compliance with agreement.
Assists in training Agency staff in purchasing policies, procedures, and processes/systems, reviews requisitions and purchase orders to ensure completeness and compliance with Agency policies, develops and/or modifies forms and processes for maximum efficiency and effectiveness.
Assists the Executive Director in identifying federal and non-federal funding sources to augment declining subsidy, helping to ensure the viability of housing and associated programs offered by the Agency.
Attends BOC meetings, informs the Board of the status of activities and projects within the Agency, provides information on evaluations of efficiency and effectiveness of Agency operations, and proposes recommendations for improvements. Responds promptly to BOC inquiries regarding Agency plans and operations.
Prepares grant applications including data and materials supporting proposals, manages grant administration including reporting requirements for contracts with federal state and local agencies.
May negotiate contracts with outside agencies and companies for major maintenance and management services.
Prepares annual reports, brochures, and newsletters.
Serves as alternate Agency representative in discussing goals, priorities, problems, and concerns with officials, representatives, and members of HUD, local government, news media, social and public service agencies, state and federal government, and tenant groups.
May address business and civic groups on matters pertaining to the Agency. Successfully maintains a positive Agency image and working relationships with the community and local, state, and federal government officials.
Attends relevant Agency meetings to further the development and implementation of quality-focused processes and activities to enhance overall Agency performance levels.
Participates in community activities and functions relevant to Agency objectives; maintains membership and participates in appropriate community service organization(s) activities.
Accountable for consistent adherence to strong Agency standards regarding the ethical, responsible, and appropriate use, care, and safeguarding of Agency materials, supplies, resources, and other assets.
Responsible for compliance with Agency Section 504 rules and Reasonable Accommodation Requests.
Serve as a hearing officer for the Section 8 program and may be asked to serve as a neutral third party in grievance hearings.
May be required to serve on the Board of Directors of the Agency non-profit affiliate.
Education and Experience
Bachelor’s degree in business, Public Administration, Business Administration or a closely related field from an accredited college or university. Three (3) years of responsible administrative experience in public housing or in a closely related field (e.g., a regulatory Agency).
Fair Housing Certification is required within one (1) year of hire, or another allowable period of hire as authorized by the Executive Director.
Knowledge and Skills
Thorough knowledge of the relationship of Public Housing Authorities to other federal, state, and local jurisdictions and their abilities to provide funds or other support to the Agency.
Thorough knowledge and experience in a housing assistance program or social services field.
Thorough knowledge of Agency operating policies and procedures, pertinent HUD regulations, and federal, state, and local laws and regulations pertaining to public housing authorities.
Thorough knowledge of the modern principles, practices, and techniques of business administration, personnel training, and performance evaluation.
Good knowledge of the principles of research and analysis including standard statistical methods and procedures.
Knowledge of organization and management practices applicable to the analysis and evaluation of programs, policies, and operational needs.
Ability to analyze information including complex technical problems, identify and evaluate alternatives, project consequences, and make recommendations.
Good knowledge of procurement regulations and OSHA requirements.
General knowledge of the modern principles, practices, and techniques of maintenance and other functional areas within the Agency.
Thorough knowledge of the modern principles, practices, and techniques of budgeting and accounting, and of the function and operation of the construction industry.
Skilled in presenting information in a clear, organized, and convincing manner.
Must be able to establish and maintain effective working relationships with subordinates, co-workers, and persons outside the Agency.
Ability to manage complexities and competing proprieties. Ability to coordinate information and activities among groups with differing agendas, across multi-functional areas.
Ability to meet aggressive deadlines and effectively manage multiple priorities.
Ability to accurately and completely document in writing appropriate events and activities.
Ability to read and comprehend complex material.
Ability to identify operational problems and develop effective solutions.
Ability to prepare clear and concise narrative and statistical reports and deal effectively with situations requiring tact and diplomacy, yet firmness.
Familiarity with Microsoft Outlook, Word, PowerPoint and other software.
Expert in Microsoft Excel.
All new hires will be subject to a one-year probationary period to ensure mutual fit and alignment with the organization's goals and expectations.
**For full job description, follow this link: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:7f8ae1a9-fe8a-4e99-8996-bef383694780
Equal Opportunity Employer:
The Livermore Housing Authority is an equal opportunity employer and is committed to creating a diverse and inclusive work environment. We encourage applicants from all backgrounds to apply.
Application Process:
Interested candidates should submit a resume, cover letter, and list of references. The application deadline is 9/30/24.
#J-18808-Ljbffr