City of Livermore
Senior Management Analyst (Public Works/Asset Management)
City of Livermore, Livermore, California, United States, 94551
Description
The City of Livermore is accepting applications to fill a Senior Management Analyst position in the Public Works Department. This position will perform complex administrative and analytical work in support of a wide range of
asset management
related programs and department project development with budgetary oversight; manages and promotes public education and engagement campaigns; negotiates and administers departmental and City-wide contracts; serves as a liaison with other departments, committees, governmental agencies, businesses, and the Livermore community; and performs related duties as assigned.
DEFINITION
Under general direction, performs professional administrative and analytical work in support of a wide range of municipal programs, operations, services, and policies; performs department/division program and project development, administration, and management with budgetary oversight; provides employee and/or public information, marketing, and education for assigned programs; facilitates self-directed teams; prepares grant proposals; negotiates and administers department, division, and City-wide contracts; serves as a liaison with other departments, committees, governmental agencies, businesses, and the Livermore community; serves as a member of the department’s management team; may provide staff support to community advisory bodies, commissions, and committees; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is an advanced journey-level classification in which incumbents have a broad range of independence within policy parameters requiring a high degree of judgment, level of responsibility, advanced technical and research skills, and preparation of recommendations to administrative officials. It is distinguished from the Management Analyst which is the journey-level classification performing a wide variety of analytical and professional administrative assignments in support of program objectives for an assigned operating department.
SUPERVISION RECEIVED
Receives general direction from a division head or department head.
SUPERVISION EXERCISED
May exercise direct supervision or lead direction to staff and work teams.
Examples Of Important And Essential Functions
Program Management Functions
Manages large/complex programs, including formulating program policies, goals and procedures, and planning, developing, organizing, and coordinating program activities; develops long range plans; monitors and reviews work both in progress and upon completion to ensure completion and compliance with department policy, standards and directions; performs administrative detail work and maintains appropriate program records and statistics; evaluates programs and initiates studies and analyses; prepares, administers, and monitors program budget(s); resolves problems and complaints regarding program activities; organizes events and markets program activities; and interacts with departmental representatives, public officials, the business community and the general public in the accomplishments of program objectives.
Administrative Functions
Conducts organizational, administrative, fiscal, and personnel related surveys and studies, documents findings, analyzes information, and makes recommendations; gathers and analyzes data, and prepares proposals including financial, staffing, and organizational requirements; investigates, interprets, and prepares recommendations in relation to proposals for new programs, grants, and services; coordinates and administers various contracts including the coordination and preparation of contract negotiations, rate setting, and monitoring contract compliance and performance; prepares specifications, request for proposals, and other technical and analytical reports and documents; evaluates operations and activities of assigned responsibilities and recommends improvements and modifications; implements new technologies, policies, and procedures; analyzes issues and prepares reports for submission to the City Council; may monitor, review, analyze and track State and Federal legislation and examine its affect on the City; serves as a resource ensuring consistency with City goals and objectives; answers questions and provides information to the public; plans, organizes, and conducts public meetings; investigates complaints and recommends action to resolve; organizes events and markets programs, activities, and events; prepares grant proposals and represents the City in its request for grant funds; assists in monitoring and administering a departmental budget; may perform special assignments at a department or City-wide level for routine or special activities; and develops, prepares and administers official documents for the department/division, such as ordinances, administrative regulations, orders, policies, and other related procedures.
Supervisory Functions
May supervise, train, and evaluate assigned personnel; and facilitates and leads self-directed departmental and city-wide work teams.
Job Related And Essential Qualifications
Demonstrated Knowledge of:
Principles and practices of public administration, operational and organizational analysis, and public sector budgeting and analysis.
Principles and practices of program/project development, administration, monitoring, and evaluation techniques specific to the area of assignment.
Statistical concepts and methods; quantitative analytical techniques; methodologies and techniques of program management.
Administrative procedures of local government; various research techniques; technical and analytical report writing; advanced methods of report preparation and presentation.
Applicable Federal, State, and local laws and regulations relating to the area of assignment; effective supervisory practices and techniques, including hiring, training, evaluating performance, and employee discipline.
Principles of community and public relations; principles and practices of training methods and concepts; and principles and practices of modern office practices, procedures, methods and computer equipment.
Demonstrated Skills To:
Plan, organize and effectively administer programs and/or projects.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research and analyze a variety of complex technical and administrative issues.
Make sound policy and procedural recommendations.
Perform a wide variety of administrative duties for executive leadership with little or minimal supervision.
Accurately prepare and administer budgets; conduct fiscal and statistical analysis; perform mathematical calculations.
Negotiate complex agreements and financial packages; evaluate and develop improvements in operations, procedures, policies, or methods.
Supervise, train and evaluate personnel; communicate clearly and concisely, both orally and in writing.
Make effective public presentations before the City Council, boards and commissions, community groups and others.
Prepare completed staff work and detailed reports with minimal direction; exercise sound judgment, tact, creativity, resourcefulness, and leadership with the public, City officials, businesses, and other City departments.
Maintain and exhibit discretion, honesty, and integrity when handling sensitive situations; effectively work under the pressure of deadlines.
Establish and maintain effective working relationships with those contacted in the course of work; keep accurate records and files; and exemplify an enthusiastic, resourceful, and effective customer service attitude.
Ability To:
Learn, interpret, and apply Federal, State, and local laws, regulations, rules, policies and practices relative to areas of program responsibility.
Support and promote the City’s policies, goals, and vision; and keep informed of developments in assigned field and incorporate the latest and most progressive management concepts.
Experience, Education, And Training Guidelines
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Five years of progressively responsible, professional administrative experience performing a variety of analytical functions, such as project/program management, fiscal analysis, and organizational development. Two of the years of experience must be comparable to that of a Management Analyst with the City of Livermore. Public sector experience is highly desirable.
Education:
A Bachelor’s Degree in business administration, public administration, or an applicable field related to the assigned position. A Master’s Degree is desirable.
Training:
Any recent training, such as academic courses or certification programs, which are relevant to this job classification.
License:
May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.
Other Requirements:
Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.
Special Requirements:
Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle, if required; read fine print and computer monitors; operate a computer; effectively converse by telephone, in person, and to large groups and be clearly understood; safely lift and maneuver office supplies weighing up to 10 pounds; ability to sit for hours at a time; and stamina to work additional hours to meet deadlines.
Additional Information
The City of Livermore is an equal opportunity employer and supports workforce diversity.
CITY OF LIVERMORE
Benefits Summary
Livermore Management Group
Please
click
here for a copy of the current Memorandum of Understanding (MOU) for the Livermore Management Group. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click
here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024
MOU TERM
07/01/2021 - 06/30/2025
SCHEDULED INCREASES
7/5/2021 2.5%
7/4/2022 4%
7/3/2023 3.0%
7/1/2024 2.5%
CAFETERIA PLAN (MEDICAL/DENTAL/VISION)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash.
BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid$1,000 dependent coverage, ER paidEE option to purchase $25,000 additional life insurance & supplemental life to $500,000.
LONG TERM DISABILITY (LTD)
60% of base monthly earnings to $6,000/month max. (180 day waiting period)ER paid
PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.
Classic PERS Misc Member - 2% at 60New PERS Misc Member - 2% at 62
MEDICARE
(Hired after 3/31/86)EE paid 1.45%ER paid 1.45%
RETIREMENT HEALTH SAVINGS (RHS)
City contribution of 4% of base pay into RHS account.
VACATION ACCRUAL
Years of Service Total Accrual Per Year2-5 120.12 hrs6-10 135.98 hrs11-15 160.94 hrs16-19 180.18 hrs20+ 192.4 hrsMaximum accrual: 375 hours
HOLIDAYS
12 observed holidays
SICK LEAVE ACCRUAL
96.2 hours/year
Sick Leave Usage
FAMILY SICK LEAVE: For immediate Family Illness- ½ Annual Sick Leave Accrual. Additional time upon approval of City Manager.
PARENTAL LEAVE: 4 regularly scheduled workdays for non-birthing parent who becomes a parent by adoption, foster care placement, or birth of a child.
BEREAVEMENT/ FUNERAL LEAVE (non-immediate family): 3 regularly scheduled workdays for sister-in-law and brother-in-law.
BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.
ADMINISTRATIVE LEAVE
80 hours per year.
PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Deferred Compensation
ER contributes $185/per pay period, with required EE contribution of $75/per pay period
2024 Maximum
Normal = $23,000Age 50+ = $7,500Catchup Limits = $46,000
SECTION 125 PLAN
No ER contribution
2024 MaximumDependent Care*: Up to $5,000/year -- *See IRS Pub #503Unreimbursed Medical: Up to $3,200/year
UNIFORM ALLOWANCE
Police Facility and Equipment Manager: $600/year (equivalent to $23.07 per pay period)
SAFETY SHOE ALLOWANCE
Following are eligible for up to $200 reimbursement per fiscal year: Assistant City Engineer, Building Official, City Engineer, Construction Inspection Manager, Inspection & Neighborhood Preservation Manager; Public Works Supervisor, Senior Civil Engineer, and Water Resources Operations Manager.
SUPERVISORY DIFFERENTIAL PAY
Minimum of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate.
ACTING PAY
If work minimum of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional increment of up to 7% or max of the range, whichever is less.
SPECIAL PROJECT PAY
If work minimum of 30 calendar days, 5%-7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%.
BILINGUAL PAY
$50/pay period. Must be certified by Department Head, approved by City Manager, and used on the job.
CELL PHONE ALLOWANCE
If approved, $40/month or $90/month.
AUTO ALLOWANCE
$250/month for Building Official, City Engineer, Housing & Human Services Manager, and Planning Manager.
TUITION REIMBURSEMENT
75% reimbursement for tuition & books. For undergraduate studies, $4,000 FY max; $16,000 lifetime max. For graduate studies, $5,000 FY max; $10,000 lifetime max.
LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications.
EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.
CLOSING DATE/TIME:
9/30/2024 5:00 PM Pacific
#J-18808-Ljbffr
The City of Livermore is accepting applications to fill a Senior Management Analyst position in the Public Works Department. This position will perform complex administrative and analytical work in support of a wide range of
asset management
related programs and department project development with budgetary oversight; manages and promotes public education and engagement campaigns; negotiates and administers departmental and City-wide contracts; serves as a liaison with other departments, committees, governmental agencies, businesses, and the Livermore community; and performs related duties as assigned.
DEFINITION
Under general direction, performs professional administrative and analytical work in support of a wide range of municipal programs, operations, services, and policies; performs department/division program and project development, administration, and management with budgetary oversight; provides employee and/or public information, marketing, and education for assigned programs; facilitates self-directed teams; prepares grant proposals; negotiates and administers department, division, and City-wide contracts; serves as a liaison with other departments, committees, governmental agencies, businesses, and the Livermore community; serves as a member of the department’s management team; may provide staff support to community advisory bodies, commissions, and committees; and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS
This is an advanced journey-level classification in which incumbents have a broad range of independence within policy parameters requiring a high degree of judgment, level of responsibility, advanced technical and research skills, and preparation of recommendations to administrative officials. It is distinguished from the Management Analyst which is the journey-level classification performing a wide variety of analytical and professional administrative assignments in support of program objectives for an assigned operating department.
SUPERVISION RECEIVED
Receives general direction from a division head or department head.
SUPERVISION EXERCISED
May exercise direct supervision or lead direction to staff and work teams.
Examples Of Important And Essential Functions
Program Management Functions
Manages large/complex programs, including formulating program policies, goals and procedures, and planning, developing, organizing, and coordinating program activities; develops long range plans; monitors and reviews work both in progress and upon completion to ensure completion and compliance with department policy, standards and directions; performs administrative detail work and maintains appropriate program records and statistics; evaluates programs and initiates studies and analyses; prepares, administers, and monitors program budget(s); resolves problems and complaints regarding program activities; organizes events and markets program activities; and interacts with departmental representatives, public officials, the business community and the general public in the accomplishments of program objectives.
Administrative Functions
Conducts organizational, administrative, fiscal, and personnel related surveys and studies, documents findings, analyzes information, and makes recommendations; gathers and analyzes data, and prepares proposals including financial, staffing, and organizational requirements; investigates, interprets, and prepares recommendations in relation to proposals for new programs, grants, and services; coordinates and administers various contracts including the coordination and preparation of contract negotiations, rate setting, and monitoring contract compliance and performance; prepares specifications, request for proposals, and other technical and analytical reports and documents; evaluates operations and activities of assigned responsibilities and recommends improvements and modifications; implements new technologies, policies, and procedures; analyzes issues and prepares reports for submission to the City Council; may monitor, review, analyze and track State and Federal legislation and examine its affect on the City; serves as a resource ensuring consistency with City goals and objectives; answers questions and provides information to the public; plans, organizes, and conducts public meetings; investigates complaints and recommends action to resolve; organizes events and markets programs, activities, and events; prepares grant proposals and represents the City in its request for grant funds; assists in monitoring and administering a departmental budget; may perform special assignments at a department or City-wide level for routine or special activities; and develops, prepares and administers official documents for the department/division, such as ordinances, administrative regulations, orders, policies, and other related procedures.
Supervisory Functions
May supervise, train, and evaluate assigned personnel; and facilitates and leads self-directed departmental and city-wide work teams.
Job Related And Essential Qualifications
Demonstrated Knowledge of:
Principles and practices of public administration, operational and organizational analysis, and public sector budgeting and analysis.
Principles and practices of program/project development, administration, monitoring, and evaluation techniques specific to the area of assignment.
Statistical concepts and methods; quantitative analytical techniques; methodologies and techniques of program management.
Administrative procedures of local government; various research techniques; technical and analytical report writing; advanced methods of report preparation and presentation.
Applicable Federal, State, and local laws and regulations relating to the area of assignment; effective supervisory practices and techniques, including hiring, training, evaluating performance, and employee discipline.
Principles of community and public relations; principles and practices of training methods and concepts; and principles and practices of modern office practices, procedures, methods and computer equipment.
Demonstrated Skills To:
Plan, organize and effectively administer programs and/or projects.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Research and analyze a variety of complex technical and administrative issues.
Make sound policy and procedural recommendations.
Perform a wide variety of administrative duties for executive leadership with little or minimal supervision.
Accurately prepare and administer budgets; conduct fiscal and statistical analysis; perform mathematical calculations.
Negotiate complex agreements and financial packages; evaluate and develop improvements in operations, procedures, policies, or methods.
Supervise, train and evaluate personnel; communicate clearly and concisely, both orally and in writing.
Make effective public presentations before the City Council, boards and commissions, community groups and others.
Prepare completed staff work and detailed reports with minimal direction; exercise sound judgment, tact, creativity, resourcefulness, and leadership with the public, City officials, businesses, and other City departments.
Maintain and exhibit discretion, honesty, and integrity when handling sensitive situations; effectively work under the pressure of deadlines.
Establish and maintain effective working relationships with those contacted in the course of work; keep accurate records and files; and exemplify an enthusiastic, resourceful, and effective customer service attitude.
Ability To:
Learn, interpret, and apply Federal, State, and local laws, regulations, rules, policies and practices relative to areas of program responsibility.
Support and promote the City’s policies, goals, and vision; and keep informed of developments in assigned field and incorporate the latest and most progressive management concepts.
Experience, Education, And Training Guidelines
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:
Experience:
Five years of progressively responsible, professional administrative experience performing a variety of analytical functions, such as project/program management, fiscal analysis, and organizational development. Two of the years of experience must be comparable to that of a Management Analyst with the City of Livermore. Public sector experience is highly desirable.
Education:
A Bachelor’s Degree in business administration, public administration, or an applicable field related to the assigned position. A Master’s Degree is desirable.
Training:
Any recent training, such as academic courses or certification programs, which are relevant to this job classification.
License:
May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.
Other Requirements:
Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.
Special Requirements:
Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle, if required; read fine print and computer monitors; operate a computer; effectively converse by telephone, in person, and to large groups and be clearly understood; safely lift and maneuver office supplies weighing up to 10 pounds; ability to sit for hours at a time; and stamina to work additional hours to meet deadlines.
Additional Information
The City of Livermore is an equal opportunity employer and supports workforce diversity.
CITY OF LIVERMORE
Benefits Summary
Livermore Management Group
Please
click
here for a copy of the current Memorandum of Understanding (MOU) for the Livermore Management Group. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click
here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024
MOU TERM
07/01/2021 - 06/30/2025
SCHEDULED INCREASES
7/5/2021 2.5%
7/4/2022 4%
7/3/2023 3.0%
7/1/2024 2.5%
CAFETERIA PLAN (MEDICAL/DENTAL/VISION)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash.
BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid$1,000 dependent coverage, ER paidEE option to purchase $25,000 additional life insurance & supplemental life to $500,000.
LONG TERM DISABILITY (LTD)
60% of base monthly earnings to $6,000/month max. (180 day waiting period)ER paid
PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.
Classic PERS Misc Member - 2% at 60New PERS Misc Member - 2% at 62
MEDICARE
(Hired after 3/31/86)EE paid 1.45%ER paid 1.45%
RETIREMENT HEALTH SAVINGS (RHS)
City contribution of 4% of base pay into RHS account.
VACATION ACCRUAL
Years of Service Total Accrual Per Year2-5 120.12 hrs6-10 135.98 hrs11-15 160.94 hrs16-19 180.18 hrs20+ 192.4 hrsMaximum accrual: 375 hours
HOLIDAYS
12 observed holidays
SICK LEAVE ACCRUAL
96.2 hours/year
Sick Leave Usage
FAMILY SICK LEAVE: For immediate Family Illness- ½ Annual Sick Leave Accrual. Additional time upon approval of City Manager.
PARENTAL LEAVE: 4 regularly scheduled workdays for non-birthing parent who becomes a parent by adoption, foster care placement, or birth of a child.
BEREAVEMENT/ FUNERAL LEAVE (non-immediate family): 3 regularly scheduled workdays for sister-in-law and brother-in-law.
BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.
ADMINISTRATIVE LEAVE
80 hours per year.
PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Deferred Compensation
ER contributes $185/per pay period, with required EE contribution of $75/per pay period
2024 Maximum
Normal = $23,000Age 50+ = $7,500Catchup Limits = $46,000
SECTION 125 PLAN
No ER contribution
2024 MaximumDependent Care*: Up to $5,000/year -- *See IRS Pub #503Unreimbursed Medical: Up to $3,200/year
UNIFORM ALLOWANCE
Police Facility and Equipment Manager: $600/year (equivalent to $23.07 per pay period)
SAFETY SHOE ALLOWANCE
Following are eligible for up to $200 reimbursement per fiscal year: Assistant City Engineer, Building Official, City Engineer, Construction Inspection Manager, Inspection & Neighborhood Preservation Manager; Public Works Supervisor, Senior Civil Engineer, and Water Resources Operations Manager.
SUPERVISORY DIFFERENTIAL PAY
Minimum of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate.
ACTING PAY
If work minimum of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional increment of up to 7% or max of the range, whichever is less.
SPECIAL PROJECT PAY
If work minimum of 30 calendar days, 5%-7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%.
BILINGUAL PAY
$50/pay period. Must be certified by Department Head, approved by City Manager, and used on the job.
CELL PHONE ALLOWANCE
If approved, $40/month or $90/month.
AUTO ALLOWANCE
$250/month for Building Official, City Engineer, Housing & Human Services Manager, and Planning Manager.
TUITION REIMBURSEMENT
75% reimbursement for tuition & books. For undergraduate studies, $4,000 FY max; $16,000 lifetime max. For graduate studies, $5,000 FY max; $10,000 lifetime max.
LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications.
EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.
CLOSING DATE/TIME:
9/30/2024 5:00 PM Pacific
#J-18808-Ljbffr