Purchasing Manager

Salary : $76,690.90 - $111,966.39 Annually

Location : DeSoto, TX

Job Type: Regular Fulltime

Job Number: 01116

Department: Finance

Division: Purchasing

Opening Date: 08/22/2024

Closing Date: Continuous

FLSA: Exempt

Description

Our Core Values
We LOVE DeSoto
• L- We lift up our community
• O- We take ownership of our collective performance
• V- We value and respect all employees
• E- We empower employees to grow

The purpose of the position is to manage the planning and procurement of goods and services and the disposal of surplus supplies and equipment. This is accomplished by developing policies and procedures; evaluating and processing requisitions, procuring materials, supplies and services; administering contracts; managing materials, properties, surplus and inventories; and providing administrative direction. Other duties include reviewing and assessing department workloads and presenting information to staff, council and other officials.

Specific Duties and Responsibilities

• Manages the procurement process by advising staff; maintaining vendor lists; researching information; preparing documents and specifications; drafting and advertising as appropriate; conducting pre-bid meetings; receiving and reviewing proposals; recommending vendors; managing cooperative purchasing agreements; negotiating and mediating contract issues; and processing related information.
• Oversees purchases by issuing and reviewing purchase orders; approving requisitions and payments; issuing credit cards and reviewing purchases; responding to customer, supplies and vendor issues; creating and submitting reports; and monitoring standards.
• Develops and monitors policies and procedures by reviewing and interpreting local, state and federal guidelines and regulations; outlining processes; reviewing and implementing goals and objectives; developing and implementing small business programs and outreach activities; and ensuring audit corrections are in compliance.
• Directs the disposal of surplus property by reviewing inventories; processing equipment information; recommending pricing; and arranging items for auction or sale.
• Prepares and monitors the annual budget by reviewing costs and expenditures; reviewing procurement processes; estimating costs; developing goals and objectives; monitoring monthly expenditures; and forecasting and recommending staffing.
• Manages all staffing functions by developing and recommending staffing levels; directing and participating in recruiting activities; initiating, monitoring and evaluating performance; coaching and counseling; establishing and reviewing training activities; and initiating disciplinary proceedings.

Qualifications

• Bachelor's Degree from accredited college or university in business, finance, contract administration, purchasing, accounting or related field
• Five years of experience in the procurement and purchase of supplies, materials and equipment, with two years in the administration of contracts
• Two years of experience must be at the supervisory level
• CPPB, CPPO, VCO, CPM certification or equivalent preferred

Supplemental Information

• Knowledge of all aspects of contract administration, including language, terms and conditions
• Knowledge of purchasing local, state and federal policies and regulations
• Knowledge of standard accounting and purchasing processes
• Skill in the operation and use of standard office software which includes databases and presentation programs, along with standard Microsoft products
• Ability to effectively communicate, both verbally and in writing, with co-workers, the public, and elected and appointed officials

Employee Benefit Information

Health Insurance- BCBS

Dental Insurance- BCBS

Vision Insurance - EyeMed Insight

Flexible Spending - Payflex
Employees can set aside pre-tax dollars to pay for yearly out of pocket medical expenses. Subject to IRS annual limits and restrictions.

Life Insurance- Dearborn National
The City provides each employee with a life insurance policy of 3 times their annual salary up to a maximum of $150,000.

Voluntary Term Life Option- Dearborn National
This is additional low cost life insurance available to employees and their dependents.

Employee Assistance Program- Deer Oaks
Assists in recommending counselors for any city employee experiencing personal problems.

Education Pay
Employees can receive a monthly additional pay for Associates, Bachelors, Masters and PHD degrees.

Social Security
Employee participates at 7.65% contribution with matching city funds.

Texas Municipal Retirement System
Employees participate in a statewide retirement program at 7% contribution with a city match of 2:1.
Five years vesting, 20 years retirement at any age.

Vacation
Non-civil service employees accrue 6.67 hours per month (2 weeks per year).
All police employees accrue 10 hours per month (3 weeks per year).
All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).

Sick Leave
Non-civil service employees accrue 10 hours per month (3 weeks per year).
All police employees accrue 10 hours per month (3 weeks per year).
All Fire employees accrue 15 hours per month (7.5 - 24 hour shifts a year).

Holidays
Non-civil service employees receive 13 paid holidays per year including one personal or "floating" day.

Longevity Pay
Earned at a rate of $4 per month.
This is calculated on number of years of service up to and including 25 years (maximum $1200).

Worker's Compensation
Worker's compensation coverage is provided for all employees.

Fire/Police
Eligible for Education/Certification pay.

Deferred Compensation Plans- Mass Mutual/Empower
Payroll deduction for employee participation. City does not contribute.