Proposal Coordinator (Remote)

At Fluor, we are proud to design and build projects and careers. This requires teams that are as unique as the projects we execute. We are committed to fostering a work environment that embraces Diversity, Equity, and Inclusion (DE&I) for all so our employees and stakeholders benefit from the creative solutions derived as a result of embracing differences.

Job Description:

The Proposal Coordinator supports Fluor in winning new Federal Government and commercial business by assisting proposal teams with coordination and desktop publishing throughout the proposal development lifecycle. The individual in this position works seamlessly with and reports to the Proposal Manager during the execution of the proposal to ensure all milestones within the proposal lifecycle are met with compliant, compelling and high quality proposal products. This position reports to the Marketing Services Manager.

Responsibilities include:

 Analyze the RFP instructions and manage the overall desktop publishing, production, and delivery requirements of the proposal in coordination with the Proposal Manager

 Coordinate and distribute Requests for Proposals (RFPs), Requests for Information (RFIs), Requests for Quotations (RFQs), Amendments, Final Proposal Revisions (FPRs), and Evaluation Notices (ENs) to the proposal team, including teaming partner(s) and subcontractor(s), as appropriate and as directed

 Create the Proposal Production Specification Sheet, Delivery Plan, and Submission Checklists

 Review and update the proposal schedule in coordination with the Proposal Manager, establishing realistic and achievable deadlines for desktop publishing, graphics, all reviews, and editing

 Perform template creation, desktop publishing, and formatting on various proposal volumes/sections

 Maintain configuration and version control of all proposal files

 Prepare files for proposal reviews and combine reviewer comments for proposal team adjudication

 Coordinate administrative and logistics tasks throughout the proposal process to support all aspects of the proposal process including, but not limited to, the writing, pricing, recruitment, reviews, production, security, IT support, contracts teams, and meetings

 Support the administration of proposal sites (SharePoint, or other proposal development tools)

 Develop and maintain the proposal responsibility matrix and assignment action tracker

 Prepare and update the wall or virtual wall on a daily basis in accordance with the proposal instructions, inclusive of all RFP amendment and any other changes

 Interface with the writers and the Graphics Manager to maintain configuration control for creating, formatting, and editing graphics, covers, and spines

 Confirm and obtain final proposal signatures

 Lead all proposal production efforts, including the preparation of electronic file submissions and/or the production and packaging of final hard-copy proposal materials, supporting in-house printing and packaging or coordinating with outside print shop services, if necessary

 Support the Proposal Manager during final book check of proposal deliverables to the Customer

 Identify additional proposal resources needed per the Proposal Manager/Marketing Services Manager

 Coordinate with office security for facility access and badging of the proposal team

 Work with IT to establish new email accounts and access to web-based proposal sites for all proposal team members to include consultants, subcontractors, and/or teaming partners

Job ID: 144958BR

City: GREENVILLE

State: South Carolina

Country: United States

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.