Quantech Services
Administrative Specialist
Quantech Services, Chantilly, Virginia, United States, 22021
Job Title
Administrative Specialist
Functional Title
Administrative Assistant - Junior
Location
VA US (Primary)
Education
High School Level Degree
Job Type
Full-time
Job Description
Administrative AssistantProvide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.Calendar management, travel coordination via DTS, read ahead book prep, visitor access and requests, correspondence facilitation, office management.Job Requirements
Clearance: Active SecretMinimum of has at least two (2) of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense. Possible telework opportunity.Experience within DoD and other federal agenciesMust be proactive and engaged with the SES and office teamAble to operate independentlyDemonstrated success managing several direct reports and multiple functional areas across multiple locationsMust be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPointExperience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)Must have excellent analytical and problem-solving skillsMust have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periodsMust have strong active listening skills to assess customer needs and satisfactionMust have experience in managing customer expectations and working directly with customersMust have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidenceMust have the ability to multi-task across multiple projectsRequires a High School degree
Please see standard Work, Physical and Mental Requirements for all Quantech roles.We hire Military!Security clearance required
SECRET
Travel
0 - 10%
Administrative Specialist
Functional Title
Administrative Assistant - Junior
Location
VA US (Primary)
Education
High School Level Degree
Job Type
Full-time
Job Description
Administrative AssistantProvide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.Calendar management, travel coordination via DTS, read ahead book prep, visitor access and requests, correspondence facilitation, office management.Job Requirements
Clearance: Active SecretMinimum of has at least two (2) of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense. Possible telework opportunity.Experience within DoD and other federal agenciesMust be proactive and engaged with the SES and office teamAble to operate independentlyDemonstrated success managing several direct reports and multiple functional areas across multiple locationsMust be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPointExperience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)Must have excellent analytical and problem-solving skillsMust have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periodsMust have strong active listening skills to assess customer needs and satisfactionMust have experience in managing customer expectations and working directly with customersMust have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidenceMust have the ability to multi-task across multiple projectsRequires a High School degree
Please see standard Work, Physical and Mental Requirements for all Quantech roles.We hire Military!Security clearance required
SECRET
Travel
0 - 10%