STEM Solutions
Sr. Administrative Specialist
STEM Solutions, Arlington, Virginia, United States, 22201
Sr. Administrative Specialist
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquires using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.
Job Requirements:
Minimum of at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.Experience within DoD and other federal agenciesDemonstrated success managing several direct reports and multiple functional areas across multiple locationsMust be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPointExperience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)Must have excellent analytical and problem-solving skillsMust have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periodsMust have strong active listening skills to assess customer needs and satisfactionMust have experience in managing customer expectations and working directly with customersMust have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidenceMust have the ability to multi-task across multiple projectsClearance:
Top Secret
The following experience is desirable: Bachelor's degree from an accredited college/university
Provide administrative support for OUSD(A&S). Maintain assigned Outlook and portal calendars for numerous departments/divisions. Monitor due dates, coordinate, assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support on assigned fitness report and performance evaluations; awards, training, personnel, security, facilities support. Answers the telephone and refers the calls to the appropriate individuals within the office. Assist in completing and track/follow-up on assigned OUSD Action Packages and Division documents in routing. Weekly, maintain portal sites, documents, links, libraries, announcements, lists and contacts.
Manage Directors Calendar, Provide travel reservation using DTS, Manage Action Items, Suspenses and inquires using the CATMS system. Ensure security and country clearances are complete and distributed to appropriate offices, greet visitors.
Job Requirements:
Minimum of at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, facilities with the Department of Defense.Experience within DoD and other federal agenciesDemonstrated success managing several direct reports and multiple functional areas across multiple locationsMust be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPointExperience with DTS (Defense Travel System) and CATMS (other Task Management System experience may be considered)Must have excellent analytical and problem-solving skillsMust have outstanding English writing skills and the ability to quickly deliver quality written products in constrained time periodsMust have strong active listening skills to assess customer needs and satisfactionMust have experience in managing customer expectations and working directly with customersMust have outstanding customer service abilities to initiative, judgement, creativity, flexibility, and confidenceMust have the ability to multi-task across multiple projectsClearance:
Top Secret
The following experience is desirable: Bachelor's degree from an accredited college/university