City of Aspen
Administrative Specialist - Parks
City of Aspen, Aspen, Colorado, us, 81612
Added to system:7/31/24 4:06 PM
Region:Colorado
Location:Aspen
*Up to $3,000 Sign On Bonus May Be Available*Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.
The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application.Enjoy Industry Leading Benefits:Generous paid vacation and extended sick leave, and holidays.Free and discounted transportation options to get around Aspen and the Valley.Professional development and learning opportunities, including a tuition reimbursement program.Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.
The City of Aspen is an Equal Opportunity EmployerJob Title: Administrative Specialist, Parks & Open Space and Business ServicesDepartment: Parks & Business Services DivisionClassification: Non-ExemptHiring Range: $22.45/hour - $25.26/hourSalary Range: $22.45/hour - $33.68/hour
Position Summary: Performs entry level administrative, technical, accounting, customer service/reception duties in support of the Parks and Open Space, Business Services, Recreation, Golf, Special Events teams. Works as part of the Parks and Recreation Business Services Administrative Support Team, consistent with the City's mission and values. Requires the ability to shift priorities and work between two different office locations and to be physically present in the office the majority of the work week.Supervision Exercised and Received: Position works under the direct supervision of Parks Business Manager. Does not exercise direct supervision.________________________________________Essential Job FunctionsReception, Administration & Department Support* Under supervision of the Parks Business Manager performs a variety of clerical, reception, customer service, basic accounting, and administrative duties.* Assists with the execution and planning of departmental special events as needed such as parks events and staff meetings in person.* Processes large quantities of accounts payable invoices for the Parks, Recreation, Golf, and Business Services departments.* Assists all staff with all computer and technology needs with help from the IT support teams.City Organizational Values:* Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.Other duties as assigned.________________________________________
Core Competencies:Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:* Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.* Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.* Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.* Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities and challenges.* Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.* Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.* Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.* Other: Knowledge of administrative and clerical procedures and systems as well as general budgeting and accounting.* Other: Knowledge of general business and project management principles and practices as applicable to assigned work, including city budgeting and accounting.* Other: Ability to be extremely adaptive, responsive, and creative daily as the variety of problems, questions, requests, tasks, and duties to performs are endless.* Other: Maintains a high level of organization and orderliness including physical maintenance of working spaces.
________________________________________Minimum Qualifications:
Education: High School Diploma or equivalent.Experience: Three years of administrative and/or office management experience preferredTechnical Knowledge: Must have some experience in the following areas: Microsoft Outlook Email, basic understanding of computers and online computer-based technology applications.Licenses & Certifications:Must possess a valid Colorado Driver's License or be able to obtain one within 30 days of start date.NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.Position Type and Work Hours:* Regular full time, hours may vary with workload.* Evenings/Weekends may be required depending on department needs and special projects.Work Environment:* Indoors: Office environment.* Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas. Includes working with staff in other building locations, entry way maintenance, assisting with shipping and receiving deliveries, and occasionally retrieving supplies from outdoor storage facilities.Physical Demands:Visual Acuity: Ability to bring objects into focus.Balancing: Maintaining equilibrium.Bending: Bending or position oneself to move an object from one level to another.Carrying: transporting or moving an object.Crouching: Bending body downward and forward by bending leg and spine.Climbing: Ascending or descending stationary objects.Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.Gripping/Grasping: Ability to apply pressure with fingers and palm.Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.Hearing: Perceiving and comprehending the nature and direction of sounds.Kneeling: Bending legs at knees to come to rest on knee or kneesLifting: Moving objects weighing no more than 10 pounds from one level to another.Pushing/Pulling: Ability to use upper extremities to exert force in order to press, draw, drag or haul objects in a sustained motion.Reaching: Extending the hands and arms or other device in any direction.Repetitive motions: Making frequent or continuous movements.Sitting: Remaining in a stationary position.Standing: Ability to sustain position for a period of time.Stooping: Bending body downward and forward by bending spine at the waist.Talking: Communicating ideas or exchanging information.Mobility: Ability to move to traverse from one location to another.
NOTE: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Region:Colorado
Location:Aspen
*Up to $3,000 Sign On Bonus May Be Available*Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received.
The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application.Enjoy Industry Leading Benefits:Generous paid vacation and extended sick leave, and holidays.Free and discounted transportation options to get around Aspen and the Valley.Professional development and learning opportunities, including a tuition reimbursement program.Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.
The City of Aspen is an Equal Opportunity EmployerJob Title: Administrative Specialist, Parks & Open Space and Business ServicesDepartment: Parks & Business Services DivisionClassification: Non-ExemptHiring Range: $22.45/hour - $25.26/hourSalary Range: $22.45/hour - $33.68/hour
Position Summary: Performs entry level administrative, technical, accounting, customer service/reception duties in support of the Parks and Open Space, Business Services, Recreation, Golf, Special Events teams. Works as part of the Parks and Recreation Business Services Administrative Support Team, consistent with the City's mission and values. Requires the ability to shift priorities and work between two different office locations and to be physically present in the office the majority of the work week.Supervision Exercised and Received: Position works under the direct supervision of Parks Business Manager. Does not exercise direct supervision.________________________________________Essential Job FunctionsReception, Administration & Department Support* Under supervision of the Parks Business Manager performs a variety of clerical, reception, customer service, basic accounting, and administrative duties.* Assists with the execution and planning of departmental special events as needed such as parks events and staff meetings in person.* Processes large quantities of accounts payable invoices for the Parks, Recreation, Golf, and Business Services departments.* Assists all staff with all computer and technology needs with help from the IT support teams.City Organizational Values:* Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.Other duties as assigned.________________________________________
Core Competencies:Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:* Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.* Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.* Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.* Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities and challenges.* Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.* Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.* Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.* Other: Knowledge of administrative and clerical procedures and systems as well as general budgeting and accounting.* Other: Knowledge of general business and project management principles and practices as applicable to assigned work, including city budgeting and accounting.* Other: Ability to be extremely adaptive, responsive, and creative daily as the variety of problems, questions, requests, tasks, and duties to performs are endless.* Other: Maintains a high level of organization and orderliness including physical maintenance of working spaces.
________________________________________Minimum Qualifications:
Education: High School Diploma or equivalent.Experience: Three years of administrative and/or office management experience preferredTechnical Knowledge: Must have some experience in the following areas: Microsoft Outlook Email, basic understanding of computers and online computer-based technology applications.Licenses & Certifications:Must possess a valid Colorado Driver's License or be able to obtain one within 30 days of start date.NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.Position Type and Work Hours:* Regular full time, hours may vary with workload.* Evenings/Weekends may be required depending on department needs and special projects.Work Environment:* Indoors: Office environment.* Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas. Includes working with staff in other building locations, entry way maintenance, assisting with shipping and receiving deliveries, and occasionally retrieving supplies from outdoor storage facilities.Physical Demands:Visual Acuity: Ability to bring objects into focus.Balancing: Maintaining equilibrium.Bending: Bending or position oneself to move an object from one level to another.Carrying: transporting or moving an object.Crouching: Bending body downward and forward by bending leg and spine.Climbing: Ascending or descending stationary objects.Eye/Hand/Foot Coordination: Performing work through using two or more body parts or other devices.Gripping/Grasping: Ability to apply pressure with fingers and palm.Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.Hearing: Perceiving and comprehending the nature and direction of sounds.Kneeling: Bending legs at knees to come to rest on knee or kneesLifting: Moving objects weighing no more than 10 pounds from one level to another.Pushing/Pulling: Ability to use upper extremities to exert force in order to press, draw, drag or haul objects in a sustained motion.Reaching: Extending the hands and arms or other device in any direction.Repetitive motions: Making frequent or continuous movements.Sitting: Remaining in a stationary position.Standing: Ability to sustain position for a period of time.Stooping: Bending body downward and forward by bending spine at the waist.Talking: Communicating ideas or exchanging information.Mobility: Ability to move to traverse from one location to another.
NOTE: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.