T. Rowe Price
Senior Administrative Specialist
T. Rowe Price, Baltimore, Maryland, United States, 21276
There is a place for you at T. Rowe Price to grow, contribute, learn, and make a difference. We are a premier asset manager focused on delivering global investment management excellence and retirement services that investors can rely on today and in the future. The work we do matters. We invite you to explore the opportunity to join us and grow your career with us.
Role Summary
Typically provides direct assistance to one or more senior leaders and/or senior individual contributors. Responsible for exercising confidentiality, tact, and diplomacy when completing own work. Anticipates possible roadblocks and shares best practices. Effectively manages up/laterally, champions change, helps managers and peers manage change adaption and adoption. Effectively works with backups to ensure seamless support during outages. May direct the work of less experienced support staff and assigns tasks.
Responsibilities:
Performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, critical thinking, skill, and knowledge of organization policies and procedures. Screens calls and visitors and resolves inquiries. Schedules and maintains calendar of appointments, meetings, and travel arrangements. Exercises autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast-paced and complex.
Conducts complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors with little to no direction. Performs special projects across multiple teams that may include process design/reengineering and/or execution oversight of workstream initiatives.
Conducts research for senior leaders and/or senior individual contributors. Compiles, analyzes, and summarizes information for reports and correspondence. Reviews and analyzes complex data and builds/keeps databases and share sites up to date. Provides accurate data and information to others on functional unit processes and procedures as requested.
Coordinates executive and committee meetings, including logistics (reserving meeting sites, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses.
Assists senior leaders and/or senior individual contributors with the preparation of correspondences, memoranda and reports, copying and filing and processing documentation of expenses and vouchers. May prepare and distribute meeting minutes.
Typical Qualifications :
Bachelor's degree or the equivalent combination of education and relevant experience AND
4+ years of total relevant work experience
Preferred Skills:
Professionalism/Communication - Interacting politely and professionally with people from all levels of an organization is imperative. As a first point of contact from the business that a client comes into contact with, therefore representing the business. Must be able to write and speak clearly to represent the company positively. Confidentiality is a must-have trait for any Administrative Assistance in this role.
Organizational Skills - Must be able to prioritize tasks as there may be deadlines to meet. Duties such as booking travel arrangements and organizing meetings should be performed efficiently. If an assistant can implement processes to ensure all tasks are completed thoroughly in this fast-paced environment, it’s a significant advantage.
Extensive Travel/Expenses – Efficient in both International and Domestic Travel, knowledge of travel booking systems and software. Ability to compile and process complex expenses in a timely matter.
FINRA Requirements
FINRA licenses are not required and will not be supported for this role.
Work Flexibility
This role is eligible for hybrid work up to two days a week.
Commitment to Diversity, Equity, and Inclusion:
We strive for equity, equality, and opportunity for all associates. When we embrace the power of diversity and create an environment where people can bring their authentic and best selves to work, our firm is stronger, and we create greater value for our clients. Our commitment and inclusive programming aim to lift the experience for each associate and builds allies for our global associate community. We know that a sense of belonging is key not only to your success at the firm, but also to your ability to bring your best each day.
Benefits: We invest in our people through a wide range of programs and benefits, including:
Competitive pay and bonuses as well as a generous retirement plan and employee stock purchase plan with matching contributions
Flexible and remote work opportunities
Health care benefits (medical, dental, vision)
Tuition assistance
Wellness programs (fitness reimbursement, Employee Assistance Program)
Our policies may change as our working lives evolve. Yet, our commitment to supporting our associates’ well-being and addressing the needs of our clients, business, and communities is unwavering.
T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, color, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.
Role Summary
Typically provides direct assistance to one or more senior leaders and/or senior individual contributors. Responsible for exercising confidentiality, tact, and diplomacy when completing own work. Anticipates possible roadblocks and shares best practices. Effectively manages up/laterally, champions change, helps managers and peers manage change adaption and adoption. Effectively works with backups to ensure seamless support during outages. May direct the work of less experienced support staff and assigns tasks.
Responsibilities:
Performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, critical thinking, skill, and knowledge of organization policies and procedures. Screens calls and visitors and resolves inquiries. Schedules and maintains calendar of appointments, meetings, and travel arrangements. Exercises autonomy in troubleshooting issues as they arise and anticipates the needs of the person they support. Work is generally fast-paced and complex.
Conducts complex administrative assignments related to meeting, seminar, workshop, and/or conference planning, including material production; prep material packet compilation; scheduling; logistical arrangements; and liaising with participants, speakers, and vendors with little to no direction. Performs special projects across multiple teams that may include process design/reengineering and/or execution oversight of workstream initiatives.
Conducts research for senior leaders and/or senior individual contributors. Compiles, analyzes, and summarizes information for reports and correspondence. Reviews and analyzes complex data and builds/keeps databases and share sites up to date. Provides accurate data and information to others on functional unit processes and procedures as requested.
Coordinates executive and committee meetings, including logistics (reserving meeting sites, catering, security notifications), collection and coordination of meeting materials, agenda creation, and recording meeting minutes for senior leaders and/or senior individual contributors and tracks/manages meeting attendance responses.
Assists senior leaders and/or senior individual contributors with the preparation of correspondences, memoranda and reports, copying and filing and processing documentation of expenses and vouchers. May prepare and distribute meeting minutes.
Typical Qualifications :
Bachelor's degree or the equivalent combination of education and relevant experience AND
4+ years of total relevant work experience
Preferred Skills:
Professionalism/Communication - Interacting politely and professionally with people from all levels of an organization is imperative. As a first point of contact from the business that a client comes into contact with, therefore representing the business. Must be able to write and speak clearly to represent the company positively. Confidentiality is a must-have trait for any Administrative Assistance in this role.
Organizational Skills - Must be able to prioritize tasks as there may be deadlines to meet. Duties such as booking travel arrangements and organizing meetings should be performed efficiently. If an assistant can implement processes to ensure all tasks are completed thoroughly in this fast-paced environment, it’s a significant advantage.
Extensive Travel/Expenses – Efficient in both International and Domestic Travel, knowledge of travel booking systems and software. Ability to compile and process complex expenses in a timely matter.
FINRA Requirements
FINRA licenses are not required and will not be supported for this role.
Work Flexibility
This role is eligible for hybrid work up to two days a week.
Commitment to Diversity, Equity, and Inclusion:
We strive for equity, equality, and opportunity for all associates. When we embrace the power of diversity and create an environment where people can bring their authentic and best selves to work, our firm is stronger, and we create greater value for our clients. Our commitment and inclusive programming aim to lift the experience for each associate and builds allies for our global associate community. We know that a sense of belonging is key not only to your success at the firm, but also to your ability to bring your best each day.
Benefits: We invest in our people through a wide range of programs and benefits, including:
Competitive pay and bonuses as well as a generous retirement plan and employee stock purchase plan with matching contributions
Flexible and remote work opportunities
Health care benefits (medical, dental, vision)
Tuition assistance
Wellness programs (fitness reimbursement, Employee Assistance Program)
Our policies may change as our working lives evolve. Yet, our commitment to supporting our associates’ well-being and addressing the needs of our clients, business, and communities is unwavering.
T. Rowe Price is an equal opportunity employer and values diversity of thought, gender, and race. We believe our continued success depends upon the equal treatment of all associates and applicants for employment without discrimination on the basis of race, religion, creed, color, national origin, sex, gender, age, mental or physical disability, marital status, sexual orientation, gender identity or expression, citizenship status, military or veteran status, pregnancy, or any other classification protected by country, federal, state, or local law.