FosterThomas
Receptionist
FosterThomas, Gainesville, Virginia, United States, 22065
We are assisting our client in their search for an experienced receptionist to join our team as the first impression ambassador for our values-based organization. The ideal candidate will have experience managing a multi-line phone system, ordering lunch for meetings, and maintaining conference and training rooms. Should be proficient in the Microsoft Office Suite and possess excellent verbal and written communication skills. This role requires a people-oriented individual who can provide exceptional service to remarkable employees and visitors alike. Bilingual in Spanish preferred, but not required.
Key Responsibilities:
·
Front Desk Management
o
Operate a multi-line phone system, directing calls to the appropriate departments or personnel.
o
Greet and assist employees, visitors, customers, and clients with an EPIC and welcoming demeanor.
o
Serve as the first point of contact, providing accurate information and directing inquiries correctly.
·
Meeting and Event Coordination
o
Order and coordinate lunch and refreshments for meetings as needed.
o
Prepare and setup conference and training rooms, ensure they are clean, organized and equipped properly.
o
Assist with scheduling and managing room reservations.
·
Administrative Support
o
Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution.
o
Assist with various administrative tasks, including data entry, filing, and maintaining office and kitchen supplies
o
Provide support to other departments as needed.
·
Office Appearance and Maintenance
o
Maintain a tide and professional appearance of the reception area, conference rooms, and common areas.
o
Ensure that kitchens, conference rooms, and training rooms are stocked with necessary supplies and materials.
Qualifications:
·
High school diploma or equivalent
·
Experience with multi-line phone systems and reception duties.
·
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
·
Excellent verbal and written communication skills
·
Strong organizational skills with attention to detail.
·
Strong time management skills.
·
Ability to multitask and manage a fast-paced environment.
·
People oriented with a positive attitude and commitment to providing EPIC service
EEO Statement: FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation, and disciplinary action with regard to the terms and conditions of employment. FosterThomas does not discriminate on the basis of race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.
Key Responsibilities:
·
Front Desk Management
o
Operate a multi-line phone system, directing calls to the appropriate departments or personnel.
o
Greet and assist employees, visitors, customers, and clients with an EPIC and welcoming demeanor.
o
Serve as the first point of contact, providing accurate information and directing inquiries correctly.
·
Meeting and Event Coordination
o
Order and coordinate lunch and refreshments for meetings as needed.
o
Prepare and setup conference and training rooms, ensure they are clean, organized and equipped properly.
o
Assist with scheduling and managing room reservations.
·
Administrative Support
o
Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution.
o
Assist with various administrative tasks, including data entry, filing, and maintaining office and kitchen supplies
o
Provide support to other departments as needed.
·
Office Appearance and Maintenance
o
Maintain a tide and professional appearance of the reception area, conference rooms, and common areas.
o
Ensure that kitchens, conference rooms, and training rooms are stocked with necessary supplies and materials.
Qualifications:
·
High school diploma or equivalent
·
Experience with multi-line phone systems and reception duties.
·
Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
·
Excellent verbal and written communication skills
·
Strong organizational skills with attention to detail.
·
Strong time management skills.
·
Ability to multitask and manage a fast-paced environment.
·
People oriented with a positive attitude and commitment to providing EPIC service
EEO Statement: FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation, and disciplinary action with regard to the terms and conditions of employment. FosterThomas does not discriminate on the basis of race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.