Mountain Management Group
Contract Administrator - Multifamily Construction - Washington, DC
Mountain Management Group, Washington, District of Columbia, us, 20022
The Contract Administrator (CA) assists the Project Manager and Project Team (to include VP of Construction, Project Executive, Sr. Project Manager, Asst. Project Manager, Sr. Superintendent, and Accounting) in the day-to-day administrative operations of their respective projects. The work involves assisting in project buyout, subcontractor and vendor pay applications and payments, subcontractor compliance (lien waivers & COI's), and project closeout. The Contract Administrator will typically work on anywhere from 2-4 projects simultaneously. The CA reports to the Regional Contracts & Payables Manager.
RESPONSIBILITIES:
Works with Project manager to compile subcontracts and material contracts for approval, distribution, and execution during Project BuyoutAssist in execution of change ordersProvide W-9's and COI's to Accounting to setup new Subs and VendorsSet up subcontracts in ProcoreManage subcontract and change order uploads in ProcoreManage subcontract and change order approvals in Procore and YardiManage subcontractors in Textura (monitor for compliance)Open Draws in Textura for Subcontractors monthly Pay ApplicationsCollect and track lien waivers (Subs & Lower Tiers) through TexturaAssist Subcontractors with billing and insurance questionsTrack subcontractor certificates of insurance in TexturaAttend monthly OCIP (Owner Controlled Insurance Plan) callsWorks closely with Alliant Insurance Services - OCIP AdministratorProcess weekly invoices for assigned projectsDisburse payment to Subcontractors in Textura upon project funding each monthPrepare checks on demandPrepare joint check agreementsPrepare standard letters of credit & complete project information sheetsUpdate forecasts in Yardi for monthly Production ReportMaintain subcontract files on the networkAssist in project closeoutMake sure administrative policies and procedures that are currently in place are followed by the Project Team and SubcontractorsOther tasks and responsibilities as assigned
QUALIFICATIONS:
High School Diploma or equivalent.Administrative experience with a General Contractor preferredExperience with Procore and TexturaPrevious experience in Yardi is helpful but not required
SKILLS:
Excellent Verbal and Written Communication SkillsHighly OrganizedAbility to use computer programs: MS Office, Adobe, Textura, Procore, Yardi, etc.Meet deadlines and adjust as needed.Self-motivatedTeam oriented
RESPONSIBILITIES:
Works with Project manager to compile subcontracts and material contracts for approval, distribution, and execution during Project BuyoutAssist in execution of change ordersProvide W-9's and COI's to Accounting to setup new Subs and VendorsSet up subcontracts in ProcoreManage subcontract and change order uploads in ProcoreManage subcontract and change order approvals in Procore and YardiManage subcontractors in Textura (monitor for compliance)Open Draws in Textura for Subcontractors monthly Pay ApplicationsCollect and track lien waivers (Subs & Lower Tiers) through TexturaAssist Subcontractors with billing and insurance questionsTrack subcontractor certificates of insurance in TexturaAttend monthly OCIP (Owner Controlled Insurance Plan) callsWorks closely with Alliant Insurance Services - OCIP AdministratorProcess weekly invoices for assigned projectsDisburse payment to Subcontractors in Textura upon project funding each monthPrepare checks on demandPrepare joint check agreementsPrepare standard letters of credit & complete project information sheetsUpdate forecasts in Yardi for monthly Production ReportMaintain subcontract files on the networkAssist in project closeoutMake sure administrative policies and procedures that are currently in place are followed by the Project Team and SubcontractorsOther tasks and responsibilities as assigned
QUALIFICATIONS:
High School Diploma or equivalent.Administrative experience with a General Contractor preferredExperience with Procore and TexturaPrevious experience in Yardi is helpful but not required
SKILLS:
Excellent Verbal and Written Communication SkillsHighly OrganizedAbility to use computer programs: MS Office, Adobe, Textura, Procore, Yardi, etc.Meet deadlines and adjust as needed.Self-motivatedTeam oriented