Institute for the International Education of Students
Contract Administrator
Institute for the International Education of Students, Chicago, Illinois, United States, 60290
Status:
Full-time, Exempt
Schedule:
M-F, 8.30 a.m. - 4.30 p.m., including occasional evening and weekend work as
needed.
Reports to:
Associate Vice President & Deputy General Counsel
Direct Reports:
None
Start Date:
ASAP
Location:
Chicago, IL, USA (hybrid or remote will be considered)
About Us:
Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believe in creating once-in-a-lifetime educational adventures that transcend expectations. Our goal is to rock the world of some 9,000 study abroad students every year.
From our headquarters in Chicago to our 160+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.
We believe so strongly in the power of our program, that we actively recruit students from diverse populations and provide more than $5 million in scholarships year after year. We are proud that our students are as diverse and exciting as the countries we study.
We're not ashamed to admit, we're a little bit obsessed with study abroad.
When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You'll want to come to work and, more importantly, want to stay and advance our mission together.
Summary of Position:
The Contract Administrator will facilitate the contract management process through the entire contract lifecycle across all departments at IES Abroad, and will closely collaborate with the Contract Administrator for the Customized and Faculty-Led programs department. For initiation of new contracts, the Contract Administrator will utilize standard templates crafted by IES Abroad's legal team, and will keep contracts for IES Abroad's programs and operations moving at a steady pace. The Contract Administrator will not write or amend agreements, and hence no legal degree is required. The successful candidate must be comfortable speaking with contract administrators and procurement officers at colleges and universities, and will work with all departments across the organization in order to facilitate the contracting process.
Essential Job Responsibilities & Duties:Utilize IES Abroad's current contract management system to facilitate the contract lifestyle process from contract intake through execution.Assist IES Abroad's legal team in identifying and managing time sensitive agreements through development of a priority system, while balancing the review of longstanding agreements and other legal work.Maintain strong communication with IES Abroad staff members submitting contract review requests and manage expectations given varying workload.Coordinate closely with current Contract Administrator within Customized and Faculty-Led programs department to assist with prioritization of Customized agreements against other departments' needs.Track, record and communicate to all parties once each contract is complete, including filing contracts and calendaring applicable deadlines.Coordinate with all departments and centers across IES Abroad in facilitating contract renewals as contracts become due for renewal.Process and deliver contract notice of terminations, when requested.Conduct audit of IES Abroad's existing agreements to identify and renew expired contracts.Coordinate with IES Abroad's academics department to develop system to ensure that international partnership agreements are initiated for new programs.Research and recommend contract management software for use by IES Abroad's legal team, Contract Administrator and staff.Upon adoption, serve as primary contact to implement and manage contract management software across IES Abroad.Serve as a liaison between partner schools, campus procurement offices, IES Abroad staff and the IES Abroad legal department.Proactively keep IES Abroad staff and legal department informed regarding the status of each pending contract.Request and deliver certificates of insurance upon execution of agreements.In addition to tracking contracts, develop system to track IES Abroad's trademark and copyright deadlines, and coordinate with IES Abroad's legal team to ensure critical renewal deadlines are met.Commit to and demonstrate values and promotion of diversity, equity, inclusion and anti-racism.Any other task or duty as assigned or required.Experience & Qualifications/Skills:
At least 4 years of contract administration experience is required.Prior experience utilizing contract management software or working knowledge of contract management systems or software preferred, but not required.Must be detail oriented and have strong organizational skills.Must be able to diplomatically and effectively communicate with a wide variety of stakeholders.Ability to demonstrate values and promotion of diversity, equity, inclusion, and anti-racism required.Ability to multi-task and work independently.Education, Licenses and/or Certifications:
Bachelor's degree or equivalent work experience is required.Paralegal or project management experience preferred, but not required.
How to Apply:
All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply' at the top of this page.
Please visit www.IESabroad.org for more information about working at IES Abroad. If you require an accommodation with the application process, please email us: IESAbroad-Careers@iesabroad.org.
Equal Opportunity Employment:
IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity.
We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.
Full-time, Exempt
Schedule:
M-F, 8.30 a.m. - 4.30 p.m., including occasional evening and weekend work as
needed.
Reports to:
Associate Vice President & Deputy General Counsel
Direct Reports:
None
Start Date:
ASAP
Location:
Chicago, IL, USA (hybrid or remote will be considered)
About Us:
Everything we do is about the IES Abroad student. Our profoundly passionate team of study abroad professionals believe in creating once-in-a-lifetime educational adventures that transcend expectations. Our goal is to rock the world of some 9,000 study abroad students every year.
From our headquarters in Chicago to our 160+ study abroad programs in 85 global locations worldwide, we create authentic global education and life-affirming cultural experiences. We work at IES Abroad because we believe that every student should have the opportunity to go abroad - especially in a fun, safe, and superior academic and cultural environment.
We believe so strongly in the power of our program, that we actively recruit students from diverse populations and provide more than $5 million in scholarships year after year. We are proud that our students are as diverse and exciting as the countries we study.
We're not ashamed to admit, we're a little bit obsessed with study abroad.
When you join IES Abroad, you are a part of a diverse community of global leaders who know that our differences in skills and backgrounds are just as important as our shared passions and mission. Our work to educate students to become global leaders is grounded in our commitment to diversity, equity, inclusion, and anti-racism. We are a global organization made up of colleagues with a variety of backgrounds, cultures, and perspectives, and we are committed to creating an inclusive, welcoming environment for all employees, surrounded by a mix of talented professionals. You'll want to come to work and, more importantly, want to stay and advance our mission together.
Summary of Position:
The Contract Administrator will facilitate the contract management process through the entire contract lifecycle across all departments at IES Abroad, and will closely collaborate with the Contract Administrator for the Customized and Faculty-Led programs department. For initiation of new contracts, the Contract Administrator will utilize standard templates crafted by IES Abroad's legal team, and will keep contracts for IES Abroad's programs and operations moving at a steady pace. The Contract Administrator will not write or amend agreements, and hence no legal degree is required. The successful candidate must be comfortable speaking with contract administrators and procurement officers at colleges and universities, and will work with all departments across the organization in order to facilitate the contracting process.
Essential Job Responsibilities & Duties:Utilize IES Abroad's current contract management system to facilitate the contract lifestyle process from contract intake through execution.Assist IES Abroad's legal team in identifying and managing time sensitive agreements through development of a priority system, while balancing the review of longstanding agreements and other legal work.Maintain strong communication with IES Abroad staff members submitting contract review requests and manage expectations given varying workload.Coordinate closely with current Contract Administrator within Customized and Faculty-Led programs department to assist with prioritization of Customized agreements against other departments' needs.Track, record and communicate to all parties once each contract is complete, including filing contracts and calendaring applicable deadlines.Coordinate with all departments and centers across IES Abroad in facilitating contract renewals as contracts become due for renewal.Process and deliver contract notice of terminations, when requested.Conduct audit of IES Abroad's existing agreements to identify and renew expired contracts.Coordinate with IES Abroad's academics department to develop system to ensure that international partnership agreements are initiated for new programs.Research and recommend contract management software for use by IES Abroad's legal team, Contract Administrator and staff.Upon adoption, serve as primary contact to implement and manage contract management software across IES Abroad.Serve as a liaison between partner schools, campus procurement offices, IES Abroad staff and the IES Abroad legal department.Proactively keep IES Abroad staff and legal department informed regarding the status of each pending contract.Request and deliver certificates of insurance upon execution of agreements.In addition to tracking contracts, develop system to track IES Abroad's trademark and copyright deadlines, and coordinate with IES Abroad's legal team to ensure critical renewal deadlines are met.Commit to and demonstrate values and promotion of diversity, equity, inclusion and anti-racism.Any other task or duty as assigned or required.Experience & Qualifications/Skills:
At least 4 years of contract administration experience is required.Prior experience utilizing contract management software or working knowledge of contract management systems or software preferred, but not required.Must be detail oriented and have strong organizational skills.Must be able to diplomatically and effectively communicate with a wide variety of stakeholders.Ability to demonstrate values and promotion of diversity, equity, inclusion, and anti-racism required.Ability to multi-task and work independently.Education, Licenses and/or Certifications:
Bachelor's degree or equivalent work experience is required.Paralegal or project management experience preferred, but not required.
How to Apply:
All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply' at the top of this page.
Please visit www.IESabroad.org for more information about working at IES Abroad. If you require an accommodation with the application process, please email us: IESAbroad-Careers@iesabroad.org.
Equal Opportunity Employment:
IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity.
We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.