County of Marin
Office Assistant II (Temporary) - Elections
County of Marin, San Rafael, California, United States, 94911
Salary:
$26.16 - $30.81 Hourly
Location :
San Rafael, CA
Job Type:
Full Time, Temporary
Job Number:
1344-TC-23-12
Department:
Registrar of Voters
Opening Date:
12/15/2023
Closing Date:
Continuous
Vacancies:
10
Weekly Schedule:
37.5
Equal Employment Opportunity (EEO):
The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities:
If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Read on to find out more about this opportunity:
The Department:
With a mission to provide a responsive, transparent and professional approach to conducting elections and to promote engagement of all Marin County residents in the election process, the Registrar of Voters provides the mandated services of conducting voter outreach, and maintaining the voter rolls, conducting Federal, State, County, City, School, and District elections. This includes candidate filing, locating vote centers, recruiting election workers, mailing ballots, and processing and counting official ballots, verifying signatures on state and local initiatives and nomination and recall petitions and maintaining campaign finance information on office holders, candidates and measures as required by the Fair Political Practices Commission.ABOUT THE POSITION
Employees will perform a variety of tasks that may include the following, with an emphasis on logisticsLogistics assistance includes packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes.Phone support includes answering phones and using a computer to access voter registration information to help answer voters' questions.Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots.May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration.There are multiple vacancies for the March 5, 2024 Presidential Primary Election. The estimated start date would be January 22, 2024 and work will last about 8-10 weeks. The assignment is full time, typical hours are Monday through Friday, 8:00am - 4:00pm.ABOUT YOU
We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position:
Minimum QualificationsOne year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.
Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.
Certificates and LicensesPossession of a valid Class C California Driver's License and a satisfactory driving history as obtained from the Department of Motor Vehicle is required at time of appointment.IMPORTANT INFORMATION
Please note: The first 10 qualified candidates meeting minimum qualifications will continue to the next step in the recruitment process and have their application materials reviewed.
Applicants are strongly encouraged to apply early.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.
Open & Continuous Recruitment:
Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for Open and Continuous may be closed at any time.
Testing and Eligible List:
Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.
Disaster Service Workers:
All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERALBelow are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical : The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for this position are as follows: One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.Please tell us how you meet the minimum requirements listed above. In your response include the name of employer(s), dates worked, your exact duties, and number of hours worked per week. If you have completed a post high school clerical training program from a business school or vocational training center, please complete the education portion of the application and include the name of the school attended, course title and completion date.
02
Do you possess a valid California Class C driver's license?
YesNo
03
If you do not currently posses a valid California Class C driver's license, are you able to obtain a California Class C driver's license at the time of appointment?
YesNoN/A, I currently possess a valid California Class C driver's license.
04
NARRATIVE QUESTIONS (Please answer all questions below):
Please describe any experience you have working in a logistics or warehouse environment including pick-ups and deliveries of equipment or supplies providing customer service.If you do not have this experience, please state N/A below.
05
Please describe any experience you have with reception and general office support in a very busy and highly visible environment. If applicable, please include the number of telephone lines handled.If you do not have this experience, please state N/A below.
06
What is your proficiency level with Microsoft Word? Please check one of the options below:
AdvancedIntermediateBasicNot proficient
07
What is your proficiency level with Microsoft Excel? Please check one of the options below:
AdvancedIntermediateBasicNot proficient
08
What is your proficiency level with Microsoft Outlook? Please check one of the options below:
AdvancedIntermediateBasicNot proficient
09
If applicable, please briefly describe your level of proficiency with Microsoft Word, Excel and/or Outlook. Be specific and include examples of functions you've performed. If you do not have this experience, please state N/A below.
10
Do you have any election-related experience? If applicable, please describe your experience, where you gained your experience, the dates you were employed there, services provided, and the specific duties you performed.If you do not have this experience, please state N/A below.
Required Question
$26.16 - $30.81 Hourly
Location :
San Rafael, CA
Job Type:
Full Time, Temporary
Job Number:
1344-TC-23-12
Department:
Registrar of Voters
Opening Date:
12/15/2023
Closing Date:
Continuous
Vacancies:
10
Weekly Schedule:
37.5
Equal Employment Opportunity (EEO):
The County of Marin is an Equal Opportunity Employer. Persons of color, women, individuals with disabilities, veterans, and adults of all ages are strongly encouraged to apply.
Individuals with Disabilities:
If you are a person with a disability and are unable to complete an online application or require an accommodation to participate in a recruitment, you must contact Human Resources at least five work days in advance of the testing step or interview. Please contact the Human Resources Staffing Division at (415) 473-2126 (CRS DIAL 711) .
ABOUT US
At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Read on to find out more about this opportunity:
The Department:
With a mission to provide a responsive, transparent and professional approach to conducting elections and to promote engagement of all Marin County residents in the election process, the Registrar of Voters provides the mandated services of conducting voter outreach, and maintaining the voter rolls, conducting Federal, State, County, City, School, and District elections. This includes candidate filing, locating vote centers, recruiting election workers, mailing ballots, and processing and counting official ballots, verifying signatures on state and local initiatives and nomination and recall petitions and maintaining campaign finance information on office holders, candidates and measures as required by the Fair Political Practices Commission.ABOUT THE POSITION
Employees will perform a variety of tasks that may include the following, with an emphasis on logisticsLogistics assistance includes packing poll worker supply bags, packing ballot boxes, assisting ballot sorter operator, assisting with troubleshooting on Election Day, assisting with ballot return process on election night, assisting with picking up ballots from drop boxes.Phone support includes answering phones and using a computer to access voter registration information to help answer voters' questions.Processing ballots includes taking ballots out of envelopes, checking for damage, flattening for scanning, duplicating damaged ballots, scanning ballots, adjudicating ballots.May provide support for other staff members, such as checking email, assisting with signature verification and processing voter registration.There are multiple vacancies for the March 5, 2024 Presidential Primary Election. The estimated start date would be January 22, 2024 and work will last about 8-10 weeks. The assignment is full time, typical hours are Monday through Friday, 8:00am - 4:00pm.ABOUT YOU
We recognize your time is valuable, so please note that you must have at least the following required Minimum Qualifications in order to be considered for this position:
Minimum QualificationsOne year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.
Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.
Certificates and LicensesPossession of a valid Class C California Driver's License and a satisfactory driving history as obtained from the Department of Motor Vehicle is required at time of appointment.IMPORTANT INFORMATION
Please note: The first 10 qualified candidates meeting minimum qualifications will continue to the next step in the recruitment process and have their application materials reviewed.
Applicants are strongly encouraged to apply early.
All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.
Open & Continuous Recruitment:
Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for Open and Continuous may be closed at any time.
Testing and Eligible List:
Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.
Disaster Service Workers:
All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%.
COUNTY OF MARIN BENEFITS: GENERALBelow are some of the excellent benefits the County offers. More information about our benefits can be found on the
Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units.
Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO, and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more.
Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org.
IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum.
Retiree Medical : The County provides access to group health plan coverage to eligible retirees.
For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197.
*IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice.
01
QUALIFYING EDUCATION/EXPERIENCE: The minimum qualifications for this position are as follows: One year of experience performing clerical/office support duties that demonstrate knowledge of standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience.Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.Please tell us how you meet the minimum requirements listed above. In your response include the name of employer(s), dates worked, your exact duties, and number of hours worked per week. If you have completed a post high school clerical training program from a business school or vocational training center, please complete the education portion of the application and include the name of the school attended, course title and completion date.
02
Do you possess a valid California Class C driver's license?
YesNo
03
If you do not currently posses a valid California Class C driver's license, are you able to obtain a California Class C driver's license at the time of appointment?
YesNoN/A, I currently possess a valid California Class C driver's license.
04
NARRATIVE QUESTIONS (Please answer all questions below):
Please describe any experience you have working in a logistics or warehouse environment including pick-ups and deliveries of equipment or supplies providing customer service.If you do not have this experience, please state N/A below.
05
Please describe any experience you have with reception and general office support in a very busy and highly visible environment. If applicable, please include the number of telephone lines handled.If you do not have this experience, please state N/A below.
06
What is your proficiency level with Microsoft Word? Please check one of the options below:
AdvancedIntermediateBasicNot proficient
07
What is your proficiency level with Microsoft Excel? Please check one of the options below:
AdvancedIntermediateBasicNot proficient
08
What is your proficiency level with Microsoft Outlook? Please check one of the options below:
AdvancedIntermediateBasicNot proficient
09
If applicable, please briefly describe your level of proficiency with Microsoft Word, Excel and/or Outlook. Be specific and include examples of functions you've performed. If you do not have this experience, please state N/A below.
10
Do you have any election-related experience? If applicable, please describe your experience, where you gained your experience, the dates you were employed there, services provided, and the specific duties you performed.If you do not have this experience, please state N/A below.
Required Question