Guardian Dentistry Partners
Executive Assistant
Guardian Dentistry Partners, Miami, Florida, us, 33222
We are looking for a dynamic, experienced Executive Assistant to join our fast-growing dental partnership network (“DPN”)!
Guardian Dentistry Partners’ (GDP) mission is to support our doctor partners and teams in building the practices of our collective dreams. Guardian brings together passionate, purpose-driven dental partners that are unified in creating timeless practices that positively impact the lives we serve for generations to come.
We are primarily funded by a family office and successful dental entrepreneurs. We also have credit relationships with TwinBrook and Morgan Stanley. As a founder-led organization and as a result of our capital partners, we are able to enjoy a unique balance between institutional quality and an agile, non-bureaucratic, de-corporatized working environment. GDP has also built a world-class culture and operating model that strikes the delicate balance between a “decentralized” vs “centralized” model. We have blended support and shared services with the autonomy evoked by a partnership model – as a result, we have redefined what support and partnership looks like in the dental industry and have created a new category – a dental partnership network.
Our empowered doctor partners, who are truly business partners in every sense of the definition, are who make us unique – they are leaders in their respective practices and markets, and we are privileged to have them join us on this journey together. Our partners put their heart into their business (which is why we wanted to partner with them in the first place) and there is a real sense of passion for dentistry, love of the art and science of it, and uncompromising transparency and ethics in everything they do. GDP embraces each practice’s unique culture while also providing best-in-class services and operating standards in order to achieve consistent and predictable same-store growth while ensuring the highest standards of patient care and clinical autonomy are preserved.Executive Assistant:The Executive Assistant is responsible for providing administrative support to Executives, including managing schedules, communications, and organizational tasks. You will act as a key liaison, ensuring efficient operation and facilitating the Executives' ability to focus on strategic activities. This position will report to the Chief Operating Officer and support the Executive Team of 5 leaders.Primary Job Responsibilities:Demonstrate depth and breadth of administrative knowledge and skills at the executive level.Manage day-to-day administrative duties to ease the burden on the Executive Team.Interact with individuals at all levels of the company as well as external vendors/suppliers.Manage calendars in Outlook, including schedules, meetings, and events for the Executive Team.Monitor and manage deadlines related to follow-up activities and action items resulting from management meetings.Facilitate group functions, meetings, and events including booking travel and logistics.Organize files and folders in cloud-based storage platforms.Ensure company-wide lists, including the company directory, practice locations, Outlook group lists, etc., are kept up to date.Contribute to overall Company communication strategies, including newsletters, recognition and celebration of key team member milestones.Handle confidential business matters, including annual reports, state filings, etc.Prepare presentations, reports, minutes, etc.Review requests, summarize and communicate information to appropriate stakeholders.Recommend and implement work process changes.Assist the Executive team in onboarding new hires.Anticipate the needs of Executives and demonstrate outstanding organizational skills.Work independently on special assignments.Address escalations both internally and externally and ensure they are actioned promptly.Qualifications We’re Looking For:A degree in Administration or a related post-secondary degree is ideal.Minimum of 5 years’ experience in a senior Executive Assistant or similar role, preferably with experience in fast-growing medium to large size businesses.Strong project management experience, including the use of PM tools such as Monday.com or similar platforms.High level of proficiency in written and oral communications.Thrive in a fast-paced environment, including flexibility in priorities and scheduling.Demonstrated project management experience, including the ability to manage multiple complex projects at once.Solid organizational skills, with the ability to track and weigh multiple priorities at once to ensure the most efficient and effective use of time.Advanced computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.Experience seeking options and booking travel for multiple leaders.Demonstrates extreme discretion when handling confidential matters/materials.Self-directed and detail-oriented, with strong research and analysis skills.Ability to work in a fast-paced and variable environment.Compensation & Structure:Base Compensation:
$70,000 - $80,000401k Program:
Participation in a 401k plan with a 4% company match.Benefits:
Competitive health, dental, vision, long-term and short-term disability, and life insurance plans.
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Guardian Dentistry Partners’ (GDP) mission is to support our doctor partners and teams in building the practices of our collective dreams. Guardian brings together passionate, purpose-driven dental partners that are unified in creating timeless practices that positively impact the lives we serve for generations to come.
We are primarily funded by a family office and successful dental entrepreneurs. We also have credit relationships with TwinBrook and Morgan Stanley. As a founder-led organization and as a result of our capital partners, we are able to enjoy a unique balance between institutional quality and an agile, non-bureaucratic, de-corporatized working environment. GDP has also built a world-class culture and operating model that strikes the delicate balance between a “decentralized” vs “centralized” model. We have blended support and shared services with the autonomy evoked by a partnership model – as a result, we have redefined what support and partnership looks like in the dental industry and have created a new category – a dental partnership network.
Our empowered doctor partners, who are truly business partners in every sense of the definition, are who make us unique – they are leaders in their respective practices and markets, and we are privileged to have them join us on this journey together. Our partners put their heart into their business (which is why we wanted to partner with them in the first place) and there is a real sense of passion for dentistry, love of the art and science of it, and uncompromising transparency and ethics in everything they do. GDP embraces each practice’s unique culture while also providing best-in-class services and operating standards in order to achieve consistent and predictable same-store growth while ensuring the highest standards of patient care and clinical autonomy are preserved.Executive Assistant:The Executive Assistant is responsible for providing administrative support to Executives, including managing schedules, communications, and organizational tasks. You will act as a key liaison, ensuring efficient operation and facilitating the Executives' ability to focus on strategic activities. This position will report to the Chief Operating Officer and support the Executive Team of 5 leaders.Primary Job Responsibilities:Demonstrate depth and breadth of administrative knowledge and skills at the executive level.Manage day-to-day administrative duties to ease the burden on the Executive Team.Interact with individuals at all levels of the company as well as external vendors/suppliers.Manage calendars in Outlook, including schedules, meetings, and events for the Executive Team.Monitor and manage deadlines related to follow-up activities and action items resulting from management meetings.Facilitate group functions, meetings, and events including booking travel and logistics.Organize files and folders in cloud-based storage platforms.Ensure company-wide lists, including the company directory, practice locations, Outlook group lists, etc., are kept up to date.Contribute to overall Company communication strategies, including newsletters, recognition and celebration of key team member milestones.Handle confidential business matters, including annual reports, state filings, etc.Prepare presentations, reports, minutes, etc.Review requests, summarize and communicate information to appropriate stakeholders.Recommend and implement work process changes.Assist the Executive team in onboarding new hires.Anticipate the needs of Executives and demonstrate outstanding organizational skills.Work independently on special assignments.Address escalations both internally and externally and ensure they are actioned promptly.Qualifications We’re Looking For:A degree in Administration or a related post-secondary degree is ideal.Minimum of 5 years’ experience in a senior Executive Assistant or similar role, preferably with experience in fast-growing medium to large size businesses.Strong project management experience, including the use of PM tools such as Monday.com or similar platforms.High level of proficiency in written and oral communications.Thrive in a fast-paced environment, including flexibility in priorities and scheduling.Demonstrated project management experience, including the ability to manage multiple complex projects at once.Solid organizational skills, with the ability to track and weigh multiple priorities at once to ensure the most efficient and effective use of time.Advanced computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.Experience seeking options and booking travel for multiple leaders.Demonstrates extreme discretion when handling confidential matters/materials.Self-directed and detail-oriented, with strong research and analysis skills.Ability to work in a fast-paced and variable environment.Compensation & Structure:Base Compensation:
$70,000 - $80,000401k Program:
Participation in a 401k plan with a 4% company match.Benefits:
Competitive health, dental, vision, long-term and short-term disability, and life insurance plans.
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