Alliant Insurance Services
Legal Administrative Assistant
Alliant Insurance Services, San Diego, California, United States, 92189
Legal Administrative Assistant
San Diego, CA, USAReq #2420
Wednesday, August 7, 2024
At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth.
As one of the 10 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide. More information is available at
www.alliant.com
.
- PLEASE SUBMIT COVER LETTER WITH APPLICATION -
*This role is a hybrid position*
SUMMARY
Responsible for providing administrative support to the Legal Department, including the Contracts Administration team and Alliant's in-house attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES
*
Manages the contracts email inbox and maintains the contracts inbox manual.
*
Processes contracts and other legal requests, including distributing requests to appropriate team members, conducting initial research, coordinating review, and gathering required information from different sources.
*
Facilitates completion of various agreements, including populating standard templates, coordinating signatures, and collecting fully signed documents.
*
Updates and maintains contracts database using team's contract management system.
*
Coordinates team meetings and prepares meeting agendas.
*
Performs periodic audit of files and databases and helps resolve deficiencies.
*
Interacts with both external and internal stakeholders to support legal and contracts requests.
*
Assists with electronic billing administration.
*
Maintains master calendars for contracts and legal projects.
*
Performs administrative duties and periodically assists with special projects for the Legal Department.
*
Assists with preparation of correspondence, presentations, and spreadsheets, including proofreading for formatting, punctuation, and grammar.
*
Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
*
Performs other duties as assigned.
QUALIFICATIONS
EDUCATION / EXPERIENCE
Bachelor's degree, or equivalent combination of education and experience
One (1) or more years' related work experience; legal background and paralegal training a plus, but not required
SKILLS
Excellent reading comprehension, and verbal and written communication skills
Good leadership, problem-solving, and time management skills
Excellent project management; ability to complete multi-faceted projects from start to finish
Ability to take initiative and motivation to work independently
Exceptional ability to multi-task on multiple high-priority projects
Ability to maintain sensitive information with extreme care
Ability to interact well with senior executives and colleagues
Good planning, organizational and prioritization skills
Desire to grow skills and advance career
Proficiency in Microsoft Office products
Proficiency in Adobe PDF program
Proficiency in Microsoft SharePoint a plus, but not required
Experience working with a contract management system is a plus
#LI-LM1
We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package.
We encourage you to explore what we have to offer.
For immediate consideration for this position, please click on the
"Apply Now"
button.
Alliant Insurance Services, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status.
If you are applying for a job and need a reasonable accommodation for any part of the employment process, please call our Career Center at
1-877-901-9473 and let us know the nature of your request and contact information.
For more information on Alliant Insurance Service's benefits, click
here .
Other details
Pay TypeHourly
Min Hiring Rate$45,000.00
Max Hiring Rate$58,000.00
Apply Now
San Diego, CA, USA
Share this job:
#J-18808-Ljbffr
San Diego, CA, USAReq #2420
Wednesday, August 7, 2024
At Alliant Insurance Services, we thrive on creating employee benefits solutions built on the idea that health makes growth possible. As top tier professionals dedicated to solving our clients' health and welfare insurance challenges, Alliant team members deliver an unrivaled depth of service, and our unique approach enables us to help clients stay resilient and turn change into opportunity. This position is a chance to join a dynamic, expanding company with prospects for individual and career growth.
As one of the 10 largest insurance brokerage firms in the U.S., Alliant provides property and casualty, workers' compensation, employee benefits, surety, and financial products and services to clients nationwide. More information is available at
www.alliant.com
.
- PLEASE SUBMIT COVER LETTER WITH APPLICATION -
*This role is a hybrid position*
SUMMARY
Responsible for providing administrative support to the Legal Department, including the Contracts Administration team and Alliant's in-house attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES
*
Manages the contracts email inbox and maintains the contracts inbox manual.
*
Processes contracts and other legal requests, including distributing requests to appropriate team members, conducting initial research, coordinating review, and gathering required information from different sources.
*
Facilitates completion of various agreements, including populating standard templates, coordinating signatures, and collecting fully signed documents.
*
Updates and maintains contracts database using team's contract management system.
*
Coordinates team meetings and prepares meeting agendas.
*
Performs periodic audit of files and databases and helps resolve deficiencies.
*
Interacts with both external and internal stakeholders to support legal and contracts requests.
*
Assists with electronic billing administration.
*
Maintains master calendars for contracts and legal projects.
*
Performs administrative duties and periodically assists with special projects for the Legal Department.
*
Assists with preparation of correspondence, presentations, and spreadsheets, including proofreading for formatting, punctuation, and grammar.
*
Performs all duties in accordance with all company policies and procedures, and all federal, state and local laws, wherein the Company operates.
*
Performs other duties as assigned.
QUALIFICATIONS
EDUCATION / EXPERIENCE
Bachelor's degree, or equivalent combination of education and experience
One (1) or more years' related work experience; legal background and paralegal training a plus, but not required
SKILLS
Excellent reading comprehension, and verbal and written communication skills
Good leadership, problem-solving, and time management skills
Excellent project management; ability to complete multi-faceted projects from start to finish
Ability to take initiative and motivation to work independently
Exceptional ability to multi-task on multiple high-priority projects
Ability to maintain sensitive information with extreme care
Ability to interact well with senior executives and colleagues
Good planning, organizational and prioritization skills
Desire to grow skills and advance career
Proficiency in Microsoft Office products
Proficiency in Adobe PDF program
Proficiency in Microsoft SharePoint a plus, but not required
Experience working with a contract management system is a plus
#LI-LM1
We are proud to provide comprehensive, high quality employee programs to meet employees' needs now and in the future, including a very competitive financial package.
We encourage you to explore what we have to offer.
For immediate consideration for this position, please click on the
"Apply Now"
button.
Alliant Insurance Services, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, age, religion, gender, sexual orientation, gender identity, national origin, disability, protected veteran status or any other protected status.
If you are applying for a job and need a reasonable accommodation for any part of the employment process, please call our Career Center at
1-877-901-9473 and let us know the nature of your request and contact information.
For more information on Alliant Insurance Service's benefits, click
here .
Other details
Pay TypeHourly
Min Hiring Rate$45,000.00
Max Hiring Rate$58,000.00
Apply Now
San Diego, CA, USA
Share this job:
#J-18808-Ljbffr