The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc.
Program Coordinator
The Henry M. Jackson Foundation for the Advancement of Military Medicine, Inc., Bethesda, Maryland, us, 20811
Overview
Join the HJF Team!HJF is seeking a
Program Coordinator
to provide administrative project oversight of a narrower scope under the direction of a supervisor. Coordinates budget and accounting, space management, personnel management, overall management, contracts, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.This position will be in support of HJF's Uniformed Services University of the Health Sciences (USU) Operations Team and perform a wide range of administrative and clerical duties to include coordination of budgets and accounting, space management, personnel management, overall management, contracts, and purchasing.Responsibilities
Prepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholders.Communicates and coordinates with USU Directors and leaders in specialized group meetings (HUBS) that are formed under the direction from the Dean of School of Medicine (SoM).Coordinates the development of the Centers 5-year reviews and the Centers/Departments annual progress reviews that entails coordinating communication with internal and external customers, scheduling top level meetings, and note taking.Coordinates with the Communications Department in developing reports to include an annual report and promotional material as needed.Communicates with internal staff and external customers.Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress.Administrative duties can include managing multiple HJF sites' directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projects.Serves as the Onboarding POC for USU Centers Operations team to ensure new hires receive a warm welcome and experience a smooth onboarding process in their new roles.May include budgetary responsibility to include plan/forecast.May perform other duties and responsibilities as assigned or directed by the supervisor.Qualifications
Education and ExperienceBachelor's Degree requiredMinimum of 0 - 2 years' experience requiredRequired Knowledge, Skills and AbilitiesKnowledge of organizational objectives, the federal budget process, and office automation.Ability to work independently and exercise sound judgement when solving problems.Coordinate many complex systems and programs simultaneously.Knowledge of Microsoft Office tools (i.e., basic functions, graphs, formats, etc.)Intermediate Microsoft Excel skills (i.e., Pivot tables, VLOOKUP, COUNTIF, SUMIF)Knowledge of project management principles.Ability to communicate effectively across multiple levels.Basic understanding of military rank structure a plus.Ability to obtain/maintain a CAC/Public Trust clearance.Physical CapabilitiesLifting: Requires lifting materials up to 10 lbs.Work EnvironmentThis position will take place primarily in an office setting.Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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Join the HJF Team!HJF is seeking a
Program Coordinator
to provide administrative project oversight of a narrower scope under the direction of a supervisor. Coordinates budget and accounting, space management, personnel management, overall management, contracts, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.This position will be in support of HJF's Uniformed Services University of the Health Sciences (USU) Operations Team and perform a wide range of administrative and clerical duties to include coordination of budgets and accounting, space management, personnel management, overall management, contracts, and purchasing.Responsibilities
Prepares meeting agendas, takes meeting minutes, and follows-up on action items with key stakeholders.Communicates and coordinates with USU Directors and leaders in specialized group meetings (HUBS) that are formed under the direction from the Dean of School of Medicine (SoM).Coordinates the development of the Centers 5-year reviews and the Centers/Departments annual progress reviews that entails coordinating communication with internal and external customers, scheduling top level meetings, and note taking.Coordinates with the Communications Department in developing reports to include an annual report and promotional material as needed.Communicates with internal staff and external customers.Provides administrative support under the direction of a supervisor such as hiring, travel, purchasing, and tracking progress.Administrative duties can include managing multiple HJF sites' directories, developing and tracking surveys for internal staff and USU leadership, and creating Standard Operating Procedures (SOP) or guidelines for various projects.Serves as the Onboarding POC for USU Centers Operations team to ensure new hires receive a warm welcome and experience a smooth onboarding process in their new roles.May include budgetary responsibility to include plan/forecast.May perform other duties and responsibilities as assigned or directed by the supervisor.Qualifications
Education and ExperienceBachelor's Degree requiredMinimum of 0 - 2 years' experience requiredRequired Knowledge, Skills and AbilitiesKnowledge of organizational objectives, the federal budget process, and office automation.Ability to work independently and exercise sound judgement when solving problems.Coordinate many complex systems and programs simultaneously.Knowledge of Microsoft Office tools (i.e., basic functions, graphs, formats, etc.)Intermediate Microsoft Excel skills (i.e., Pivot tables, VLOOKUP, COUNTIF, SUMIF)Knowledge of project management principles.Ability to communicate effectively across multiple levels.Basic understanding of military rank structure a plus.Ability to obtain/maintain a CAC/Public Trust clearance.Physical CapabilitiesLifting: Requires lifting materials up to 10 lbs.Work EnvironmentThis position will take place primarily in an office setting.Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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