Program Coordinator

Department:

MED-PathologySalary/Grade:

EXS/5Job Summary:

Provides project management for communications initiatives (e.g., digital publication and social media) generated by the Department of Pathology. Also provides on-site planning and coordination for departmental events and internal conferences and serves as the primary departmental events coordinator. Serves as the primary internal communications editor, website maintenance, determining content strategy for email, newsletters, and announcements to support brand position, and providing day-to-day oversight of administration and operational functions.Specific Responsibilities:Administration:Manages day-to-day operations.Ensures that program/project mission, values, guidelines, policies, and procedures are implemented and maintained.Manages design and development of program databases; compiles and analyzes data; prepares reports.Reviews processes and recommends changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.Manages Chair's and Departmental calendar.Acts as liaison to IT to ensure technology systems are properly installed and maintained.Budgets & Financial:Participates in budget preparation.Communication, Outreach & Recruitment:Develops coordinated, consistent marketing and brand messages.Incorporates social media and networking into program/project aspects as appropriate.Creates and nurtures relationships with organizations to develop a network of enthusiastic organizations engaged via active participation in the success of program/project.Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.Events:Coordinates programming, educational, student, alumni workshops, meetings, etc., including speakers and agendas.Develops plans and arranges meetings, workshops, events, etc., designed to exchange information, promote research objectives, and to build internal and external relationships within NU.Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments, and technology are arranged and completed in an appropriate and timely manner.Organizes three yearly endowed lectures.Program Development:Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc., based on goals/objectives.Manages speaker selection, communication, and topic development.Regulatory Compliance:Ensures compliance with all necessary organizations.Prepares documentation as required.Prepares CME applications.Performs quarterly reporting for weekly research conference and endowed lectureships.Coordination:Manages supervisor's and/or department calendar.Manages complex scheduling arrangements involving multiple parties and conferences, international travel, etc.Sets up and cancels meetings based on knowledge of subject and attendees.Coordinates large scale and/or complex events.Ensures that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc., have been completed.Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.1 year program/project administration or other relevant experience.Minimum Competencies:Strong verbal and written communication skills, extensive knowledge of Microsoft Office.Target Hiring Range:

The target hiring range for this position will be between $51,346 - $64,473 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.Benefits:

At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts, and more! Visit us at

https://www.northwestern.edu/hr/benefits/index.html

to learn more.Work-Life and Wellness:

Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at

https://www.northwestern.edu/hr/benefits/work-life/index.html

to learn more.Professional Growth & Development:

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at

https://www.northwestern.edu/hr/learning/index.html

to learn more.Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami, and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on

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