Syracuse University
Administrative Specialist
Syracuse University, Washington, District of Columbia, us, 20022
Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.Staff Level:
S4FLSA Status:
Non-exemptHours:
Standard University business hours8:30am – 5:00pm (academic year)8:00am – 4:30pm (summer)Hours may vary based on operational needs.Job Type:
Full-timeCampus:
Washington, DCThis is an in-person position located in the new office of the Institute for Democracy, Journalism & Citizenship at 1333 New Hampshire Ave NW, 9th floor, Washington, DC 20036.Education and Experience
High level administrative assistance skills in a professional environmentSkills and Knowledge
3-5 years experience in support of executive level directors or deans, preferably in an educational environment.Experience interacting in the arena of educational institutes, think tanks, or other similar organizations in Washington, D.C. is also preferred.Responsibilities
Administrative Assistance to the Director of the Institute for Democracy, Journalism & Citizenship (IJDC)Primary gatekeeper for the Director including all calendar, meeting, speaking, committee, and event requests. High level of professionalism and tact required.Office AdministrationPrimary IDJC staff presence on-site each day; requires ability to analyze and research solutions for a wide variety of issues encountered on a daily basis.Monitors, prioritizes, responds and redirects (as appropriate) communication to the Institute, including email, telephone calls, walk ins, mail and other correspondence.Some administrative assistance to additional IDJC faculty/staff and visiting fellows or professors, as directed.EventsAssist with execution and planning of events and activities sponsored by the IDJC or with IDJC in coordination with the Newhouse and Maxwell Schools, or other university partners.Travel & Finance ProcessesResearch and execute all planning for travel for the Director, as well as for all guests, speakers, and sponsored guests of the office.Oversee all financial processes required for reconciling purchases, reimbursements, travel expenses, etc. incurred by the Director or the Newhouse Academic Program in D.C.Newhouse Academic Program in D.C.Assists with all supporting the activities of the Newhouse School’s academic program in Washington, D.C., including administrative support for the Professor serving as Director of Newhouse in D.C.Application Instructions
In addition to completing an online application, please attach a resume and cover letter.About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. For more information, please visit
http://www.syracuse.edu .EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law.Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs.Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview.
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S4FLSA Status:
Non-exemptHours:
Standard University business hours8:30am – 5:00pm (academic year)8:00am – 4:30pm (summer)Hours may vary based on operational needs.Job Type:
Full-timeCampus:
Washington, DCThis is an in-person position located in the new office of the Institute for Democracy, Journalism & Citizenship at 1333 New Hampshire Ave NW, 9th floor, Washington, DC 20036.Education and Experience
High level administrative assistance skills in a professional environmentSkills and Knowledge
3-5 years experience in support of executive level directors or deans, preferably in an educational environment.Experience interacting in the arena of educational institutes, think tanks, or other similar organizations in Washington, D.C. is also preferred.Responsibilities
Administrative Assistance to the Director of the Institute for Democracy, Journalism & Citizenship (IJDC)Primary gatekeeper for the Director including all calendar, meeting, speaking, committee, and event requests. High level of professionalism and tact required.Office AdministrationPrimary IDJC staff presence on-site each day; requires ability to analyze and research solutions for a wide variety of issues encountered on a daily basis.Monitors, prioritizes, responds and redirects (as appropriate) communication to the Institute, including email, telephone calls, walk ins, mail and other correspondence.Some administrative assistance to additional IDJC faculty/staff and visiting fellows or professors, as directed.EventsAssist with execution and planning of events and activities sponsored by the IDJC or with IDJC in coordination with the Newhouse and Maxwell Schools, or other university partners.Travel & Finance ProcessesResearch and execute all planning for travel for the Director, as well as for all guests, speakers, and sponsored guests of the office.Oversee all financial processes required for reconciling purchases, reimbursements, travel expenses, etc. incurred by the Director or the Newhouse Academic Program in D.C.Newhouse Academic Program in D.C.Assists with all supporting the activities of the Newhouse School’s academic program in Washington, D.C., including administrative support for the Professor serving as Director of Newhouse in D.C.Application Instructions
In addition to completing an online application, please attach a resume and cover letter.About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. For more information, please visit
http://www.syracuse.edu .EEO Statement
Syracuse University is an equal-opportunity, affirmative-action institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law.Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs.Commitment to a Diverse and Inclusive Campus Community
Syracuse University maintains an inclusive learning environment in which students, faculty, administrators, staff, curriculum, social activities, governance, and all other aspects of campus life reflect a diverse, multi-cultural, and international worldview.
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