Ampcus Inc
Executive Assistant
Ampcus Inc, Reston, Virginia, United States, 22090
JOB DESCRIPTION:Essential Functions/Responsibilities:Calendar management (50%):
Manage all aspects of the CEO’s calendar, anticipating scheduling conflicts and working quickly to resolve issues in a swift and efficient manner. Possess full command of the CEO’s calendars, including meeting locations, travel, and participants.Rapidly become familiar with CEO’s scheduling preferences and patterns and consistently apply when setting meetings.Work with a tight-knit team of EAs from across the organization to coordinate complex calendars.Prepare a daily list of any calendar-related matters for review by the CEO, focusing on managing details while ensuring accuracy of all information.
Daily support, travel and expense coordination (20%):
Provide wide-ranging administrative and operational support to the CEO, including meal support while on-site, all travel arrangements, expense reporting, and meeting logistics. Support on travel and expenses for Deputy Chief of Staff.Arrange and ensure reliability of all transportation/travel/hotel. Maintain hyper-vigilance on travel logistics before and during any travel.
Personal support (10%):
Provide focused personal support to the CEO to drive efficiency and save time, including coordinating some personal/family travel and supporting events within the CEO’s home.
IT support (10%):
Be responsible for the first layer of daily tech operations for the CEO, ensuring devices are running smoothly and virtual meetings are set up prior to start time.Maintain and lead the relationship with the Client's IT department for any A/V and technology needs for the CEO.
Miscellaneous (10%):
Manage/assist with special projects and tasks as assigned, including mailings, event support (e.g., planning, coordinating details, or joining in-person), research, and ordering and stocking supplies.Maintain confidentiality when dealing with sensitive information.Maintain strong, reliable working relationships across the organization on behalf of the Office of the CEO, including with senior management and staff.
MINIMUM QUALIFICATIONSEducation/Experience:High school diploma or equivalent, and minimum five years related experience required, BA preferred.Related Skills & Other Requirements:MS Office Suite (Word, Outlook, PowerPoint, Excel).
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Manage all aspects of the CEO’s calendar, anticipating scheduling conflicts and working quickly to resolve issues in a swift and efficient manner. Possess full command of the CEO’s calendars, including meeting locations, travel, and participants.Rapidly become familiar with CEO’s scheduling preferences and patterns and consistently apply when setting meetings.Work with a tight-knit team of EAs from across the organization to coordinate complex calendars.Prepare a daily list of any calendar-related matters for review by the CEO, focusing on managing details while ensuring accuracy of all information.
Daily support, travel and expense coordination (20%):
Provide wide-ranging administrative and operational support to the CEO, including meal support while on-site, all travel arrangements, expense reporting, and meeting logistics. Support on travel and expenses for Deputy Chief of Staff.Arrange and ensure reliability of all transportation/travel/hotel. Maintain hyper-vigilance on travel logistics before and during any travel.
Personal support (10%):
Provide focused personal support to the CEO to drive efficiency and save time, including coordinating some personal/family travel and supporting events within the CEO’s home.
IT support (10%):
Be responsible for the first layer of daily tech operations for the CEO, ensuring devices are running smoothly and virtual meetings are set up prior to start time.Maintain and lead the relationship with the Client's IT department for any A/V and technology needs for the CEO.
Miscellaneous (10%):
Manage/assist with special projects and tasks as assigned, including mailings, event support (e.g., planning, coordinating details, or joining in-person), research, and ordering and stocking supplies.Maintain confidentiality when dealing with sensitive information.Maintain strong, reliable working relationships across the organization on behalf of the Office of the CEO, including with senior management and staff.
MINIMUM QUALIFICATIONSEducation/Experience:High school diploma or equivalent, and minimum five years related experience required, BA preferred.Related Skills & Other Requirements:MS Office Suite (Word, Outlook, PowerPoint, Excel).
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