Vedder Price
Legal Secretary - Corporate & Litigation
Vedder Price, Miami, Florida, us, 33222
Vedder Price's Miami office is looking for a Legal Secretary. The Legal Secretary provides support to attorneys and paralegals, resulting in a high level of client service; document processing and editing; preparing financial transaction documents; managing extensive domestic and international travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and email; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, and e-mails; maintaining and updating client files and other tasks. This position works to provide consistent quality service by using innovative technical skills and creative soft skills.
As a Legal Secretary, your duties will include but not be limited to:Prepare and revise, format and finalize a wide variety of legal documentsAssist attorneys with new client applications, conflict checks and audit lettersAccurately enter attorney time into timekeeping system to meet weekly deadlinesWork closely with Accounting Department staff to prepare client billings and receivablesProficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)Answer, screen and place phone calls to clients and other business associates and respond to client inquiriesOpen, review and route mail as directedProvide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needsProvide assistance to Shareholders to prepare for all internal/external meetingsEstablish and maintain paper and electronic client and administrative files in compliance with current Firm policiesInteract on a daily basis with departments within the Firm to facilitate highest possible legal supportPrepare and submit expense reportsManage attorney calendars and schedule client meetings
Skills & Competencies:Able to prioritize tasks in a high-pressure environmentStrong organizational skills combined with the ability to work independently on several projects at one timePersonable, professional, detailed-oriented and a problem solverKnowledge of legal terminologyExcellent written and verbal communication skillsAbility to deal courteously and effectively with othersAbility to read, interpret and follow instructionsAbility to work core business hours with flexibility for overtime, as requiredAdvanced knowledge in formatting briefs, pleadings and other litigation documentsKnowledge of e-filings and Federal Court procedures
Qualifications & Required Experience:Associate's degree preferredMinimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferredPosition also requires the ability to work under pressure to meet strict deadlinesExperience with managing monthly client billings preferred
Computer Skills:To perform this job successfully, an individual must be proficient in the following software:Proficient in WordAdobePowerPointExcel
Equal Employment OpportunityVedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.
Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.
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As a Legal Secretary, your duties will include but not be limited to:Prepare and revise, format and finalize a wide variety of legal documentsAssist attorneys with new client applications, conflict checks and audit lettersAccurately enter attorney time into timekeeping system to meet weekly deadlinesWork closely with Accounting Department staff to prepare client billings and receivablesProficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts and the like)Answer, screen and place phone calls to clients and other business associates and respond to client inquiriesOpen, review and route mail as directedProvide assistance to other Legal Secretaries within Firm whenever necessary to meet Firm and client needsProvide assistance to Shareholders to prepare for all internal/external meetingsEstablish and maintain paper and electronic client and administrative files in compliance with current Firm policiesInteract on a daily basis with departments within the Firm to facilitate highest possible legal supportPrepare and submit expense reportsManage attorney calendars and schedule client meetings
Skills & Competencies:Able to prioritize tasks in a high-pressure environmentStrong organizational skills combined with the ability to work independently on several projects at one timePersonable, professional, detailed-oriented and a problem solverKnowledge of legal terminologyExcellent written and verbal communication skillsAbility to deal courteously and effectively with othersAbility to read, interpret and follow instructionsAbility to work core business hours with flexibility for overtime, as requiredAdvanced knowledge in formatting briefs, pleadings and other litigation documentsKnowledge of e-filings and Federal Court procedures
Qualifications & Required Experience:Associate's degree preferredMinimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferredPosition also requires the ability to work under pressure to meet strict deadlinesExperience with managing monthly client billings preferred
Computer Skills:To perform this job successfully, an individual must be proficient in the following software:Proficient in WordAdobePowerPointExcel
Equal Employment OpportunityVedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify.
Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.
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