The Windfall
Office Assistant-Private Equity-Hybrid
The Windfall, San Francisco, California, United States, 94199
The Windfall is partnering with a Private Equity firm that is seeking to hire an Office Assistant to run their San Francisco Office on a trial to hire basis. This role will also be providing Executive Assistance support. The firm offers a unique opportunity to work in a professional, supportive, challenging business environment. The Office Assistant is the company’s face to their business partners and is an essential representative of the firm’s corporate culture. This is working under the guidance of the New York Office Manager. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime when needed.Responsibilities
Welcome and assist with external guests (serve beverages when/if necessary)
Assist with the coordination of meetings
Maintenance of the office space
Manage the conference rooms and keep the whiteboards clean
Track and order office supplies
Manage the incoming and outgoing mail and couriers
Ordering and handling of office-wide meals and pantry needs
Ensure TVs and Video Conferencing Equipment are working
Maintain cleanliness and tidiness of the reception/lobby area
Responsible for keeping the pantry area clean
Monitor dishwasher and coffee machines
Manage local vendors
Assist with any other miscellaneous administrative tasks such as expenses, organizing of conference calls, calendar management
Organize events for SF office
Help with travel bookings as needed - including flights, hotels, rental cars, and transfers
Expense reporting
Help with calendar management
Book and coordinate internal and external meetings
Handling of confidential information and materials
Requirements
Relevant work experience with similar responsibilities is a plus
Experience with Google Suite (Gmail, Docs, Sheets, Slides), Microsoft Office (PowerPoint, Excel, Word)
Knowledge of Dropbox, Slack, Salesforce, Zoom, not necessary, but a plus
Ability to work quickly in a fast-paced environment
Able to adjust to sudden change
Ability to work across time zones
Outgoing personality and strong communication skills
Proactive and competent nature reflected in drive and self-initiative
Service-minded with a ”can do” attitude
Flexible style and the ability to seek solutions both independently and as part of a team
Focus on quality and with attention to details
Quick thinking and fast-paced
Organized
Team-minded approach to tasks and projects
PACKAGE$90,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily
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Welcome and assist with external guests (serve beverages when/if necessary)
Assist with the coordination of meetings
Maintenance of the office space
Manage the conference rooms and keep the whiteboards clean
Track and order office supplies
Manage the incoming and outgoing mail and couriers
Ordering and handling of office-wide meals and pantry needs
Ensure TVs and Video Conferencing Equipment are working
Maintain cleanliness and tidiness of the reception/lobby area
Responsible for keeping the pantry area clean
Monitor dishwasher and coffee machines
Manage local vendors
Assist with any other miscellaneous administrative tasks such as expenses, organizing of conference calls, calendar management
Organize events for SF office
Help with travel bookings as needed - including flights, hotels, rental cars, and transfers
Expense reporting
Help with calendar management
Book and coordinate internal and external meetings
Handling of confidential information and materials
Requirements
Relevant work experience with similar responsibilities is a plus
Experience with Google Suite (Gmail, Docs, Sheets, Slides), Microsoft Office (PowerPoint, Excel, Word)
Knowledge of Dropbox, Slack, Salesforce, Zoom, not necessary, but a plus
Ability to work quickly in a fast-paced environment
Able to adjust to sudden change
Ability to work across time zones
Outgoing personality and strong communication skills
Proactive and competent nature reflected in drive and self-initiative
Service-minded with a ”can do” attitude
Flexible style and the ability to seek solutions both independently and as part of a team
Focus on quality and with attention to details
Quick thinking and fast-paced
Organized
Team-minded approach to tasks and projects
PACKAGE$90,000 Base Salary
Discretionary Bonus Based on Individual & Firm Performance
100% Covered Benefits
4% 401k Match
iPhone & Laptop
Commuter Benefits
Breakfast, Lunch & Snacks Provided Daily
#ZR
#J-18808-Ljbffr