State of Utah
Office Specialist II
State of Utah, Salt Lake City, Utah, United States, 84193
Salary:
$15.10 - $20.50 Hourly
Location :
Salt Lake County, UT
Job Type:
Full Time
Job Number:
42540
Agency:
400 Utah State Board of Education
Opening Date:
09/03/2024
Closing Date:
9/17/2024 11:59 PM Mountain
FLSA:
Non-Exempt
Recruiter:
Selena Johansen; selenaijohansen@utah.gov
# of Openings:
1
Location:
Utah State Board of Education 250 East 500 SouthSalt Lake City, Utah
Background Check:
You must successfully pass a criminal history check.
Schedule Code:
AE: Employees of the State Board of Edu. This is a career service exempt at will position.
Benefits:
This position is eligible for a full benefits package. See benefits tab below for details.
Driver License Requirements:
Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules
EEO Statement:
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description
Are you looking for a new challenge in a team oriented office environment? Do you have exceptional office support skills and experience? If so, the Utah State Board of Education is looking for a hardworking, organized individual to fill an
Office Specialist II
position within the Licensing section of Teaching and Learning. As an Office Specialist II at USBE, you will provide office support for staff and educational programs that directly impact the students of this great state.
Principal DutiesAs an Office Specialist II at USBE, you may perform some or all of the following duties:Provide assistance and general licensing information for on-site visitors, phone and email contactsAssist with websites and application system navigation.Provide administrative support to specialists, coordinators and other staff.Process background checks and administer fingerprint scanning.Maintain files and databases and process electronic applications.Prepare and/or process documents.Write or draft correspondence, reports, documents and/or other written materials.Perform general accounting duties.Maintain calendars, plan and assist with events, conferences, etc.Other duties as assigned.Ideal CandidateThe ideal candidate for an Office Specialist has:
An energetic personality.The ability and willingness to adapt to new technologies and takes initiative.Exceptional office support skills.Skills using various computer applications and databases.Experience providing administrative support to staff.The ability to work well with a variety of stakeholders.Why You Should Join Our TeamAs an Office Specialist with the USBE you will be part of an agency team that works every day to make a difference for the children of Utah. Additionally, you will receive an excellent compensation package which includes generous paid time off, top notch retirement plan options, and a variety of medical insurance plans. This allows you to stay healthy, secure your financial future, and spend more time doing the things you love.
Once the staff member reaches a level of job knowledge and efficiency, management may approve this position to work remotely up to 3 days per week.
The AgencyThe foundation of the Utah public education system is to provide an opportunity for educational excellence for each Utah student. Click
here
for more information about the Utah State Board of Education.Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.DHRM rules regarding promotions and transfers apply to current state of Utah employees.
Benefits:The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice:(right click + open link in new tab)(clic derecho + abrir en una pestaña nueva?)
01
Are you a current employee of the Utah State Board of Education?
YesNo
02
Please select the highest level of education or degree that you have completed.
High School diploma or GEDAssociate's degreeBachelor's degreeMaster's degree or higherNone of the above
03
From the options below, select the number of years of experience you have providing general office support.
NoneUp to 1 year1 year to up to 3 years3 years to up to 5 years5 years or more
04
In the space below, describe your experience providing general office support to staff.
05
From the options below, please rate your experience working with sensitive personal data.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
06
Please select from the list below the areas in which you have one or more years of experience performing as office support functions.
FilingAnswering multi-line phonesTyping correspondenceTaking meeting minutesMaintaining calendarsTracking expensesReceptionist dutiesSetting appointmentsArranging meetings/conferencesArranging travelOther office duties not listed hereNone of the above
07
From the list below, select the computer applications with which you have at least one year of professional experience and are proficient in using.
MS WordMS ExcelEmailCalendaring systemsWeb-based data entry systemsGoogle AppsQualtricsSMApplyNone of the above
08
From the options below, please rate your experience using Microsoft Outlook.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
09
From the options below, please rate your experience using Microsoft Word.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
10
From the options below, select your level of experience using Microsoft Excel.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
11
From the options below, select your level of experience using Google apps (Google docs, drive, sheets, etc.)
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
12
Do you have any relatives currently working for the Utah State Board of Education?
YesNo
13
If yes, please list their name(s) and relationship to you. If no, list N/A.
14
Please indicate how you heard about this specific job posting.
State JobsAn External Job Posting Site (Indeed, LinkedIn, etc.)Social Media (Facebook, Twitter, etc.)Advertisement (Newspaper, Internet, Radio, etc.)Professional NetworkUniversity Network (Career Center)Referred by a Friend or ColleagueContacted by a RecruiterCareer FairInternal communication from a State Agency that employs me - State employees onlyOther
Required Question
$15.10 - $20.50 Hourly
Location :
Salt Lake County, UT
Job Type:
Full Time
Job Number:
42540
Agency:
400 Utah State Board of Education
Opening Date:
09/03/2024
Closing Date:
9/17/2024 11:59 PM Mountain
FLSA:
Non-Exempt
Recruiter:
Selena Johansen; selenaijohansen@utah.gov
# of Openings:
1
Location:
Utah State Board of Education 250 East 500 SouthSalt Lake City, Utah
Background Check:
You must successfully pass a criminal history check.
Schedule Code:
AE: Employees of the State Board of Edu. This is a career service exempt at will position.
Benefits:
This position is eligible for a full benefits package. See benefits tab below for details.
Driver License Requirements:
Employees hired for this recruitment will be subject to the Driver Eligibility standards found at the following link: https://adminrules.utah.gov/public/search/driver%20eligibility/Current%20Rules
EEO Statement:
The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, dial 711 or TTY: 800-346-4128.
Job Description
Are you looking for a new challenge in a team oriented office environment? Do you have exceptional office support skills and experience? If so, the Utah State Board of Education is looking for a hardworking, organized individual to fill an
Office Specialist II
position within the Licensing section of Teaching and Learning. As an Office Specialist II at USBE, you will provide office support for staff and educational programs that directly impact the students of this great state.
Principal DutiesAs an Office Specialist II at USBE, you may perform some or all of the following duties:Provide assistance and general licensing information for on-site visitors, phone and email contactsAssist with websites and application system navigation.Provide administrative support to specialists, coordinators and other staff.Process background checks and administer fingerprint scanning.Maintain files and databases and process electronic applications.Prepare and/or process documents.Write or draft correspondence, reports, documents and/or other written materials.Perform general accounting duties.Maintain calendars, plan and assist with events, conferences, etc.Other duties as assigned.Ideal CandidateThe ideal candidate for an Office Specialist has:
An energetic personality.The ability and willingness to adapt to new technologies and takes initiative.Exceptional office support skills.Skills using various computer applications and databases.Experience providing administrative support to staff.The ability to work well with a variety of stakeholders.Why You Should Join Our TeamAs an Office Specialist with the USBE you will be part of an agency team that works every day to make a difference for the children of Utah. Additionally, you will receive an excellent compensation package which includes generous paid time off, top notch retirement plan options, and a variety of medical insurance plans. This allows you to stay healthy, secure your financial future, and spend more time doing the things you love.
Once the staff member reaches a level of job knowledge and efficiency, management may approve this position to work remotely up to 3 days per week.
The AgencyThe foundation of the Utah public education system is to provide an opportunity for educational excellence for each Utah student. Click
here
for more information about the Utah State Board of Education.Supplemental Information
Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.DHRM rules regarding promotions and transfers apply to current state of Utah employees.
Benefits:The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click
FMLA General Notice:(right click + open link in new tab)(clic derecho + abrir en una pestaña nueva?)
01
Are you a current employee of the Utah State Board of Education?
YesNo
02
Please select the highest level of education or degree that you have completed.
High School diploma or GEDAssociate's degreeBachelor's degreeMaster's degree or higherNone of the above
03
From the options below, select the number of years of experience you have providing general office support.
NoneUp to 1 year1 year to up to 3 years3 years to up to 5 years5 years or more
04
In the space below, describe your experience providing general office support to staff.
05
From the options below, please rate your experience working with sensitive personal data.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
06
Please select from the list below the areas in which you have one or more years of experience performing as office support functions.
FilingAnswering multi-line phonesTyping correspondenceTaking meeting minutesMaintaining calendarsTracking expensesReceptionist dutiesSetting appointmentsArranging meetings/conferencesArranging travelOther office duties not listed hereNone of the above
07
From the list below, select the computer applications with which you have at least one year of professional experience and are proficient in using.
MS WordMS ExcelEmailCalendaring systemsWeb-based data entry systemsGoogle AppsQualtricsSMApplyNone of the above
08
From the options below, please rate your experience using Microsoft Outlook.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
09
From the options below, please rate your experience using Microsoft Word.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
10
From the options below, select your level of experience using Microsoft Excel.
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
11
From the options below, select your level of experience using Google apps (Google docs, drive, sheets, etc.)
No experienceBeginner, I have very limited experience and will need training and support to be effective.Intermediate, I have some experience and will be effective with limited training and support.Advanced, I have extensive experience and will not need training.
12
Do you have any relatives currently working for the Utah State Board of Education?
YesNo
13
If yes, please list their name(s) and relationship to you. If no, list N/A.
14
Please indicate how you heard about this specific job posting.
State JobsAn External Job Posting Site (Indeed, LinkedIn, etc.)Social Media (Facebook, Twitter, etc.)Advertisement (Newspaper, Internet, Radio, etc.)Professional NetworkUniversity Network (Career Center)Referred by a Friend or ColleagueContacted by a RecruiterCareer FairInternal communication from a State Agency that employs me - State employees onlyOther
Required Question