University of Chicago (UC)
Grants and Contracts Specialist, Post-Award
University of Chicago (UC), Chicago, Illinois, United States, 60290
Location: Chicago, ILJob Description:Serves as a primary account administrator for account owners.
Prepares detailed expense budgets based on awarded funds from the agency.
Allocates, authorizes, monitors, and controls expenses.
Maintains accounts including oversight, reconciliation, and error correction.
Performs financial forecasting.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Prepares summaries of grants and effort allocations for Principal Investigators.
Meets regularly with Principal Investigators regarding grant portfolio, expense allocation, and responds to Principal Investigators' questions.
Coordinates with other departments/units/divisions regarding multi-investigator grants.
Communicates status of faculty accounts to department administration and other appropriate parties on a regular basis.
Serves as department contact for annual audits and agency site visits.
Interacts with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Performs other related work as needed.
Preferred QualificationsEducation:Bachelor's degree or higher in accounting, business administration, or science, strongly preferred.
Experience:Administrative, accounting, or grant and contract administration experience.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Knowledge of Microsoft Office, financial computing, and database software applications.
Preferred CompetenciesComputer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Attention to detail.
Flexible and adaptable work style.
Strong organizational skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Working ConditionsAbility to sit for 2 to 4 hours.
This position is eligible for a flexible work arrangement.
Application DocumentsResume (required)
Cover Letter (required)
List of three references (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr
Prepares detailed expense budgets based on awarded funds from the agency.
Allocates, authorizes, monitors, and controls expenses.
Maintains accounts including oversight, reconciliation, and error correction.
Performs financial forecasting.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Prepares summaries of grants and effort allocations for Principal Investigators.
Meets regularly with Principal Investigators regarding grant portfolio, expense allocation, and responds to Principal Investigators' questions.
Coordinates with other departments/units/divisions regarding multi-investigator grants.
Communicates status of faculty accounts to department administration and other appropriate parties on a regular basis.
Serves as department contact for annual audits and agency site visits.
Interacts with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Performs other related work as needed.
Preferred QualificationsEducation:Bachelor's degree or higher in accounting, business administration, or science, strongly preferred.
Experience:Administrative, accounting, or grant and contract administration experience.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Knowledge of Microsoft Office, financial computing, and database software applications.
Preferred CompetenciesComputer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Attention to detail.
Flexible and adaptable work style.
Strong organizational skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Working ConditionsAbility to sit for 2 to 4 hours.
This position is eligible for a flexible work arrangement.
Application DocumentsResume (required)
Cover Letter (required)
List of three references (required)
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.Staff job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr