The University of Chicago
Grants and Contracts Specialist, Post-Award
The University of Chicago, Chicago, Illinois, United States, 60290
Department
BSD ADM - Research Administration
About the Department
The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.
Job Summary
The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.ResponsibilitiesServes as a primary account administrator for account owners.
Prepares detail expense budgets based on awarded funds from the agency.
Allocates, authorizes, monitors, and controls expenses.
Maintains accounts including oversight, reconciliation, and error correction.
Performs financial forecasting.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Prepares summaries of grants and effort allocations for Principal Investigators.
Meets regularly with Principal Investigators regarding grant portfolio, expense allocation, and responds to Principal Investigators' questions.
Coordinates with other departments/units/division regarding multi-investigator grants.
Communicates status of faculty accounts to department administration and other appropriate parties on a regular basis.
Serves as department contact for annual audits and agency site visits.
Interacts with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.---Certifications:---Preferred QualificationsEducation:Bachelor's degree or higher in accounting, business administration, or science, strongly preferred.
Experience:Administrative, accounting, or grant and contract administration experience.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Knowledge of Microsoft Office, financial computing, and database software applications.
Preferred CompetenciesComputer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Attention to detail.
Flexible and adaptable work style.
Strong organizational skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Working ConditionsAbility to sit for 2 to 4 hours.
This position is eligible for a flexible work arrangement.
Application DocumentsResume (required)
Cover Letter (required)
List of three references (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled
Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr
BSD ADM - Research Administration
About the Department
The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.
Job Summary
The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.ResponsibilitiesServes as a primary account administrator for account owners.
Prepares detail expense budgets based on awarded funds from the agency.
Allocates, authorizes, monitors, and controls expenses.
Maintains accounts including oversight, reconciliation, and error correction.
Performs financial forecasting.
Proposes solutions to discovered problems and fixes according to proper policy and procedure.
Develops a working knowledge of University policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
Prepares summaries of grants and effort allocations for Principal Investigators.
Meets regularly with Principal Investigators regarding grant portfolio, expense allocation, and responds to Principal Investigators' questions.
Coordinates with other departments/units/division regarding multi-investigator grants.
Communicates status of faculty accounts to department administration and other appropriate parties on a regular basis.
Serves as department contact for annual audits and agency site visits.
Interacts with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.---Certifications:---Preferred QualificationsEducation:Bachelor's degree or higher in accounting, business administration, or science, strongly preferred.
Experience:Administrative, accounting, or grant and contract administration experience.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Knowledge of Microsoft Office, financial computing, and database software applications.
Preferred CompetenciesComputer skills including word processing, database management, and spreadsheet skills.
Knowledge of federal and non-federal grant and contract policies.
Excellent oral and written communication skills.
Attention to detail.
Flexible and adaptable work style.
Strong organizational skills.
Ability to research issues and propose solutions.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion, and tact.
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
Ability to interact with others using tact and diplomacy.
Knowledge of research methods and funding sources.
Working ConditionsAbility to sit for 2 to 4 hours.
This position is eligible for a flexible work arrangement.
Application DocumentsResume (required)
Cover Letter (required)
List of three references (required)
When applying, the document(s)
MUST
be uploaded via the
My Experience
page, in the section titled
Application Documents
of the application.
Job Family
Financial Management
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled
Weekly Hours
40
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an
Affirmative Action/Equal Opportunity/Disabled/Veterans
and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the
University's Notice of Nondiscrimination.Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via
Applicant Inquiry Form.We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:
http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
#J-18808-Ljbffr