University of California San Francisco
Meeting & Event Coordinator
University of California San Francisco, San Francisco, California, United States, 94199
The approximate duration for this temporary role is 6 months.
UCSF is looking for a highly organized, diplomatic, responsive, and customer-focused Meeting & Event Coordinator for a temporary assignment lasting 5 months.
The purpose of this position is to lead event coordination efforts and provide general administrative support for the Office of Community & Government Relations and their departmental units located at UCSF's Mission Bay campus. The position reports to the Acting Associate Director of Community Relations, and is a member of a shared services central operations team.
Duties include, but are not limited to, the following:Coordinating events in San Francisco and in the East Bay, including events in support of Chancellor priorities (which may include participation by senior staff up to and including the Chancellor).Participating in major UCSF and UCSF-sponsored events, including community meetings and events on and off campus, Mission Bay campus events, tours for local, state and federal elected officials, congressional staff tours, City Hall reception for the Chancellor or other UCSF senior leaders, and various other events.Coordinating, scheduling, and performing follow-through for various meetings that involve the campus and/or community, staffing these meetings as needed.Coordinating and scheduling internal meetings with UCSF units, serving as staff for these meetings on an as-needed basis and taking responsibility for all meeting logistics including travel, security, room reservations, catering, notification, room set-up, signage, electronic/peripheral needs, etc.Monitoring resource email accounts and responding to requests.Handling travel arrangements.Tracking budget and expenses for projects and events.Processing community requests for UCSF conference center subsidies.Processing expenses using UCSF's various financial administrative systems, including MyExpense and BearBuy.The final salary and offer components are subject to additional approvals based on UC policy.
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UCSF is looking for a highly organized, diplomatic, responsive, and customer-focused Meeting & Event Coordinator for a temporary assignment lasting 5 months.
The purpose of this position is to lead event coordination efforts and provide general administrative support for the Office of Community & Government Relations and their departmental units located at UCSF's Mission Bay campus. The position reports to the Acting Associate Director of Community Relations, and is a member of a shared services central operations team.
Duties include, but are not limited to, the following:Coordinating events in San Francisco and in the East Bay, including events in support of Chancellor priorities (which may include participation by senior staff up to and including the Chancellor).Participating in major UCSF and UCSF-sponsored events, including community meetings and events on and off campus, Mission Bay campus events, tours for local, state and federal elected officials, congressional staff tours, City Hall reception for the Chancellor or other UCSF senior leaders, and various other events.Coordinating, scheduling, and performing follow-through for various meetings that involve the campus and/or community, staffing these meetings as needed.Coordinating and scheduling internal meetings with UCSF units, serving as staff for these meetings on an as-needed basis and taking responsibility for all meeting logistics including travel, security, room reservations, catering, notification, room set-up, signage, electronic/peripheral needs, etc.Monitoring resource email accounts and responding to requests.Handling travel arrangements.Tracking budget and expenses for projects and events.Processing community requests for UCSF conference center subsidies.Processing expenses using UCSF's various financial administrative systems, including MyExpense and BearBuy.The final salary and offer components are subject to additional approvals based on UC policy.
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