Legal Administrative Assistant

The Legal Administrative Assistant provides high-level secretarial and administrative support to a team of legal professionals, ensuring effective office procedures and workflow. This role is essential in managing complex tasks, maintaining confidentiality, and fostering a collaborative work environment. The successful candidate will exhibit exceptional organizational and communication skills, alongside a proactive approach to managing tasks and deadlines.Responsibilities:Provide detailed and high-level secretarial and administrative support to a team of 2 or 3 Legal Administrative Assistants (LAAs).Coordinate and maintain effective office procedures and workflow; comply with Firm policies and procedures.Establish and maintain harmonious working relationships; foster teamwork and cooperation.Mentor and provide guidance to assigned LAAs, sharing knowledge and best practices.Provide coverage for other LAAs and volunteer for overflow work when needed.Schedule client meetings, reserve conference rooms, and coordinate audio-visual equipment and food needs via CovReservations.Coordinate all aspects of lawyers' travel arrangements (domestic and international), prepare itineraries, and process travel reimbursements.Maintain Outlook calendars and monitor crucial due dates for lawyers.Utilize iManage document management system for all matter-related documents.Establish and maintain records in a searchable electronic format; file hard copy data as needed.Use Records Management System for file storage and retrieval; update subscription books as required.Monitor and manage lawyers' incoming emails and phone calls; assist visitors as needed.Type, revise, and proofread correspondence, memos, legal documents, and reports.Maintain accurate records of documentation and client billing matters; prepare New Business Matter and update client/matter codes.Maintain lawyers' time in Intapp Time; proofread and submit time to Accounting.Prepare client billing as required; follow through on all billing matters.Maintain an appropriate sense of urgency and complete work assignments within deadlines.Create and maintain up-to-date lawyer preference information.Notify LAA Administration WA and Floor Coordinator about availability and planned time off.Submit timesheets and request pre-approved overtime as necessary.Participate in the Legal Administrative Assistants Certification Program.Perform other duties as assigned for the efficient functioning of the Department.This is a hybrid position with a salary between $70K to $101K depending on experience.

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