SJSU Research Foundation
Pre-Award Manager
SJSU Research Foundation, San Jose, California, United States, 95199
OUR STATEMENT
The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value.
GENERAL NATURE OF POSITION The SJSU Research Foundation Office of Sponsored Programs (OSP) partners with the SJSU Office of Research to assist faculty in the pursuit of external funding for sponsored research, service projects, and other discretionary activities. Fully committed to delivering best in class services, OSP serves as the central coordination point for all grants and contracts, and partners with principal investigators (PIs) to ensure compliance with federal, state, and institutional policies.
As a member of the OSP team, this position will work directly with faculty on the creation and development of grant proposals and in the negotiation of grant and contract awards for research, training and other projects of San José State University (SJSU). The OSP pre-award manager will supervise one or more staff members and will provide proposal development services in various aspects of the proposal preparation and submission phase, including interpretation of the sponsoring agency's guidelines, budget development, coordination of required approvals, and regulation and compliance requirements.
ESSENTIAL DUTIES & RESPONSIBILITIES
Assist faculty in developing competitive proposals. Develop complex multiyear budgets in collaboration with the awards management team that are consistent with objectives stated in proposal narrative as well as the policies of SJSU, the SJSU Research Foundation (Research Foundation), the California State University system (CSU), and sponsoring agency.
Perform all supervisory requirements including training, mentoring, hiring, and conducting performance reviews for staff.
Monitor workload of supervised staff and reassign work as needed to meet deadlines and compliance requirements.
Work with PI to submit the proposals to the sponsor agency by sponsor deadlines.
Work with OSP contract manager, subaward manager, and pre-award specialists to analyze complex contractual documents on behalf of the Research Foundation. Ensure that terms and conditions are acceptable to SJSU and the Research Foundation.
Advise faculty, the authorized signers, and university officers, as appropriate, regarding potential risks, irregularities of proposal applications, and responsibilities.
Review subcontract documents as needed to verify that they comply with the Uniform Guidance terms and conditions and other required federal regulations.
Individually meet with faculty to introduce them into the sponsored program arena, inform them on available resources and provide one-on-one, personalized service.
Cultivate and maintain positive working relationships with external sponsor agencies. Guide faculty to appropriate agency contacts to discuss proposals prior to submission, often making initial contact for the faculty. Make contacts with federal agency representatives to develop SJSU presence when visiting sponsors and conferences. Promote and facilitate cooperation among colleges and with community members such as local government, local Foundations and industry.
Work with faculty to resubmit denied proposals. Evaluate comments from sponsors and meet with faculty to address proposal weaknesses and revise proposal for resubmission.
Review federal, state, profit and non-profit announcements and other publications to remain current on funding opportunities and trends.
Make final determination on complex situations, including the interpretation and implementation of SJSURF administrative policies and procedures, negotiated agreement terms and conditions, other proposal and award documents, and policy documents for federal, state, and private agencies.
Work alongside the associate director to guarantee smooth proposal processing by coordinating effectively with other departments, including finance, HR, and post-award administration.
Regularly participate in the development of departmental policies and procedures and contribute to the reports on proposal and award activity for distribution to faculty and administrators.
Manage special projects as necessary to promote the mission and enhance the efficiency of research administration.
Perform other job-related duties as assigned.
INTERPERSONAL CONTACTS
Reports to associate director, OSP.
Develop and maintain effective working relationships with internal staff and departments, Principal Investigators, SJSU VP for Research and Innovation, AVP for Research, college deans, departmental chairs, and sponsor agencies on a regular basis.
SUPERVISORY RESPONSIBILITIES Supervision of one or more pre-award specialists. QUALIFICATIONS Education and Experience
Bachelor’s degree required.
A minimum of 3 to 4 years of work experience in research administration with increasingly progressive responsibilities is required.
Experience in electronic research administration is preferred.
Knowledge of 2-CFR-200 (OMB Uniform Guidance) and FAR regulations is preferred.
Previous supervisory experience is preferred.
Knowledge, Skills, Abilities Required
The position requires strong verbal and written communications skills, organizational and time management skills with a focus on multi-tasking, prioritization and adaptability.
Thorough knowledge of current computer and office automation equipment and software required. Must be proficient in the use of MS Office (Word, Excel, Access), Google Suite, Windows or other applicable software packages.
Thorough knowledge and understanding of pre-award requirements, government relations and principles applicable to contracts and grants.
Demonstrated ability to cultivate and maintain positive working relationships with Research Foundation colleagues, faculty and representatives of various organizations and agencies.
Ability to prioritize tasks, to work independently, to maintain confidentiality, and to take initiative to improve upon current operations.
Ability to work in a fast pace environment, and handle multiple deadlines and tasks with diplomacy under pressure.
Excellent judgment, independent creative problem solving skills.
Accuracy in the development of complex multiyear budgets.
Complexity of Duties
Works on a variety of problems of complex scope where analysis of data or solutions requires an evaluation of intangible, variance factors. Exercises independent judgment in developing methods and evaluating criteria for achieved results.
Must be able to act on critical issues in an independent manner.
Erroneous decisions or recommendations, or failure to get results would cause additional costs and personnel, and serious delays in overall schedule.
Physical Requirements
Must be able to operate a PC including mouse and keyboard.
Must be able to operate a ten-key adding machine.
Must be able to operate general office equipment.
Must be able to sit for extended periods of time.
Visual acuity associated with concentrated computer use.
NOTE:
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
BENEFITS The SJSURF provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).
Employer-paid dental and vision for both employee and eligible dependents.
Life, AD&D, LTD with supplemental coverage opportunities.
14 paid federal & state holidays.
Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.
Vacation-hour accruals and separate sick-hour accumulations.
Employee discounts.
Paid training and professional-development conferences.
Please visit the Benefits & Compensation page on the SJSURF website for more detailed information. APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select “Apply Now” to complete the SJSURF online employment application. REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at foundation-jobs@sjsu.edu. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information. ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California.
SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities.
SJSURF is an equal opportunity employer, and it does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
San José State University Research Foundation is an Affirmative Action, Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies.
San José State University Research Foundation is an EOE M/F/Vet/Disability. Learn more about our organizations EEO and AAP policy by visiting our website here: https://sjsu.edu/researchfoundation/docs/EEO-Affirmative-Action-Policy-Web-06-01-2017.pdf. Data metrics on the AAP is available for review upon request. Please also visit OFCCP for additional resources: https://www.dol.gov/agencies/ofccp/posters.
If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.
#J-18808-Ljbffr
GENERAL NATURE OF POSITION The SJSU Research Foundation Office of Sponsored Programs (OSP) partners with the SJSU Office of Research to assist faculty in the pursuit of external funding for sponsored research, service projects, and other discretionary activities. Fully committed to delivering best in class services, OSP serves as the central coordination point for all grants and contracts, and partners with principal investigators (PIs) to ensure compliance with federal, state, and institutional policies.
As a member of the OSP team, this position will work directly with faculty on the creation and development of grant proposals and in the negotiation of grant and contract awards for research, training and other projects of San José State University (SJSU). The OSP pre-award manager will supervise one or more staff members and will provide proposal development services in various aspects of the proposal preparation and submission phase, including interpretation of the sponsoring agency's guidelines, budget development, coordination of required approvals, and regulation and compliance requirements.
ESSENTIAL DUTIES & RESPONSIBILITIES
Assist faculty in developing competitive proposals. Develop complex multiyear budgets in collaboration with the awards management team that are consistent with objectives stated in proposal narrative as well as the policies of SJSU, the SJSU Research Foundation (Research Foundation), the California State University system (CSU), and sponsoring agency.
Perform all supervisory requirements including training, mentoring, hiring, and conducting performance reviews for staff.
Monitor workload of supervised staff and reassign work as needed to meet deadlines and compliance requirements.
Work with PI to submit the proposals to the sponsor agency by sponsor deadlines.
Work with OSP contract manager, subaward manager, and pre-award specialists to analyze complex contractual documents on behalf of the Research Foundation. Ensure that terms and conditions are acceptable to SJSU and the Research Foundation.
Advise faculty, the authorized signers, and university officers, as appropriate, regarding potential risks, irregularities of proposal applications, and responsibilities.
Review subcontract documents as needed to verify that they comply with the Uniform Guidance terms and conditions and other required federal regulations.
Individually meet with faculty to introduce them into the sponsored program arena, inform them on available resources and provide one-on-one, personalized service.
Cultivate and maintain positive working relationships with external sponsor agencies. Guide faculty to appropriate agency contacts to discuss proposals prior to submission, often making initial contact for the faculty. Make contacts with federal agency representatives to develop SJSU presence when visiting sponsors and conferences. Promote and facilitate cooperation among colleges and with community members such as local government, local Foundations and industry.
Work with faculty to resubmit denied proposals. Evaluate comments from sponsors and meet with faculty to address proposal weaknesses and revise proposal for resubmission.
Review federal, state, profit and non-profit announcements and other publications to remain current on funding opportunities and trends.
Make final determination on complex situations, including the interpretation and implementation of SJSURF administrative policies and procedures, negotiated agreement terms and conditions, other proposal and award documents, and policy documents for federal, state, and private agencies.
Work alongside the associate director to guarantee smooth proposal processing by coordinating effectively with other departments, including finance, HR, and post-award administration.
Regularly participate in the development of departmental policies and procedures and contribute to the reports on proposal and award activity for distribution to faculty and administrators.
Manage special projects as necessary to promote the mission and enhance the efficiency of research administration.
Perform other job-related duties as assigned.
INTERPERSONAL CONTACTS
Reports to associate director, OSP.
Develop and maintain effective working relationships with internal staff and departments, Principal Investigators, SJSU VP for Research and Innovation, AVP for Research, college deans, departmental chairs, and sponsor agencies on a regular basis.
SUPERVISORY RESPONSIBILITIES Supervision of one or more pre-award specialists. QUALIFICATIONS Education and Experience
Bachelor’s degree required.
A minimum of 3 to 4 years of work experience in research administration with increasingly progressive responsibilities is required.
Experience in electronic research administration is preferred.
Knowledge of 2-CFR-200 (OMB Uniform Guidance) and FAR regulations is preferred.
Previous supervisory experience is preferred.
Knowledge, Skills, Abilities Required
The position requires strong verbal and written communications skills, organizational and time management skills with a focus on multi-tasking, prioritization and adaptability.
Thorough knowledge of current computer and office automation equipment and software required. Must be proficient in the use of MS Office (Word, Excel, Access), Google Suite, Windows or other applicable software packages.
Thorough knowledge and understanding of pre-award requirements, government relations and principles applicable to contracts and grants.
Demonstrated ability to cultivate and maintain positive working relationships with Research Foundation colleagues, faculty and representatives of various organizations and agencies.
Ability to prioritize tasks, to work independently, to maintain confidentiality, and to take initiative to improve upon current operations.
Ability to work in a fast pace environment, and handle multiple deadlines and tasks with diplomacy under pressure.
Excellent judgment, independent creative problem solving skills.
Accuracy in the development of complex multiyear budgets.
Complexity of Duties
Works on a variety of problems of complex scope where analysis of data or solutions requires an evaluation of intangible, variance factors. Exercises independent judgment in developing methods and evaluating criteria for achieved results.
Must be able to act on critical issues in an independent manner.
Erroneous decisions or recommendations, or failure to get results would cause additional costs and personnel, and serious delays in overall schedule.
Physical Requirements
Must be able to operate a PC including mouse and keyboard.
Must be able to operate a ten-key adding machine.
Must be able to operate general office equipment.
Must be able to sit for extended periods of time.
Visual acuity associated with concentrated computer use.
NOTE:
This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
BENEFITS The SJSURF provides an excellent benefits package to benefited employees. The comprehensive benefits package includes:
Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).
Employer-paid dental and vision for both employee and eligible dependents.
Life, AD&D, LTD with supplemental coverage opportunities.
14 paid federal & state holidays.
Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.
Vacation-hour accruals and separate sick-hour accumulations.
Employee discounts.
Paid training and professional-development conferences.
Please visit the Benefits & Compensation page on the SJSURF website for more detailed information. APPLICATION PROCEDURE To apply for this position, an applicant must submit a formal application for employment. Select “Apply Now” to complete the SJSURF online employment application. REASONABLE ACCOMMODATION The SJSURF is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, interviewing, and hiring processes. If you are a job seeker with a physical or mental disability, and you require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at foundation-jobs@sjsu.edu. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information. ABOUT THE SJSU RESEARCH FOUNDATION SJSURF employment is separate and distinct from San José State University (SJSU) or state of California employment. SJSURF employees are not employees of SJSU or of the state of California.
SJSURF is a non-profit auxiliary of SJSU. SJSURF is totally self-supported. The majority of the organization’s funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational-related activities.
SJSURF is an equal opportunity employer, and it does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
San José State University Research Foundation is an Affirmative Action, Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
It is our policy to provide equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, promotions, and other terms and conditions of employment are administered in a manner designed to ensure that employees and applicants for employment or services are not subjected to discrimination. We are committed to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity. This policy is in accordance with federal, state and local laws and reaffirms the Research Foundation’s continuing commitment to both the spirit and intent of equal employment opportunity laws and policies.
San José State University Research Foundation is an EOE M/F/Vet/Disability. Learn more about our organizations EEO and AAP policy by visiting our website here: https://sjsu.edu/researchfoundation/docs/EEO-Affirmative-Action-Policy-Web-06-01-2017.pdf. Data metrics on the AAP is available for review upon request. Please also visit OFCCP for additional resources: https://www.dol.gov/agencies/ofccp/posters.
If you have any questions or need assistance or an accommodation in completing this application, please contact Research Foundation HR at (408) 924-5582.
#J-18808-Ljbffr