BETAH Associates
Senior Event Planner
BETAH Associates, Rockville, Maryland, us, 20849
BETAH Associates is seeking a full-time
Senior Event Planner
to support a government client. We are looking for an individual with in-person, hybrid, and virtual meeting and conference planning experience. The position is hybrid with required on-site attendance at events and meetings as needed. The ability to work on-site in the DC metro area is a requirement.
Essential Duties & Responsibilities
Event Planning and Coordination:Plan, organize, and execute large-scale events from inception to completion.Develop event concepts, themes, and agendas in alignment with organizational goals.
Project Management:Manage all aspects of event logistics, including venue selection, travel arrangements, and accommodations.Create detailed project plans, timelines, and checklists to ensure seamless execution.
Budget Management:Develop and manage event budgets, ensuring all expenses are tracked and controlled.Provide regular financial reports and updates to stakeholders.
Vendor Management:Identify, negotiate, and manage relationships with vendors, suppliers, and contractors.Oversee contract negotiations and ensure all agreements are met.
Marketing and Promotion:Develop and execute event marketing and promotion strategies to maximize attendance and engagement.Utilize digital marketing tools and techniques to reach target audiences.
Stakeholder Engagement:Liaise with clients, stakeholders, and internal teams to ensure event objectives are met.Maintain clear and consistent communication throughout the event planning process.
On-site Event Management:Oversee on-site event operations, including setup, execution, and teardown.Ensure all events run smoothly and address any issues that arise promptly.
Quality Control:Implement quality control measures to ensure high standards are maintained for all events.Conduct post-event evaluations to gather feedback and identify areas for improvement.
Compliance and Safety:Ensure all events comply with health and safety regulations and standards.Develop and implement safety plans and protocols.
Team Leadership:Lead and motivate a team of event planners and support staff.Provide guidance and mentorship to junior team members.
Reporting and Documentation:Prepare and deliver regular event reports and updates to senior management and stakeholders.Maintain comprehensive documentation of all event planning activities and decisions.
Innovation and Best Practices:Stay informed about emerging trends and best practices in event planning.Integrate innovative approaches to enhance event experiences and outcomes.
Education and Experience
Bachelor?s degree in Event Management, Hospitality, Business Administration, Marketing, or a related field.
7-10 years of experience in event planning and management, with a proven track record of organizing large-scale events.
Experience working with government agencies or in the public sector (preferred).
Strong project management skills, including the ability to manage multiple events simultaneously.
Proficiency in event management software and tools (e.g., Cvent, Eventbrite).
Extensive experience in budgeting, financial planning, and cost control for events.
Proven ability to source, negotiate, and manage relationships with vendors, suppliers, and contractors.
Exceptional verbal and written communication skills.
Strong interpersonal skills, with the ability to build and maintain relationships with clients, stakeholders, and team members.
Demonstrated creativity in event design and execution.
Strong organizational skills and meticulous attention to detail.
Excellent problem-solving and decision-making skills.
Experience in developing and executing event marketing and promotion strategies.
Knowledge of digital marketing tools and techniques to maximize event attendance and engagement.
Strong logistics coordination skills, including venue selection, travel arrangements, and accommodation planning.
Knowledge of health and safety regulations related to event planning and execution.
Proven leadership skills with the ability to lead and motivate a team of event planners and support staff.
Certified Meeting Professional (CMP) or other relevant event planning certifications (preferred).
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Senior Event Planner
to support a government client. We are looking for an individual with in-person, hybrid, and virtual meeting and conference planning experience. The position is hybrid with required on-site attendance at events and meetings as needed. The ability to work on-site in the DC metro area is a requirement.
Essential Duties & Responsibilities
Event Planning and Coordination:Plan, organize, and execute large-scale events from inception to completion.Develop event concepts, themes, and agendas in alignment with organizational goals.
Project Management:Manage all aspects of event logistics, including venue selection, travel arrangements, and accommodations.Create detailed project plans, timelines, and checklists to ensure seamless execution.
Budget Management:Develop and manage event budgets, ensuring all expenses are tracked and controlled.Provide regular financial reports and updates to stakeholders.
Vendor Management:Identify, negotiate, and manage relationships with vendors, suppliers, and contractors.Oversee contract negotiations and ensure all agreements are met.
Marketing and Promotion:Develop and execute event marketing and promotion strategies to maximize attendance and engagement.Utilize digital marketing tools and techniques to reach target audiences.
Stakeholder Engagement:Liaise with clients, stakeholders, and internal teams to ensure event objectives are met.Maintain clear and consistent communication throughout the event planning process.
On-site Event Management:Oversee on-site event operations, including setup, execution, and teardown.Ensure all events run smoothly and address any issues that arise promptly.
Quality Control:Implement quality control measures to ensure high standards are maintained for all events.Conduct post-event evaluations to gather feedback and identify areas for improvement.
Compliance and Safety:Ensure all events comply with health and safety regulations and standards.Develop and implement safety plans and protocols.
Team Leadership:Lead and motivate a team of event planners and support staff.Provide guidance and mentorship to junior team members.
Reporting and Documentation:Prepare and deliver regular event reports and updates to senior management and stakeholders.Maintain comprehensive documentation of all event planning activities and decisions.
Innovation and Best Practices:Stay informed about emerging trends and best practices in event planning.Integrate innovative approaches to enhance event experiences and outcomes.
Education and Experience
Bachelor?s degree in Event Management, Hospitality, Business Administration, Marketing, or a related field.
7-10 years of experience in event planning and management, with a proven track record of organizing large-scale events.
Experience working with government agencies or in the public sector (preferred).
Strong project management skills, including the ability to manage multiple events simultaneously.
Proficiency in event management software and tools (e.g., Cvent, Eventbrite).
Extensive experience in budgeting, financial planning, and cost control for events.
Proven ability to source, negotiate, and manage relationships with vendors, suppliers, and contractors.
Exceptional verbal and written communication skills.
Strong interpersonal skills, with the ability to build and maintain relationships with clients, stakeholders, and team members.
Demonstrated creativity in event design and execution.
Strong organizational skills and meticulous attention to detail.
Excellent problem-solving and decision-making skills.
Experience in developing and executing event marketing and promotion strategies.
Knowledge of digital marketing tools and techniques to maximize event attendance and engagement.
Strong logistics coordination skills, including venue selection, travel arrangements, and accommodation planning.
Knowledge of health and safety regulations related to event planning and execution.
Proven leadership skills with the ability to lead and motivate a team of event planners and support staff.
Certified Meeting Professional (CMP) or other relevant event planning certifications (preferred).
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