Beveridge & Diamond PC
E-Billing Specialist
Beveridge & Diamond PC, Washington, District of Columbia, us, 20022
DescriptionBeveridge & Diamond seeks an E-Billing Specialist to join our Accounting team. The E-Billing Specialist works closely with attorneys, billing specialists, legal assistants, and clients to ensure that billing is accurate, efficient, and compliant with all client requirements. This position reports to the Chief Financial Officer and Billing Supervisor.Responsibilities
Enroll our Firm in the e-billing systems requested by our clients.Research and understand e-billing guidelines and processes for all of our e-billing clients.Enter and submit timekeepers and timekeeper rates for approval in the e-billing systems. Follow up to confirm all have been approved and accepted in the e-billing systems.Confirm billers have access to new clients/matters in the e-billing systems when matters are opened in Intapp Open.Coordinate and communicate with our billing team to ensure e-bills are being uploaded correctly, processed by clients, and paid timely. Monitor and follow up to confirm e-bills are successfully processed/approved/paid.Communicate with attorneys regarding reduced/short paid e-billed invoices and follow up if revisions are needed to invoices or process.Monitor the e-billing systems for invoice rejections and follow up with billers to ensure e-bills are corrected and resubmitted.Monitor the e-billing systems for budget requirements, status updates, accruals, and other requested information. Follow up with attorneys and billers to confirm compliance with requirements.Monitor and update the users listed in each of the e-billing systems.Research and respond to billing inquiries, issues, or problems.Create billing schedules and other billing analyses as needed.Effectively interact and communicate with attorneys, staff, and clients.Ensure strict confidentiality at all times.Assist with special projects as requested.Requirements
College (bachelor’s) degree preferred.At least five years’ prior hands-on e-billing experience in a law firm.Experience using 3E or Aderant and eBilling Hub.Proficiency with MS Office, particularly MS Excel.Strong attention to detail.Ability to multi-task, prioritize, organize workflow, and use time efficiently.Perform at a high level in a fast-paced environment.Adapt to ever-changing work priorities.Ability to follow through on tasks with minimal supervision and follow up on own initiative.Flexibility to adapt to differing work hours when overtime is needed to meet client requests.Excellent communication (oral and written), analytic, and problem-solving skills.
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Enroll our Firm in the e-billing systems requested by our clients.Research and understand e-billing guidelines and processes for all of our e-billing clients.Enter and submit timekeepers and timekeeper rates for approval in the e-billing systems. Follow up to confirm all have been approved and accepted in the e-billing systems.Confirm billers have access to new clients/matters in the e-billing systems when matters are opened in Intapp Open.Coordinate and communicate with our billing team to ensure e-bills are being uploaded correctly, processed by clients, and paid timely. Monitor and follow up to confirm e-bills are successfully processed/approved/paid.Communicate with attorneys regarding reduced/short paid e-billed invoices and follow up if revisions are needed to invoices or process.Monitor the e-billing systems for invoice rejections and follow up with billers to ensure e-bills are corrected and resubmitted.Monitor the e-billing systems for budget requirements, status updates, accruals, and other requested information. Follow up with attorneys and billers to confirm compliance with requirements.Monitor and update the users listed in each of the e-billing systems.Research and respond to billing inquiries, issues, or problems.Create billing schedules and other billing analyses as needed.Effectively interact and communicate with attorneys, staff, and clients.Ensure strict confidentiality at all times.Assist with special projects as requested.Requirements
College (bachelor’s) degree preferred.At least five years’ prior hands-on e-billing experience in a law firm.Experience using 3E or Aderant and eBilling Hub.Proficiency with MS Office, particularly MS Excel.Strong attention to detail.Ability to multi-task, prioritize, organize workflow, and use time efficiently.Perform at a high level in a fast-paced environment.Adapt to ever-changing work priorities.Ability to follow through on tasks with minimal supervision and follow up on own initiative.Flexibility to adapt to differing work hours when overtime is needed to meet client requests.Excellent communication (oral and written), analytic, and problem-solving skills.
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