State of Florida
PARALEGAL SPECIALIST - SES - 31001756
State of Florida, Tallahassee, Florida, us, 32318
The State Personnel System is an E-Verify employer. For more information click on our
E-Verify Website .Requisition No: 837024Agency: Division of Emergency ManagementWorking Title: PARALEGAL SPECIALIST - SES - 31001756State of Florida Division of Emergency ManagementThis position is located in Tallahassee, FloridaThe Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.Position Overview and Responsibilities:
This position within the Office of General Counsel is responsible for providing support for various Division functions and operations, including reviewing, drafting, and revising Division policies, procedures, contracts, and procurement documents; assisting with Division rulemaking; and performing other tasks as assigned by and/or under the supervision of the General Counsel, Deputy General Counsel or other attorneys within the Office.Duties include, but are not limited to:Analyze, select, compile, and summarize information on statutes, legal decisions, opinions, rulings, memoranda, or other legal material for internal use.Prepare and review correspondence, summaries, reports, and memoranda for internal and external audiences;Assist attorneys in the preparation, review, and/or editing of different types of documents, including policies and procedures, executive and agency orders, written agreements, including grant and subgrant agreements, contractual service agreements, memoranda of understanding, memoranda of agreement, and other contracts;Assist Division personnel in monitoring ongoing audits, including maintaining deadlines for responses and other actions, as well as assisting in researching and preparing audit responses, as needed;Assist Division attorneys and other personnel in monitoring both internal and external deadlines to ensure timely submission and/or completion of renewal of executive or agency orders, administrative rulemaking filings, audit responses, contract reviews, and/or other matters requiring review and approval by the Office of General Counsel;Perform Notary services; andPerform other related duties and travel, as necessary, including at times with little or no advance notice, to assist with Division response and recovery efforts relating to emergency and disaster events within the State of Florida or elsewhere.Knowledge, Skills, and Abilities:
Ability to compile, organize, and analyze data and create reports.Ability to determine work priorities and manage time effectively to ensure proper completion of work assignments in a timely manner.Ability to communicate effectively, and establish and maintain effective working relationships with others.Ability to exhibit a high level of confidentiality.Ability to consistently learn and perform in a fast-paced environment.Ability to be dependable, able to follow instructions, and respond to directions.Strong attention to detail, accuracy, and ability to monitor work for quality.Strong organizational and time-management skills.Strong customer service principles.Proficient user of Microsoft Office.Ability to handle difficult and stressful situations with professional composure.Ability to effectively collaborate, build, and maintain interpersonal relationships.Ability to work independently.Minimum Qualifications:
Five years of experience in a legal office setting.Experience using Microsoft Office and Adobe.Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.Successful completion of background screening will be required for this position.The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.
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E-Verify Website .Requisition No: 837024Agency: Division of Emergency ManagementWorking Title: PARALEGAL SPECIALIST - SES - 31001756State of Florida Division of Emergency ManagementThis position is located in Tallahassee, FloridaThe Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.Position Overview and Responsibilities:
This position within the Office of General Counsel is responsible for providing support for various Division functions and operations, including reviewing, drafting, and revising Division policies, procedures, contracts, and procurement documents; assisting with Division rulemaking; and performing other tasks as assigned by and/or under the supervision of the General Counsel, Deputy General Counsel or other attorneys within the Office.Duties include, but are not limited to:Analyze, select, compile, and summarize information on statutes, legal decisions, opinions, rulings, memoranda, or other legal material for internal use.Prepare and review correspondence, summaries, reports, and memoranda for internal and external audiences;Assist attorneys in the preparation, review, and/or editing of different types of documents, including policies and procedures, executive and agency orders, written agreements, including grant and subgrant agreements, contractual service agreements, memoranda of understanding, memoranda of agreement, and other contracts;Assist Division personnel in monitoring ongoing audits, including maintaining deadlines for responses and other actions, as well as assisting in researching and preparing audit responses, as needed;Assist Division attorneys and other personnel in monitoring both internal and external deadlines to ensure timely submission and/or completion of renewal of executive or agency orders, administrative rulemaking filings, audit responses, contract reviews, and/or other matters requiring review and approval by the Office of General Counsel;Perform Notary services; andPerform other related duties and travel, as necessary, including at times with little or no advance notice, to assist with Division response and recovery efforts relating to emergency and disaster events within the State of Florida or elsewhere.Knowledge, Skills, and Abilities:
Ability to compile, organize, and analyze data and create reports.Ability to determine work priorities and manage time effectively to ensure proper completion of work assignments in a timely manner.Ability to communicate effectively, and establish and maintain effective working relationships with others.Ability to exhibit a high level of confidentiality.Ability to consistently learn and perform in a fast-paced environment.Ability to be dependable, able to follow instructions, and respond to directions.Strong attention to detail, accuracy, and ability to monitor work for quality.Strong organizational and time-management skills.Strong customer service principles.Proficient user of Microsoft Office.Ability to handle difficult and stressful situations with professional composure.Ability to effectively collaborate, build, and maintain interpersonal relationships.Ability to work independently.Minimum Qualifications:
Five years of experience in a legal office setting.Experience using Microsoft Office and Adobe.Special Notes:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.The Division of Emergency Management is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. The Division appreciates the service and sacrifices made by veterans and their family members. Further, FDEM recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.The Division of Emergency Management is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. FDEM requests applicants notify HR in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.Successful completion of background screening will be required for this position.The State of Florida and the Division of Emergency Management participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.In response to emergency events, Division of Emergency Management employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.
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