2024-2025 Student Affairs Vice President Office, Student HR Assistant

Job Summary:

The Student Affairs Vice President Office’s HR area is currently recruiting a responsible Student HR Assistant, who is awarded Federal Work Study through their Financial Aid package, to join their team of professionals.

Serve as an administrative liaison between prospective and current employees and the DASA Business Unit HR Liaisons, assisting with responses to all incoming emails to the DASA HR inbox to provide general answers to routine questions as they relate to the pre-boarding status and internal DASA process.

Assist the Senior HR Specialist with onboarding Student Assistant candidates by creating and posting official job offers and offer letters.

Assist Senior HR Specialist with implementing the request for Federal Work Study (FWS) and Temporary Postings and Hirings.

Assist the Senior HR Specialist with updating FWS and Student job openings each academic year, as needed.

Assist with keeping the DASA HR tracking sheets up to date with all HR Actions.

Support Assistant Director of HR for DASA and the Senior HR Specialist with overall internal recruitment and onboarding process and events sponsored by the Division.

Attend FIU Service Excellence trainings once a year.

Job CategoryFederal Work Study

Desired Qualifications

A current Human Resources Management student or a student in a related field.

Intermediate level of Microsoft Word and Excel.

Possess a high sense of responsibility and customer service skills.

Ability to maintain confidentiality.

Ability to work in a team setting.

Ability to take direction and work independently as needed.

Knowledge of PC operations and specialized software programs.

Ability to communicate clearly and concisely, verbally, and in writing.

Ability to solve problems independently.

Organizational and time-management skills.

Who May Apply

Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.

Students must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.

Upon credits decreasing, award being canceled, or graduating, FWS employment must end.

Work ScheduleMonday through FridayBetween 9:00 AM – 5:00 PM20 hours a week

Advertised Salary$14.00/Hour

Pre-Employment RequirementsCriminal Background CheckThis student appointment may be subjected to a pre-employment background check.

Student Background ChecksExtended Background Check is required if the job includes any of the following responsibilities. Some may also require a Fingerprint Check:

Duties:

Yes or No

Will the position provide unsupervised direct care, treatment, education, training, instruction, supervision, or recreation to vulnerable populations such as minors, the elderly, or those with disabilities? (Fingerprint Check required)NO

Will the position work within a Child Care center, medical facilities, etc. (Requires DCF Clearinghouse at a cost)NO

Will the position work in a university sponsored Summer Camp? (Requires DCF Clearinghouse at a cost)?NO

Will the position require entering any K-12 schools? (Requires public school system clearance)NO

Will the position perform fiscal duties to include budgeting, accounting, or having direct access to cash, checks, gift cards and/or credit/debit cards to include making and/or receiving payments?NO

Will the position have control over university-wide operational processes through functional roles or system security access (Information technology related functions, e.g., Web/Application Developer, IT Technician, Data/Systems Analysts etc.)?NO

Will the position drive a university vehicle (including using the golf cart)? (MVR Check only)NO

Will the position travel with student athletes to events?NO

Is this designated as a position of special trust, responsibility, and sensitive location (Museums, Housing Residential Life, NFSTC, and working with and around minors etc.)?NO

Will the position have system access to process payments, print or distribute checks, process corrections, or generate, update, or approve financial transactions that will result in the disbursement of university funds? (Office of Financial Aid, One Stop, or Office of the Registrar (Title IV access)NO

Will this position work within the following units that provide health and human services: College of Medicine, College of Nursing, Health Sciences, Physical Therapy, Athletic Training, School of Social Work, Occupational Therapy, Dietetics & Nutrition, Student Health, Psychology, Center for Children & Families? Office of Inspector General (OIG) Checks (Global Watch only)NO

Will the position support university sponsored research? (May require Research Extended Background Check)NO

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