Northwestern University
Communications Specialist
Northwestern University, Evanston, Illinois, us, 60208
Department:
Trienens InstituteSalary/Grade:
NEX/12Job Summary:Please submit cover letter and resume with application.As a member of the Marketing and Communication department, the Program Assistant 4 - Events and Marketing, in the Paula M. Trienens Institute for Sustainability and Energy will provide day-to-day oversight of administrative and operational functions. In particular, they will coordinate large scale and/or complex events and ensure that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed. Supports Interdisciplinary Colloquia (managing communication with speakers and live or virtual event support). Represents the department, program or project with various levels of personnel both internally and externally managing and facilitating confidential and/or critical information; responds to unanticipated and complex issues. This position will also write promotional social media copy and prepare flyers, eBlasts, posters, and signage needed for events.Coordinates a broad variety of administrative processes and activities such as database, budget, and HR - maintenance and reporting; communications including website design; and management of supervisor(s) and/or department's multiple calendars and events.Reviews administrative work procedures, policies, and operational methods; identifies and documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing and audit mechanisms; financial and performance metrics reporting; and regulatory and compliance systems.Specific Responsibilities:Documents & DatabasesWrites original feature articles covering academics, research, and programming.Writes copy for online advertising and social media posts.Tracks analytics for website, eNewsletters, social media, and energy and sustainability articles.WebsiteOversees creation, design and maintenance of website and/or blog content ensuring ease and practicality of use for targeted audience and objective.Organizes information in ways that promotes and encourages use of site.Gathers information regarding programs, events, etc.Creates, writes, edits and posts articles, newsletters, program summaries, etc. to website.Manages cross-platform content distribution through ISEN's website, electronic newsletters, social media accounts, partner channels.CoordinationManages complex scheduling arrangements involving multiple parties and conferences, international travel, etc.Sets-up and cancels meetings based on knowledge of subject and attendees.Coordinates large scale and/or complex events.ContactsRepresents the department, program or project with various levels of personnel both internally and externally managing and facilitating confidential and/or critical information.Responds to unanticipated and complex issues.Student ServicesRefers students to appropriate resources.SupervisionCoordinates work of temporary/work-study students, interns, etc.Performs other duties as assigned.Minimum Qualifications:A high school diploma or equivalent required.5 years of administrative support or other relevant experience required.Minimum Competencies:Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.Working knowledge of Cascade content management system and MailChimp, and social media programs desired. Experience writing short and long-form copy.Preferred Qualifications:Academic background in Journalism, Communications Studies, Marketing and Communications, or related field.Experience managing event planning and managing online and in-person event logistics.Experience working in higher education.Preferred Competencies:Knowledge of / familiarity with energy and sustainability (science, policy, economics, etc.), particularly with respect to one or multiple core focal areas for the Institute: Climate Science and Decarbonization, and Resilient Communities.Target hiring range for this position will be between $23.00-$27.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Benefits:At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
https://www.northwestern.edu/hr/benefits/index.html
to learn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
https://www.northwestern.edu/hr/benefits/work-life/index.html
to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
https://www.northwestern.edu/hr/learning/index.html
to learn more.Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on
EEO is the Law.#LI-EN1
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Trienens InstituteSalary/Grade:
NEX/12Job Summary:Please submit cover letter and resume with application.As a member of the Marketing and Communication department, the Program Assistant 4 - Events and Marketing, in the Paula M. Trienens Institute for Sustainability and Energy will provide day-to-day oversight of administrative and operational functions. In particular, they will coordinate large scale and/or complex events and ensure that all logistics such as advertising, registration, speakers, international travel arrangements, venues, catering, technology, etc. have been completed. Supports Interdisciplinary Colloquia (managing communication with speakers and live or virtual event support). Represents the department, program or project with various levels of personnel both internally and externally managing and facilitating confidential and/or critical information; responds to unanticipated and complex issues. This position will also write promotional social media copy and prepare flyers, eBlasts, posters, and signage needed for events.Coordinates a broad variety of administrative processes and activities such as database, budget, and HR - maintenance and reporting; communications including website design; and management of supervisor(s) and/or department's multiple calendars and events.Reviews administrative work procedures, policies, and operational methods; identifies and documents as applicable: Standard Operating Procedures (SOPs); best practices; appropriate filing and audit mechanisms; financial and performance metrics reporting; and regulatory and compliance systems.Specific Responsibilities:Documents & DatabasesWrites original feature articles covering academics, research, and programming.Writes copy for online advertising and social media posts.Tracks analytics for website, eNewsletters, social media, and energy and sustainability articles.WebsiteOversees creation, design and maintenance of website and/or blog content ensuring ease and practicality of use for targeted audience and objective.Organizes information in ways that promotes and encourages use of site.Gathers information regarding programs, events, etc.Creates, writes, edits and posts articles, newsletters, program summaries, etc. to website.Manages cross-platform content distribution through ISEN's website, electronic newsletters, social media accounts, partner channels.CoordinationManages complex scheduling arrangements involving multiple parties and conferences, international travel, etc.Sets-up and cancels meetings based on knowledge of subject and attendees.Coordinates large scale and/or complex events.ContactsRepresents the department, program or project with various levels of personnel both internally and externally managing and facilitating confidential and/or critical information.Responds to unanticipated and complex issues.Student ServicesRefers students to appropriate resources.SupervisionCoordinates work of temporary/work-study students, interns, etc.Performs other duties as assigned.Minimum Qualifications:A high school diploma or equivalent required.5 years of administrative support or other relevant experience required.Minimum Competencies:Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.Working knowledge of Cascade content management system and MailChimp, and social media programs desired. Experience writing short and long-form copy.Preferred Qualifications:Academic background in Journalism, Communications Studies, Marketing and Communications, or related field.Experience managing event planning and managing online and in-person event logistics.Experience working in higher education.Preferred Competencies:Knowledge of / familiarity with energy and sustainability (science, policy, economics, etc.), particularly with respect to one or multiple core focal areas for the Institute: Climate Science and Decarbonization, and Resilient Communities.Target hiring range for this position will be between $23.00-$27.00 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.Benefits:At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at
https://www.northwestern.edu/hr/benefits/index.html
to learn more.Work-Life and Wellness:Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at
https://www.northwestern.edu/hr/benefits/work-life/index.html
to learn more.Professional Growth & Development:Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at
https://www.northwestern.edu/hr/learning/index.html
to learn more.Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimizing severe illness. More information can be found on the COVID-19 and Campus Updates webpage.The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on
EEO is the Law.#LI-EN1
#J-18808-Ljbffr