SPS Companies, Inc
HR Office Administrator
SPS Companies, Inc, Olathe, Kansas, us, 66051
Position Description:
This position contributes to facility productivity and employee retention by supporting managers and employees. The HR Office Administrator works with their General Manager to fill open positions, welcome and train new hires, answer general questions from employees, communicate basic benefits information, and fulfill other basic administrative duties. This position is approximately 50% dedicated to supporting local facility HR needs including recruiting, onboarding, employee relations, and other HR activities. These duties are performed in close cooperation with Corporate HR. The remaining 50% of this position's time is dedicated to supporting the needs of the facility as determined by the local General Manager. This could include (but is not limited to) operations coordination and inventory coordination functions.Primary Responsibilities:Human Resources:Identify and prioritize facility recruiting needs by consulting with the local Service Center ManagerUse basic sourcing strategies to fill all open positions at the local facilityConsult with Corporate HR to:
Update job descriptions including job-based competenciesDiscuss open positions, relevant recruiting and hiring metrics and performanceIdentify advanced sourcing strategies for tough-to-fill positionsIncrease the effective use of company recruiting and onboarding systems at the local facility
Effectively use the company's recruiting and onboarding systems at least 95% of the time
Post ALL jobs and relevant screening questions using the company's online ATS (Applicant Tracking System)Track the status of every application to every job opening at the facility using the company's ATSCreate and track offer letters for every new hire using the company's ATSArrange background checks, physicals, and drug screens for prospective candidatesDeliver all onboarding paperwork through the established company onboarding system(s)
Coach hiring managers and supervisors to:
Use behavioral interview techniques and interview guides when interviewing employeesUse onboarding tools and best practices
Serve as an initial point of contact for basic employee relations matters at the local facilityQuickly engage the Corporate Manager of Human Resources about all employee relations issues and keep them informedUse professional HR judgment and maintain employee confidentiality when needed in order to protect the employeeSupport annual & monthly benefits enrollment by providing training and assistance to local facility employees when neededTrain and support local facility personnel in the use of HR systems as needed (ATS, performance management)Work with local facility executives, managers and supervisors to support and/or execute change of status processingSupport additional HR administration projects and initiatives as needed throughout the yearOffice Administration:Assist management with property and facility records, including maintaining budget recordsCoordinate, execute and manage company cell phones, office and janitorial supplies, safety boot and eye glass reimbursement, radios, office equipment maintenance, and associated cartridge and paper supplies.Execute general office duties including but not limited to: verifying weekly time cards and invoices for contract-to-hire employees; issuing and updating divisional vacation calendar; tracking personal time and points for absenteeism and consulting with employees as needed; coordinating off-site document archival storage; ordering and/or coordinating office lunches, meetings and customer visitsProvide support for other administrative duties and projects as directed by the General ManagerPerform back-up functions for operations and inventory coordinators (SAP, OTM, ECT).Physical & Work Requirements:Position may require 5-10% travelMay require evening and/or weekend work in order to support multiple shifts and/or meet deadlinesPosition located within the office of a Warehouse; requires occasional time in the Warehouse and yardCircumstances may require working from home as directed byRequired Background, Competencies & Expertise:Proven office administration and/or HR administration experienceNatural ability to quickly and effectively build and grow interpersonal relationshipsStrong customer orientationStrong oral communication skillsAbility to consult with clients and identify their needsDetail orientationIntegrity and TrustDemonstrates respectDrive for resultsTime managementResponsibilityPreferred Background, Competencies & Expertise:Experience posting jobs, interviewing candidates, and hiring successful long-term employeesPHR or SPHR certificationBachelor's degree in Business Administration, Organization Development, Human Resources, Industrial/Organizational Psychology or related discipline or equivalent work experience
This position contributes to facility productivity and employee retention by supporting managers and employees. The HR Office Administrator works with their General Manager to fill open positions, welcome and train new hires, answer general questions from employees, communicate basic benefits information, and fulfill other basic administrative duties. This position is approximately 50% dedicated to supporting local facility HR needs including recruiting, onboarding, employee relations, and other HR activities. These duties are performed in close cooperation with Corporate HR. The remaining 50% of this position's time is dedicated to supporting the needs of the facility as determined by the local General Manager. This could include (but is not limited to) operations coordination and inventory coordination functions.Primary Responsibilities:Human Resources:Identify and prioritize facility recruiting needs by consulting with the local Service Center ManagerUse basic sourcing strategies to fill all open positions at the local facilityConsult with Corporate HR to:
Update job descriptions including job-based competenciesDiscuss open positions, relevant recruiting and hiring metrics and performanceIdentify advanced sourcing strategies for tough-to-fill positionsIncrease the effective use of company recruiting and onboarding systems at the local facility
Effectively use the company's recruiting and onboarding systems at least 95% of the time
Post ALL jobs and relevant screening questions using the company's online ATS (Applicant Tracking System)Track the status of every application to every job opening at the facility using the company's ATSCreate and track offer letters for every new hire using the company's ATSArrange background checks, physicals, and drug screens for prospective candidatesDeliver all onboarding paperwork through the established company onboarding system(s)
Coach hiring managers and supervisors to:
Use behavioral interview techniques and interview guides when interviewing employeesUse onboarding tools and best practices
Serve as an initial point of contact for basic employee relations matters at the local facilityQuickly engage the Corporate Manager of Human Resources about all employee relations issues and keep them informedUse professional HR judgment and maintain employee confidentiality when needed in order to protect the employeeSupport annual & monthly benefits enrollment by providing training and assistance to local facility employees when neededTrain and support local facility personnel in the use of HR systems as needed (ATS, performance management)Work with local facility executives, managers and supervisors to support and/or execute change of status processingSupport additional HR administration projects and initiatives as needed throughout the yearOffice Administration:Assist management with property and facility records, including maintaining budget recordsCoordinate, execute and manage company cell phones, office and janitorial supplies, safety boot and eye glass reimbursement, radios, office equipment maintenance, and associated cartridge and paper supplies.Execute general office duties including but not limited to: verifying weekly time cards and invoices for contract-to-hire employees; issuing and updating divisional vacation calendar; tracking personal time and points for absenteeism and consulting with employees as needed; coordinating off-site document archival storage; ordering and/or coordinating office lunches, meetings and customer visitsProvide support for other administrative duties and projects as directed by the General ManagerPerform back-up functions for operations and inventory coordinators (SAP, OTM, ECT).Physical & Work Requirements:Position may require 5-10% travelMay require evening and/or weekend work in order to support multiple shifts and/or meet deadlinesPosition located within the office of a Warehouse; requires occasional time in the Warehouse and yardCircumstances may require working from home as directed byRequired Background, Competencies & Expertise:Proven office administration and/or HR administration experienceNatural ability to quickly and effectively build and grow interpersonal relationshipsStrong customer orientationStrong oral communication skillsAbility to consult with clients and identify their needsDetail orientationIntegrity and TrustDemonstrates respectDrive for resultsTime managementResponsibilityPreferred Background, Competencies & Expertise:Experience posting jobs, interviewing candidates, and hiring successful long-term employeesPHR or SPHR certificationBachelor's degree in Business Administration, Organization Development, Human Resources, Industrial/Organizational Psychology or related discipline or equivalent work experience