University of Arkansas System
Associate Procurement Services Specialist
University of Arkansas System, Little Rock, Arkansas, United States, 72208
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students".
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Closing Date:09/26/2024Type of Position:Professional Staff - Project/Program AdministrationJob Type:Regular
Work Shift:
Sponsorship Available:
NoInstitution Name:University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks
(available for benefits eligible positions only):Health: Medical, Dental and Vision plans available for qualifying staff and familyHoliday, Vacation and Sick LeaveEducation discount for staff and dependents (undergraduate only)Retirement: Up to 10% matched contribution from UAMSBasic Life Insurance up to $50,000Career Training and Educational OpportunitiesMerchant DiscountsConcierge prescription delivery on the main campus when using UAMS pharmacyBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply
link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:FIN | Finance SC Procurement Team A
Department's Website:
Summary of Job Duties:The Associate Procurement Services Specialist reports to a Procurement Supervisor, Contract Manager, or Administrative Services Manager and is assigned high volume and/or moderately complex buyer functions. Serves as a critical needs processor and is responsible for procurement of bill-only surgery or other critical patient care procurements for UAMS. Ensures standard methodologies for all processes (contract management, analysis, and reporting) are conducted and maintained. Ensures that work product complies with Arkansas State Laws, DFA Policies, UA System Polices, and UAMS policies and procedures.Qualifications:
Minimum Qualifications
Bachelor's degree in public administration, general business, accounting or a related field plus one (1) year of experience in procurement
OR
high school diploma/GED plus five (5) years of experience in procurement.Proficient in MS Office (Word and Excel)Ability to work on a computer 6-8 hours per dayAbility to perform routine office functions including verbal communication, filing and light liftingPreferred Qualifications
Workday, SAP and Adobe Forms literate.Knowledge of state purchasing rules, applicable laws and regulations.
Additional Information:
Responsibilities:• Processes purchase requisitions within the set turnaround time.• Reviews for compliance with State Purchasing and Accounting procedures, The Joint Commission standards and UAMS policies. Makes recommendations to improve compliance and related processes and procedures.• Reviews vendor quotes and proposals for terms and conditions that may conflict with Arkansas state law, UAMS policy, industry best practice, or sound business practice as required.• Transmits purchase orders to vendors.• Processes reports as required.• Initiates bids as needed with Bid Coordinator and Supervisor• Develops and maintains positive relationships with suppliers and internal/external customers, while ensuring compliance to applicable state laws, regulations, policies, and procedures as required.• Provides education and training to departments/requisitions as required.• Must be flexible and responsive in the face of demanding situations.• Position requires good organizational, meticulous attention to detail, and multi-tasking skills.• Maintains purchase order logs.• Resolves purchase order pricing, unit of measure, quantity and product discrepancies.• Assists as appropriate with invoice, receipt or other discrepancies as required.• Troubleshoots problems with purchase orders and composes correspondence for documentation purposes.• Resolves blocked invoices.• Performs other duties as assigned.
Salary Information:Commensurate with education and experience
Required Documents to Apply:List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, TalkingFrequent Physical Activity:N/AOccasional Physical Activity:Lifting, Reaching, Standing, Stooping, WalkingBenefits Eligible:Yes
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Closing Date:09/26/2024Type of Position:Professional Staff - Project/Program AdministrationJob Type:Regular
Work Shift:
Sponsorship Available:
NoInstitution Name:University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks
(available for benefits eligible positions only):Health: Medical, Dental and Vision plans available for qualifying staff and familyHoliday, Vacation and Sick LeaveEducation discount for staff and dependents (undergraduate only)Retirement: Up to 10% matched contribution from UAMSBasic Life Insurance up to $50,000Career Training and Educational OpportunitiesMerchant DiscountsConcierge prescription delivery on the main campus when using UAMS pharmacyBelow you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the
Apply
link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:FIN | Finance SC Procurement Team A
Department's Website:
Summary of Job Duties:The Associate Procurement Services Specialist reports to a Procurement Supervisor, Contract Manager, or Administrative Services Manager and is assigned high volume and/or moderately complex buyer functions. Serves as a critical needs processor and is responsible for procurement of bill-only surgery or other critical patient care procurements for UAMS. Ensures standard methodologies for all processes (contract management, analysis, and reporting) are conducted and maintained. Ensures that work product complies with Arkansas State Laws, DFA Policies, UA System Polices, and UAMS policies and procedures.Qualifications:
Minimum Qualifications
Bachelor's degree in public administration, general business, accounting or a related field plus one (1) year of experience in procurement
OR
high school diploma/GED plus five (5) years of experience in procurement.Proficient in MS Office (Word and Excel)Ability to work on a computer 6-8 hours per dayAbility to perform routine office functions including verbal communication, filing and light liftingPreferred Qualifications
Workday, SAP and Adobe Forms literate.Knowledge of state purchasing rules, applicable laws and regulations.
Additional Information:
Responsibilities:• Processes purchase requisitions within the set turnaround time.• Reviews for compliance with State Purchasing and Accounting procedures, The Joint Commission standards and UAMS policies. Makes recommendations to improve compliance and related processes and procedures.• Reviews vendor quotes and proposals for terms and conditions that may conflict with Arkansas state law, UAMS policy, industry best practice, or sound business practice as required.• Transmits purchase orders to vendors.• Processes reports as required.• Initiates bids as needed with Bid Coordinator and Supervisor• Develops and maintains positive relationships with suppliers and internal/external customers, while ensuring compliance to applicable state laws, regulations, policies, and procedures as required.• Provides education and training to departments/requisitions as required.• Must be flexible and responsive in the face of demanding situations.• Position requires good organizational, meticulous attention to detail, and multi-tasking skills.• Maintains purchase order logs.• Resolves purchase order pricing, unit of measure, quantity and product discrepancies.• Assists as appropriate with invoice, receipt or other discrepancies as required.• Troubleshoots problems with purchase orders and composes correspondence for documentation purposes.• Resolves blocked invoices.• Performs other duties as assigned.
Salary Information:Commensurate with education and experience
Required Documents to Apply:List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, TalkingFrequent Physical Activity:N/AOccasional Physical Activity:Lifting, Reaching, Standing, Stooping, WalkingBenefits Eligible:Yes