Northwestern University
Manager Financial Administration
Northwestern University, Chicago, Illinois, United States, 60290
Department:
MED-Office of Finance & AdminSalary/Grade:
EXS/9
Job Summary:Manages a university accounting-related area or program. Manages financial operations & analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some extremely difficult problems & decisions. Manages daily, monthly, quarterly and annual financial processes for the area or program. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university.Under the Assistant Director of Financial Management in Feinberg School of Medicine, this position provides support and analysis to assigned school departments, centers, institutes and units.Monitors budget performance, expenditure reports, facilitates fiscal year end close.Provides oversight for FSM's school wide payroll functions and supervises coordinator of financial services staff.Contributes to the strategic vision of the medical school through implementation of policies and procedures developed by the school's central financial office.Represents & guides business area on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.Specific Responsibilities:Budget:Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.Manages budget & provides timely, accurate financial status for the current fiscal & future plan.Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.Acts as Budget Office expert on units and functions within portfolio of responsibilities.Coordinates & completes all associated fiscal year close/open processes.Reviews & reconciles actual expenses to budget per NU Audit guidelines.Approves funds reallocation within budget as necessary & appropriate.Analysis, Statements & Reporting:Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.Acts as the key contact for external auditors; prepares financial statement and audit workpapers.Performs complex financial account reconciliations, statement analysis, and transaction research.Builds, maintains, and updates financial models and associated financial analysis.Transactions:Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.May serve as primary Level III school approver for NU Financial transactions.Provides optimal customer service and financial guidance to areas/units.Reviews exceptions forms and reimbursements that require special attention.Monitors open encumbrances & deficit chart strings; &/or stops an expense that is inappropriate or against deficit chart string.Reviews status of related university unit accounts and processes; troubleshoots issues as needed.Leads and provides support for internal &/or granting agency audit requests.Grants & Awards:Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations.Oversees payroll for research appointments.Monitors commitments and expenditures to ensure compliance with granting agency guidelines.Administration:Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.Acts as project manager for design and implementation of regulatory and system changes.Training:Provides training and support to related university units or program participants.Develops and maintains website content and training materials.Supervision:Supervises employees.Trains employees.Hires employees.Evaluates employees' performance.Provides work direction to other employees.Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.Minimum Competencies:Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.Strong understanding of financial reporting.Familiarity with FASB requirements.ATT DET - Attention to Detail.COW - Communication - Oral and written.Preferred Competencies:ATT DET - Attention to Detail.COW - Communication - Oral and written.JUD - Judgement.MUT - Multitasking.Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.Target hiring range for this position will be between $95,000 to $100,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
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MED-Office of Finance & AdminSalary/Grade:
EXS/9
Job Summary:Manages a university accounting-related area or program. Manages financial operations & analysis in support of area/unit's mission & in coordination with central offices such as HR, Budget, Financial Aid, Facilities, Purchasing, IT, Provost, etc. Reviews a portfolio of multiple schools/depts' financial operations comprised of work that involves some extremely difficult problems & decisions. Manages daily, monthly, quarterly and annual financial processes for the area or program. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university.Under the Assistant Director of Financial Management in Feinberg School of Medicine, this position provides support and analysis to assigned school departments, centers, institutes and units.Monitors budget performance, expenditure reports, facilitates fiscal year end close.Provides oversight for FSM's school wide payroll functions and supervises coordinator of financial services staff.Contributes to the strategic vision of the medical school through implementation of policies and procedures developed by the school's central financial office.Represents & guides business area on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.Specific Responsibilities:Budget:Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.Manages budget & provides timely, accurate financial status for the current fiscal & future plan.Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.Acts as Budget Office expert on units and functions within portfolio of responsibilities.Coordinates & completes all associated fiscal year close/open processes.Reviews & reconciles actual expenses to budget per NU Audit guidelines.Approves funds reallocation within budget as necessary & appropriate.Analysis, Statements & Reporting:Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.Acts as the key contact for external auditors; prepares financial statement and audit workpapers.Performs complex financial account reconciliations, statement analysis, and transaction research.Builds, maintains, and updates financial models and associated financial analysis.Transactions:Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.May serve as primary Level III school approver for NU Financial transactions.Provides optimal customer service and financial guidance to areas/units.Reviews exceptions forms and reimbursements that require special attention.Monitors open encumbrances & deficit chart strings; &/or stops an expense that is inappropriate or against deficit chart string.Reviews status of related university unit accounts and processes; troubleshoots issues as needed.Leads and provides support for internal &/or granting agency audit requests.Grants & Awards:Utilizes established systems (effort reporting, direct cost charging/SDA, & financial reporting) to ensure compliance with all applicable regulations.Oversees payroll for research appointments.Monitors commitments and expenditures to ensure compliance with granting agency guidelines.Administration:Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.Acts as project manager for design and implementation of regulatory and system changes.Training:Provides training and support to related university units or program participants.Develops and maintains website content and training materials.Supervision:Supervises employees.Trains employees.Hires employees.Evaluates employees' performance.Provides work direction to other employees.Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.Minimum Competencies:Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.Strong understanding of financial reporting.Familiarity with FASB requirements.ATT DET - Attention to Detail.COW - Communication - Oral and written.Preferred Competencies:ATT DET - Attention to Detail.COW - Communication - Oral and written.JUD - Judgement.MUT - Multitasking.Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.Target hiring range for this position will be between $95,000 to $100,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
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