Northwestern University
Senior Financial Administrator
Northwestern University, Chicago, Illinois, United States, 60290
Department:
MED-Dept of Medical EducationSalary/Grade:
EXS/8
Job Summary:The Department of Medical Education is the unifying force behind all health professions educational programming, innovation and scholarship at Northwestern University Feinberg School of Medicine and its affiliated institutions. The Department encompasses many of the programs that make Feinberg unique and extraordinary, and central to its mission is the support, development and recognition of Feinberg faculty members in their roles as educators.Reporting to the Senior Director for Education, the Sr. Financial Administrator manages the Department's budgets, financial operations and analysis, as well as those of the programs and units within the Department of Medical Education. Responsibilities include budget planning, quarterly forecasting, reporting and year-end close activities, as well as development and implementation of the processes and workflows that support the Department's financial activities, ensuring appropriate reconciliation and reporting. Manages daily, monthly, quarterly financial processes for the Department. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university. Represents &/or guides Department on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.The Financial Administrator collaborates regularly with senior leadership, faculty and staff across the Department, as well as in the Dean's Office, ensuring accuracy and alignment of budgets through forecasting, annual budget & salary planning and year-end close.Specific Responsibilities:Budget:Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.Manages budget & provides timely, accurate financial status for the current fiscal & future plan.Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.Acts as a Budget Office expert on units and functions within portfolio of responsibilities.Coordinates & completes all associated fiscal year close/open processes.Reviews & reconciles actual expenses to budget per NU Audit guidelines.Approves funds reallocation within budget as necessary & appropriate.Analysis, Statements & Reporting:Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.Prepares area or program financial statements and regulatory reports.Acts as the key contact for external auditors; prepares financial statement and audit workpapers.Prepares sections of the university's annual financial report.Performs complex financial account reconciliations, statement analysis, and transaction research.Builds, maintains, and updates financial models and associated financial analysis.Transactions:Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.May serve as primary Level III school approver for NU Financial transactions.Provides optimal customer service and financial guidance to areas/units.Oversees processing of all daily financial transactional activity.Reviews exceptions forms and reimbursements that require special attention.Requests new chart strings.Prepares faculty salary recovery & summer salary.Creates & monitors recharge centers.Monitors open encumbrances & deficit chart strings; &/or stops an expense that is inappropriate or against deficit chart string.Reviews status of related university unit accounts and processes; troubleshoots issues as needed.Leads and provides support for internal &/or granting agency audit requests.Grants &/or Awards:Typically involved in the budget management of numerous research grants.Oversees &/or completes pre- & post-award research administration.Utilizes established systems to ensure compliance with all applicable regulations.Interacts with Principal Investigators (PIs) to build relationships, transfer knowledge & advise on research policies & procedures.Oversees payroll for research appointments.Ensures faculty completion of effort certification.Provides appropriate training for staff & PIs.Monitors commitments and expenditures to ensure compliance with granting agency guidelines.Verifies accurate set up of sponsored project accounts.Administration:Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.Negotiates with vendors for purchases & leases.Acts as project manager for design and implementation of regulatory and system changes.Manages operation of a computer system or system processes that support the area or program.Ensures that service level goals are met.Training:Provides training and support to related university units or program participants.Develops and maintains website content and training materials.Supervision:Provides work direction to other employees.Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.Minimum Competencies:Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.Strong understanding of financial reporting.Familiarity with FASB requirements.Preferred Qualifications:CIA-Certified Internal Auditor.CISA-Certified Information Systems Auditor.CPA-Certified Public Accountant.
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MED-Dept of Medical EducationSalary/Grade:
EXS/8
Job Summary:The Department of Medical Education is the unifying force behind all health professions educational programming, innovation and scholarship at Northwestern University Feinberg School of Medicine and its affiliated institutions. The Department encompasses many of the programs that make Feinberg unique and extraordinary, and central to its mission is the support, development and recognition of Feinberg faculty members in their roles as educators.Reporting to the Senior Director for Education, the Sr. Financial Administrator manages the Department's budgets, financial operations and analysis, as well as those of the programs and units within the Department of Medical Education. Responsibilities include budget planning, quarterly forecasting, reporting and year-end close activities, as well as development and implementation of the processes and workflows that support the Department's financial activities, ensuring appropriate reconciliation and reporting. Manages daily, monthly, quarterly financial processes for the Department. Applies industry and professional standards, interprets university policy and procedure, federal and state laws, granting agency guidelines, and other regulations (as applicable); recommends accounting policy for the university. Represents &/or guides Department on internal & external financial affairs by recommending alternatives & suggestions. Leads and performs all aspects of post-award financial management for sponsored projects.The Financial Administrator collaborates regularly with senior leadership, faculty and staff across the Department, as well as in the Dean's Office, ensuring accuracy and alignment of budgets through forecasting, annual budget & salary planning and year-end close.Specific Responsibilities:Budget:Serves a primary role in the development & implementation of annual budget including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues & expenses.Manages budget & provides timely, accurate financial status for the current fiscal & future plan.Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.Acts as a Budget Office expert on units and functions within portfolio of responsibilities.Coordinates & completes all associated fiscal year close/open processes.Reviews & reconciles actual expenses to budget per NU Audit guidelines.Approves funds reallocation within budget as necessary & appropriate.Analysis, Statements & Reporting:Measures individual net performance of all areas/units as well as consolidated area/unit income statement & balance sheet with the use of pre-defined analytical financial tools.Recommends changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of financial information & analyses provided to management for planning, evaluating & controlling operations.Establishes proper accounting & audit trails for revenue & expenses related to programs & initiatives.Oversees monthly reconciliation & reports on current financial performance, impact on year-end forecast & opportunities & risks.Prepares area or program financial statements and regulatory reports.Acts as the key contact for external auditors; prepares financial statement and audit workpapers.Prepares sections of the university's annual financial report.Performs complex financial account reconciliations, statement analysis, and transaction research.Builds, maintains, and updates financial models and associated financial analysis.Transactions:Oversees accurate, efficient and compliant workflow of all transactional processes across areas/units.May serve as primary Level III school approver for NU Financial transactions.Provides optimal customer service and financial guidance to areas/units.Oversees processing of all daily financial transactional activity.Reviews exceptions forms and reimbursements that require special attention.Requests new chart strings.Prepares faculty salary recovery & summer salary.Creates & monitors recharge centers.Monitors open encumbrances & deficit chart strings; &/or stops an expense that is inappropriate or against deficit chart string.Reviews status of related university unit accounts and processes; troubleshoots issues as needed.Leads and provides support for internal &/or granting agency audit requests.Grants &/or Awards:Typically involved in the budget management of numerous research grants.Oversees &/or completes pre- & post-award research administration.Utilizes established systems to ensure compliance with all applicable regulations.Interacts with Principal Investigators (PIs) to build relationships, transfer knowledge & advise on research policies & procedures.Oversees payroll for research appointments.Ensures faculty completion of effort certification.Provides appropriate training for staff & PIs.Monitors commitments and expenditures to ensure compliance with granting agency guidelines.Verifies accurate set up of sponsored project accounts.Administration:Identifies current & future resource planning & allocation issues & develops, leads, & supervises complex studies & analyses that will assist senior staff in reaching resource planning and allocation decisions.Processes & presents associated data & information through the application of sophisticated database, graphic & spreadsheet tools.Negotiates with vendors for purchases & leases.Acts as project manager for design and implementation of regulatory and system changes.Manages operation of a computer system or system processes that support the area or program.Ensures that service level goals are met.Training:Provides training and support to related university units or program participants.Develops and maintains website content and training materials.Supervision:Provides work direction to other employees.Performs other duties as assigned.Minimum Qualifications:Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree in a major such as accounting, business administration, finance, or related; OR appropriate combination of education and experience.5 years financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience.Minimum Competencies:Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.Strong understanding of financial reporting.Familiarity with FASB requirements.Preferred Qualifications:CIA-Certified Internal Auditor.CISA-Certified Information Systems Auditor.CPA-Certified Public Accountant.
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