Bexar County, TX
Office Assistant IV - Felony Trial Division
Bexar County, TX, San Antonio, Texas, United States, 78208
Salary:
$3,777.00 Monthly
Location :
San Antonio, TX
Job Type:
Full-time Regular
Job Number:
2024-01402
Department:
Public Defender's Office
Opening Date:
09/13/2024
Closing Date:
9/20/2024 11:59 PM Central
Summary
This position is responsible for complex secretarial and clerical duties to support the Felony Trial Division of the Bexar County Public Defender's Office. Through this department the Bexar County Public Defender's Office provides legal representation to indigent arrested persons who are charged with a felony offense. Under the general supervision of the attorneys and administration staff with the office, the successful candidate will be responsible for general clerical duties, assisting in data collection and reporting, preparing complex reports, maintaining computerized files and maintaining employee records. The successful candidate will also be required to assist in the collection of data related to the felony trial division. The position will also require significant interaction with clients of the office, their families and other departments within the county. In that regard, a strong commitment to the mission of the Bexar County Public Defender's Office and excellent customer service skills are required.
Skill in using Microsoft Word, Excel and PowerPoint; ability to be trained on software specific to the mission of the Felony Trial Division.
Duties and Responsibilities
Directly assists with providing department services to other County employees and the general publicAssists with special projects using independent decision-making and judgmentMaintains statistics and develops complex reportsPrepares requisitions and purchase orders, verifies invoices and authorizes vendor payments Maintains and updates personnel records such as attendance and worker's compensationAssists with budget preparation and other related accounting functionsResponds to general and complex questions and complaints regarding department or work, may train administrative or clerical support personnelMay assist in office administration proceduresMay maintain supplies/fixed assetsMay perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining filesMay open and distribute mail Performs related duties as requiredMinimum Qualifications
Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experienceSkill in using Microsoft Word, Excel and PowerPoint; ability to be trained on software specific to the mission of the department.Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures.Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipmentAbility to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general publicMust secure and maintain a favorable background investigation and clearanceMust secure and maintain a pre-employment physicalMay be required to work more than 40 hours during the workweekMay work remotely subject to approval by department headWorking Environment and Physical Demands:
Constantly working in indoor conditionsOccasionally moves items weighing up to 10-15 poundsOccasionally moves about the officeFrequently communicates with others; must be able to exchange accurate informationConstantly operates a computer and other office productivity machineryPositions self to perform essential functionsMust be able to remain in a stationary position
Supplemental Information
Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone: 210-335-2545.
EQUAL OPPORTUNITY EMPLOYERBexar County is an Equal Opportunity Employer and committed to Workplace Diversity.We are committed to providing equal opportunity for protected veterans and individuals with disabilities.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
For more detailed information, please click on the following link to view Benefits offered by Bexar County:
NOTE : Part-Time and Temporary positions are not eligible for Bexar County Benefits.
01
Which best describes your highest level of education completed?
High School Diploma or G.E.DAssociates DegreeBachelor's DegreeMaster's DegreeNone
02
Which best describes your years of administrative experience in an office environment?
No Experience1 Year Experience2 Years Experience3 Years Experience4 Years Experience5 Years Experience6 Years Experience7 or more Years
03
Are you able to secure and maintain a favorable background investigation and clearance?
YesNo
04
Are you able to clear a pre-employment physical and a pre-employment drug screen test?
YesNo
05
Are you able to work more than 40 hours during the work week?
YesNo
06
Are you able to work remotely subject to approval by department head?
YesNo
Required Question
$3,777.00 Monthly
Location :
San Antonio, TX
Job Type:
Full-time Regular
Job Number:
2024-01402
Department:
Public Defender's Office
Opening Date:
09/13/2024
Closing Date:
9/20/2024 11:59 PM Central
Summary
This position is responsible for complex secretarial and clerical duties to support the Felony Trial Division of the Bexar County Public Defender's Office. Through this department the Bexar County Public Defender's Office provides legal representation to indigent arrested persons who are charged with a felony offense. Under the general supervision of the attorneys and administration staff with the office, the successful candidate will be responsible for general clerical duties, assisting in data collection and reporting, preparing complex reports, maintaining computerized files and maintaining employee records. The successful candidate will also be required to assist in the collection of data related to the felony trial division. The position will also require significant interaction with clients of the office, their families and other departments within the county. In that regard, a strong commitment to the mission of the Bexar County Public Defender's Office and excellent customer service skills are required.
Skill in using Microsoft Word, Excel and PowerPoint; ability to be trained on software specific to the mission of the Felony Trial Division.
Duties and Responsibilities
Directly assists with providing department services to other County employees and the general publicAssists with special projects using independent decision-making and judgmentMaintains statistics and develops complex reportsPrepares requisitions and purchase orders, verifies invoices and authorizes vendor payments Maintains and updates personnel records such as attendance and worker's compensationAssists with budget preparation and other related accounting functionsResponds to general and complex questions and complaints regarding department or work, may train administrative or clerical support personnelMay assist in office administration proceduresMay maintain supplies/fixed assetsMay perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining filesMay open and distribute mail Performs related duties as requiredMinimum Qualifications
Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experienceSkill in using Microsoft Word, Excel and PowerPoint; ability to be trained on software specific to the mission of the department.Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures.Skill in performing basic mathematical calculations; skill in operating a personal computer, typewriter and basic office equipmentAbility to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the general publicMust secure and maintain a favorable background investigation and clearanceMust secure and maintain a pre-employment physicalMay be required to work more than 40 hours during the workweekMay work remotely subject to approval by department headWorking Environment and Physical Demands:
Constantly working in indoor conditionsOccasionally moves items weighing up to 10-15 poundsOccasionally moves about the officeFrequently communicates with others; must be able to exchange accurate informationConstantly operates a computer and other office productivity machineryPositions self to perform essential functionsMust be able to remain in a stationary position
Supplemental Information
Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone: 210-335-2545.
EQUAL OPPORTUNITY EMPLOYERBexar County is an Equal Opportunity Employer and committed to Workplace Diversity.We are committed to providing equal opportunity for protected veterans and individuals with disabilities.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
For more detailed information, please click on the following link to view Benefits offered by Bexar County:
NOTE : Part-Time and Temporary positions are not eligible for Bexar County Benefits.
01
Which best describes your highest level of education completed?
High School Diploma or G.E.DAssociates DegreeBachelor's DegreeMaster's DegreeNone
02
Which best describes your years of administrative experience in an office environment?
No Experience1 Year Experience2 Years Experience3 Years Experience4 Years Experience5 Years Experience6 Years Experience7 or more Years
03
Are you able to secure and maintain a favorable background investigation and clearance?
YesNo
04
Are you able to clear a pre-employment physical and a pre-employment drug screen test?
YesNo
05
Are you able to work more than 40 hours during the work week?
YesNo
06
Are you able to work remotely subject to approval by department head?
YesNo
Required Question