University of Tennessee
Administrative Associate - UT Institute of Agriculture Administration
University of Tennessee, Knoxville, Tennessee, United States, 37955
Administrative Associate UT Institute of Agriculture Administration
Position Classification: Administrative Associate 2, Non-Exempt, MR 05, Regular Full Time
The University of Tennessee Institute of Agriculture (UTIA) is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to senior staff, including the Chief Operating Officer, AVC Faculty Affairs, AVC Budget and Finance, and the Director of Stakeholder Engagement. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various institutional projects and events. This position reports directly to the Chief Operating Officer.
As an Administrative Associate you will:
Provide administrative support to multiple senior leaders, anticipating needs and taking proactive action.Serve as the first point of contact for visitors, including university officials and external constituents.Manage leadership calendars, schedule appointments, and coordinate meetings, including preparing agendas and arranging catering.Assist with office management tasks, including answering phones, managing supplies, and maintaining departmental files.Develop and maintain PowerPoint presentations, website content, and broad communications on behalf of leadership.Support financial and personnel processes, including accounts receivable, procurement card reconciliation, and personnel change forms.Assist with institute-wide projects and initiatives.Coordinate special projects as assigned.Collaborate with other administrative associates and engage in cross-functional teamwork.Qualifications:
Required Education/Experience
High school diploma and three-four years of office experienceExperience dealing with highly sensitive and confidential informationPreferred Education/Experience
Bachelor's degree with 1-2 years office experienceCAP certification is strongly preferredExperience in higher education is desirableExperience in a multi-campus university system or multi-location organization is preferredTo be successful in this role, candidates should possess:
Ability to monitor multiple tasks simultaneously and regain focus quickly following interruptionsKnowledge of MS Office and related productsDemonstrated commitment to self-developmentStrong organization, project management, and time management skillsExcellent oral, written, and presentation skills; exceptional listening skillsModels integrity in all actionsOur ideal candidate has:
Knowledge of University policies and procedures, as well as UTIA proceduresKnowledge of Oracle ERP and related financial/talent management systemsWorking knowledge of UT foreign and domestic travel proceduresSkilled in developing strong working relationships with stakeholders and colleagues to resulting in cooperation and collaborationDemonstrated commitment to quality, customer service excellence, and seeking creative solutions
Position Classification: Administrative Associate 2, Non-Exempt, MR 05, Regular Full Time
The University of Tennessee Institute of Agriculture (UTIA) is currently seeking applications for an Administrative Associate to join the administration team, providing essential support to senior staff, including the Chief Operating Officer, AVC Faculty Affairs, AVC Budget and Finance, and the Director of Stakeholder Engagement. The role involves managing calendars, coordinating travel, handling expense reports, ordering supplies, maintaining office organization, and supporting various institutional projects and events. This position reports directly to the Chief Operating Officer.
As an Administrative Associate you will:
Provide administrative support to multiple senior leaders, anticipating needs and taking proactive action.Serve as the first point of contact for visitors, including university officials and external constituents.Manage leadership calendars, schedule appointments, and coordinate meetings, including preparing agendas and arranging catering.Assist with office management tasks, including answering phones, managing supplies, and maintaining departmental files.Develop and maintain PowerPoint presentations, website content, and broad communications on behalf of leadership.Support financial and personnel processes, including accounts receivable, procurement card reconciliation, and personnel change forms.Assist with institute-wide projects and initiatives.Coordinate special projects as assigned.Collaborate with other administrative associates and engage in cross-functional teamwork.Qualifications:
Required Education/Experience
High school diploma and three-four years of office experienceExperience dealing with highly sensitive and confidential informationPreferred Education/Experience
Bachelor's degree with 1-2 years office experienceCAP certification is strongly preferredExperience in higher education is desirableExperience in a multi-campus university system or multi-location organization is preferredTo be successful in this role, candidates should possess:
Ability to monitor multiple tasks simultaneously and regain focus quickly following interruptionsKnowledge of MS Office and related productsDemonstrated commitment to self-developmentStrong organization, project management, and time management skillsExcellent oral, written, and presentation skills; exceptional listening skillsModels integrity in all actionsOur ideal candidate has:
Knowledge of University policies and procedures, as well as UTIA proceduresKnowledge of Oracle ERP and related financial/talent management systemsWorking knowledge of UT foreign and domestic travel proceduresSkilled in developing strong working relationships with stakeholders and colleagues to resulting in cooperation and collaborationDemonstrated commitment to quality, customer service excellence, and seeking creative solutions