James Madison University
UREC Office Manager
James Madison University, Harrisonburg, Virginia, United States, 22802
Working Title:
UREC Office ManagerState Role Title:
Administrative and Office Specialist IIIPosition Type:
Full-time Staff (Classified)Position Status:
Full-TimeCollege/Division:
Health and WellbeingDepartment:
300034 - University Recreation (UREC)Pay Rate:
Pay RangeSpecify Range or Amount:
$42,000 - $46,200Is this a JMU only position?
NoIs this a grant-funded position?
NoIs this a Conflict of Interest designated position?
NoBeginning Review Date:About JMU:James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmploymentGeneral Information:University Recreation (UREC) is currently seeking applicants for the Office Manager position. UREC is a Health & Well-being department within the Student Affairs division. The mission of UREC is to promote and advance healthy lifestyles through educational programs, participation opportunities and supportive services. UREC's qualified staff is committed to excellence and responsive to the developmental needs of their participants. UREC's award-winning main facility is 278,515 square feet of recently expanded and renovated space. UREC looks for people who are passionate about teaching and working with students. Join us as we strive for excellence in building a welcoming atmosphere for every participant, visitor and employee!Duties and Responsibilities:The UREC Office Manager manages the front end of the procurement process, including ordering, entering into eVA and receiving of purchases. Supports the director and assists with projects. Supervises the office and related areas/workrooms and manages a staff of 3-4 student office assistants.
* Procurement Specialist: Initiates and coordinates departmental procurement processes, receives order forms, enters purchases into eVA, calls in orders, and receives orders when they arrive. Works with staff and vendors to ensure compliance with JMU procurement policies.
* Administrative Assistant to the Director: Supports the director with projects, manages the calendar and makes room reservations as needed. Handles routine correspondence and shares routine divisional information intended to reach the entire department.
* Office Manager: Procures and distributes office supplies and materials for the UREC team. Manages the contract for the main office copier/printer/ FAX/Scanner. Manages all UREC landline phones. Manages the shared spaces in the office suite.
* Student Supervisor: Recruits, hires, trains and supervises a staff of 3-4 office assistants who work the front desk and support the fiscal team. Provides daily work assignments, and follows up any issues in a timely manner.
* Teammate and Colleague: Participates fully as part of the UREC team and serves on departmental/divisional committees as assigned. Maintains good relationships with appropriate peers including the AVP for Health and Wellbeing and VP for Student Affairs offices.Qualifications:Required:* Relevant experience in an administrative role* Demonstrated ability to be highly organized, efficient, and show attention to detail* Ability to utilize MS Office 365 and university systems effectively* Effective interpersonal and communication skills
Additional Considerations:* Experience with eVA Procurement system* Experience managing a supervisor's calendar and scheduling group meetings* Experience in training or supervising others* Ability to work collaboratively within a diverse team and maintain strong relationships across the university and with vendorsAdditional Posting Information:Conditions of Employment:Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.EEO Statement:James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.Reasonable Accommodation:If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
UREC Office ManagerState Role Title:
Administrative and Office Specialist IIIPosition Type:
Full-time Staff (Classified)Position Status:
Full-TimeCollege/Division:
Health and WellbeingDepartment:
300034 - University Recreation (UREC)Pay Rate:
Pay RangeSpecify Range or Amount:
$42,000 - $46,200Is this a JMU only position?
NoIs this a grant-funded position?
NoIs this a Conflict of Interest designated position?
NoBeginning Review Date:About JMU:James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU.
Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmploymentGeneral Information:University Recreation (UREC) is currently seeking applicants for the Office Manager position. UREC is a Health & Well-being department within the Student Affairs division. The mission of UREC is to promote and advance healthy lifestyles through educational programs, participation opportunities and supportive services. UREC's qualified staff is committed to excellence and responsive to the developmental needs of their participants. UREC's award-winning main facility is 278,515 square feet of recently expanded and renovated space. UREC looks for people who are passionate about teaching and working with students. Join us as we strive for excellence in building a welcoming atmosphere for every participant, visitor and employee!Duties and Responsibilities:The UREC Office Manager manages the front end of the procurement process, including ordering, entering into eVA and receiving of purchases. Supports the director and assists with projects. Supervises the office and related areas/workrooms and manages a staff of 3-4 student office assistants.
* Procurement Specialist: Initiates and coordinates departmental procurement processes, receives order forms, enters purchases into eVA, calls in orders, and receives orders when they arrive. Works with staff and vendors to ensure compliance with JMU procurement policies.
* Administrative Assistant to the Director: Supports the director with projects, manages the calendar and makes room reservations as needed. Handles routine correspondence and shares routine divisional information intended to reach the entire department.
* Office Manager: Procures and distributes office supplies and materials for the UREC team. Manages the contract for the main office copier/printer/ FAX/Scanner. Manages all UREC landline phones. Manages the shared spaces in the office suite.
* Student Supervisor: Recruits, hires, trains and supervises a staff of 3-4 office assistants who work the front desk and support the fiscal team. Provides daily work assignments, and follows up any issues in a timely manner.
* Teammate and Colleague: Participates fully as part of the UREC team and serves on departmental/divisional committees as assigned. Maintains good relationships with appropriate peers including the AVP for Health and Wellbeing and VP for Student Affairs offices.Qualifications:Required:* Relevant experience in an administrative role* Demonstrated ability to be highly organized, efficient, and show attention to detail* Ability to utilize MS Office 365 and university systems effectively* Effective interpersonal and communication skills
Additional Considerations:* Experience with eVA Procurement system* Experience managing a supervisor's calendar and scheduling group meetings* Experience in training or supervising others* Ability to work collaboratively within a diverse team and maintain strong relationships across the university and with vendorsAdditional Posting Information:Conditions of Employment:Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.EEO Statement:James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.Reasonable Accommodation:If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.