BREC, LA
Procurement Specialist
BREC, LA, Baton Rouge, Louisiana, us, 70873
Salary :
$44,886.40 Annually
Location :
Baton Rouge, LA
Job Type:
Full Time Non-Exempt
Job Number:
PSB2024
Department:
Finance
Opening Date:
08/19/2024
Closing Date:
9/20/2024 4:59 PM Central
FLSA:
Non-Exempt
General Summary
Under the general direction of the Purchasing Manager, the Procurement Specialist is primarily responsible for the purchasing of goods and services, procurement, and contract administration agency wide. Work involves regular communication with internal and external customers and clients, providing technical assistance to lower level staff, negotiation between parties, verification of availability of funds, advising management on proper allocation of funds, and input into budget development. Work may involve guidance and direction of warehousing, receiving, surplus functions, and other auxiliary functions. This is a highly professional technical position with minimal supervision involving moderate complex job duties. Individual in this position will exercise a considerable amount of independent judgment and functional authority to ensure integrity of the procurement function, proper budgetary reviews are made, and that staff is in compliance with the laws, rules, regulations, policies and procedures.
Requirements and Job Specifications
Education Required:
Graduation from an accredited four- year college or university with a bachelor degree.
Area of Study (major) Required:
Accounting or Business or Economics or Supply Chain Management or Logistics or closely related field.
Certification Preferred:
Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer or any equivalent.
License(s) Required:
Valid Louisiana Driver's License in good standing.
Years Relevant Work Experience:
Two years of professional level procurement or purchasing experience. Certification will substitute for one year of required experience.
Preferred:
Five (5) or more years of relevant experience.
Other Job Specifications:
Thorough knowledge of purchasing methods and procedures and various grades and qualities of goods/commodities and/or services being purchasedKnowledge of public buying procedures to include federal, state and municipal purchasing laws and procedures and the Uniform Commercial Code.Knowledge of automated purchasing systems.Knowledge of tabulating, evaluating, awarding and tracking procurement activities.Working knowledge of accounting principles and methods of contracting in relation to purchasing needs.Strong computer skills; must be proficient with spreadsheets, databases, and word processing software.Strong analytical and negotiation skills.Excellent communication skills/interpersonal skills.High in customer service and the ability to deal with the public with tact and courtesy.Ability to communicate effectively, both orally and in writingAbility to evaluate quality and price of products to judge suitability of goods and alternatives offered.Ability to enforce contractual obligation, negotiation and mediation, and cost/price analysis.Ability to prioritize work, meets deadlines, and performs in multi-tasking environment.Ability to interpret established rules and regulations, review work for compliance to standards, propose procedural changes and policy revisions for approval.Ability to identify issues for purchasing actions, recommend alternatives or solutions and resolve routine contractual issues.Ability to develop and maintain strong working relationships with department personnel, vendors, customers/clients.Ability to exercise good judgment, tact and diplomacy in all public dealings.
Functions and Duties
Essential Functions and Duties:
Reviews, verifies specifications and approves departmental purchase orders for equipment, materials, supplies and services.Assist with the RFP evaluation process, coordinates among evaluation team members, vendors and final contract negotiation team, and communicates with citizens, contractors and/or vendors.Assist with solicitation, reviewing and writing bid specifications, conducting bid openings, and reviewing and analyzing bids submitted by vendors for materials, supplies, equipment and services.Consults with vendors to obtain optimum pricing and availability information; maintain contact with vendors.Advise departmental staff on purchasing needs, specifications and areas of standardization.Assist with administering the P-Card and other credit card programs; monitoring electronic purchase orders.Facilitates the Purchasing Process by providing information and technical assistance to end users regarding status and purchasing policies and procedures.Maintains records of procurement transactions, files of qualified vendors and procurement policies and procedures.Performs periodic audits of purchasing office records, non-competitive purchases to ensure compliance with laws, rules, regulations, policies and procedures.Provides direction, training and guidance to staff.Resolves contract discrepancies by investigating routine compliance issues and preparing written documentation.Review, evaluate and recommend best and latest trends in Procurement.Prepare periodic reports.Perform related duties as assigned.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.Supplemental Information
Full time, 8 hours a day, 5 days a week; occasional overtime; one hour lunch break daily, other breaks as needed.
Resumes will
not
be accepted in lieu of a completed application.
You must include all relevant education and experience on your official BREC online application
or it will be deemed incomplete and you will be ineligible for this vacancy.
Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement.
2024 FULL-TIME EMPLOYEE BENEFITS
HEALTH INSURANCE : Comprehensive medical benefits including HMO, PPO, and Blue Saver (Qualified High Deductible High Savings Account) and options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the month, following two months of employment, a (2 month waiting period). Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52 - family. Employee cost per month for PPO: $375.23 - employee only; $975.50 - employee & spouse or employee & dependent 162.68.57 - employee & spouse or employee & dependent children; $290.49 - family. BREC also offers voluntary insurance plans: Dental, Vision, and Supplemental Insurance (Accident, Cancer/Critical Care, Long and Short-term Disability, Term and Whole Life).
LIFE INSURANCE : All full-time employees are insured under a Group Term-Life Insurance policy through Equitable Life Insurance Company a subsidiary of Blue Cross and Blue Shield of Louisiana. Coverage is subject to decrease at age 65 and 70. There is no cost to the employee except for salaries more than $50,000 which are subject to the imputed income clause under the IRS regulations. Coverage is effective immediately.
RETIREMENT SYSTEM : BREC contributions to the City-Parish Employees' Retirement System for each employee amount to 40.32% of salary. Employees contribute at the rate of 9.5%. Retirement contributions are tax deferred. Personal contributions are kept on account and refunded if employees leave BREC before their retirement. Additional benefit opportunities are available after 25 years through the DROP program. BREC also offers a Supplemental Retirement DEFERRED COMPENSATION PLAN through payroll deduction.
HOLIDAYS : BREC employees receive twelve (12) paid holidays per year.
SICK LEAVE : BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.
ANNUAL LEAVE : BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.
FULL-TIME STATUS : Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.
EMPLOYEE DISCOUNTS : BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.
EAP : BREC's Employee Assistance Program (EAP) is administered by Hidalgo Health Associates. They EAP helps employees and their family members resolve personal or work-related problems.
CREDIT UNION : BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.
FEDERAL STUDENT LOAN FORGIVENESS : BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven.
LA START : This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.
FSA : BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.
SUPPLEMENT BENEFITS : BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, life, LTD and STD.
BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
*Commissioned Approved Benefits Effective January 1, 2024*
01
Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location?
02
Do you possess a 4 year degree in Accounting, Business, Economics, Supply Chain Management, Logistics, or a closely related field?
03
Do you have a valid Louisiana driver's license?
04
Do you possess two (2) years of professional level procurement or purchasing experience? If yes, please explain below.
Required Question
$44,886.40 Annually
Location :
Baton Rouge, LA
Job Type:
Full Time Non-Exempt
Job Number:
PSB2024
Department:
Finance
Opening Date:
08/19/2024
Closing Date:
9/20/2024 4:59 PM Central
FLSA:
Non-Exempt
General Summary
Under the general direction of the Purchasing Manager, the Procurement Specialist is primarily responsible for the purchasing of goods and services, procurement, and contract administration agency wide. Work involves regular communication with internal and external customers and clients, providing technical assistance to lower level staff, negotiation between parties, verification of availability of funds, advising management on proper allocation of funds, and input into budget development. Work may involve guidance and direction of warehousing, receiving, surplus functions, and other auxiliary functions. This is a highly professional technical position with minimal supervision involving moderate complex job duties. Individual in this position will exercise a considerable amount of independent judgment and functional authority to ensure integrity of the procurement function, proper budgetary reviews are made, and that staff is in compliance with the laws, rules, regulations, policies and procedures.
Requirements and Job Specifications
Education Required:
Graduation from an accredited four- year college or university with a bachelor degree.
Area of Study (major) Required:
Accounting or Business or Economics or Supply Chain Management or Logistics or closely related field.
Certification Preferred:
Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer or any equivalent.
License(s) Required:
Valid Louisiana Driver's License in good standing.
Years Relevant Work Experience:
Two years of professional level procurement or purchasing experience. Certification will substitute for one year of required experience.
Preferred:
Five (5) or more years of relevant experience.
Other Job Specifications:
Thorough knowledge of purchasing methods and procedures and various grades and qualities of goods/commodities and/or services being purchasedKnowledge of public buying procedures to include federal, state and municipal purchasing laws and procedures and the Uniform Commercial Code.Knowledge of automated purchasing systems.Knowledge of tabulating, evaluating, awarding and tracking procurement activities.Working knowledge of accounting principles and methods of contracting in relation to purchasing needs.Strong computer skills; must be proficient with spreadsheets, databases, and word processing software.Strong analytical and negotiation skills.Excellent communication skills/interpersonal skills.High in customer service and the ability to deal with the public with tact and courtesy.Ability to communicate effectively, both orally and in writingAbility to evaluate quality and price of products to judge suitability of goods and alternatives offered.Ability to enforce contractual obligation, negotiation and mediation, and cost/price analysis.Ability to prioritize work, meets deadlines, and performs in multi-tasking environment.Ability to interpret established rules and regulations, review work for compliance to standards, propose procedural changes and policy revisions for approval.Ability to identify issues for purchasing actions, recommend alternatives or solutions and resolve routine contractual issues.Ability to develop and maintain strong working relationships with department personnel, vendors, customers/clients.Ability to exercise good judgment, tact and diplomacy in all public dealings.
Functions and Duties
Essential Functions and Duties:
Reviews, verifies specifications and approves departmental purchase orders for equipment, materials, supplies and services.Assist with the RFP evaluation process, coordinates among evaluation team members, vendors and final contract negotiation team, and communicates with citizens, contractors and/or vendors.Assist with solicitation, reviewing and writing bid specifications, conducting bid openings, and reviewing and analyzing bids submitted by vendors for materials, supplies, equipment and services.Consults with vendors to obtain optimum pricing and availability information; maintain contact with vendors.Advise departmental staff on purchasing needs, specifications and areas of standardization.Assist with administering the P-Card and other credit card programs; monitoring electronic purchase orders.Facilitates the Purchasing Process by providing information and technical assistance to end users regarding status and purchasing policies and procedures.Maintains records of procurement transactions, files of qualified vendors and procurement policies and procedures.Performs periodic audits of purchasing office records, non-competitive purchases to ensure compliance with laws, rules, regulations, policies and procedures.Provides direction, training and guidance to staff.Resolves contract discrepancies by investigating routine compliance issues and preparing written documentation.Review, evaluate and recommend best and latest trends in Procurement.Prepare periodic reports.Perform related duties as assigned.
This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties as requested by his or her supervisor.Supplemental Information
Full time, 8 hours a day, 5 days a week; occasional overtime; one hour lunch break daily, other breaks as needed.
Resumes will
not
be accepted in lieu of a completed application.
You must include all relevant education and experience on your official BREC online application
or it will be deemed incomplete and you will be ineligible for this vacancy.
Complete each section of this application (i.e. work experience, education, etc.) to demonstrate that you meet the eligibility and minimum qualification requirements described in this announcement.
2024 FULL-TIME EMPLOYEE BENEFITS
HEALTH INSURANCE : Comprehensive medical benefits including HMO, PPO, and Blue Saver (Qualified High Deductible High Savings Account) and options are provided through Blue Cross Blue Shield of Louisiana. Coverage is effective the first of the month, following two months of employment, a (2 month waiting period). Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52 - family. Employee cost per month for PPO: $375.23 - employee only; $975.50 - employee & spouse or employee & dependent 162.68.57 - employee & spouse or employee & dependent children; $290.49 - family. BREC also offers voluntary insurance plans: Dental, Vision, and Supplemental Insurance (Accident, Cancer/Critical Care, Long and Short-term Disability, Term and Whole Life).
LIFE INSURANCE : All full-time employees are insured under a Group Term-Life Insurance policy through Equitable Life Insurance Company a subsidiary of Blue Cross and Blue Shield of Louisiana. Coverage is subject to decrease at age 65 and 70. There is no cost to the employee except for salaries more than $50,000 which are subject to the imputed income clause under the IRS regulations. Coverage is effective immediately.
RETIREMENT SYSTEM : BREC contributions to the City-Parish Employees' Retirement System for each employee amount to 40.32% of salary. Employees contribute at the rate of 9.5%. Retirement contributions are tax deferred. Personal contributions are kept on account and refunded if employees leave BREC before their retirement. Additional benefit opportunities are available after 25 years through the DROP program. BREC also offers a Supplemental Retirement DEFERRED COMPENSATION PLAN through payroll deduction.
HOLIDAYS : BREC employees receive twelve (12) paid holidays per year.
SICK LEAVE : BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.
ANNUAL LEAVE : BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.
FULL-TIME STATUS : Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.
EMPLOYEE DISCOUNTS : BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.
EAP : BREC's Employee Assistance Program (EAP) is administered by Hidalgo Health Associates. They EAP helps employees and their family members resolve personal or work-related problems.
CREDIT UNION : BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.
FEDERAL STUDENT LOAN FORGIVENESS : BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven.
LA START : This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.
FSA : BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.
SUPPLEMENT BENEFITS : BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, life, LTD and STD.
BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
*Commissioned Approved Benefits Effective January 1, 2024*
01
Have you ever volunteered for BREC? Yes or No. If so, in what capacity and what location?
02
Do you possess a 4 year degree in Accounting, Business, Economics, Supply Chain Management, Logistics, or a closely related field?
03
Do you have a valid Louisiana driver's license?
04
Do you possess two (2) years of professional level procurement or purchasing experience? If yes, please explain below.
Required Question