Nationwide IT Services
Executive Assistant
Nationwide IT Services, Washington, District of Columbia, us, 20022
Executive Assistant
Location:
Washington DCClearance:
Public TrustWork Environment:
100% on-sitePosition Overview:Nationwide IT Services (NIS) is seeking an experienced, professional Executive Assistant with a strong ability to manage the day-to-day of high-level executives in a critical office of the Federal government.Duties and Responsibilities:Manage appointments, calendars, schedules, and customer service.Receive and screen all visitors and calls, take messages, and monitor returned calls (serve as gatekeeper).Return calls when necessary or appropriate.Refer administrative problems/situations to the appropriate individual.Handle mail, correspondence, and reports.Prepare briefing materials and briefs in advance of meetings, including requesting material from Senior Staff promptly.Prepare meeting agendas, schedule rooms, and notify participants of scheduling procedures and changes.Set up virtual meetings and take attendance, as requested.Conduct internal and external contact work.Assist with meeting preparation and assistance.Coordinate travel arrangements.Make and close out all travel arrangements for Senior Staff upon request (including transportation and all logistics) through the agency’s travel management process and other sources as necessary.Assist other related Divisions and groups with travel arrangements if necessary.Research travel requirements and communicate necessary preparations to the site staff.Job Qualifications:Bachelor's degree or higher preferred.Advanced computer skills (proficient in Microsoft suite products) and internet research skills.Excellent oral and written communication skills.Able to handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.Responsible for confidential and time-sensitive material.Prepare daily briefing materials for leadership.Rely on experience and judgment to plan/accomplish goals and anticipate/adapt to leadership needs.Ability to multitask (supporting multiple personnel and/or projects), meet quick turnaround deadlines, and maintain professionalism in high-pressure environments.Prior experience in a federal agency is preferred.Significant prior experience working as an EA for a high-level executive (minimum of eight (8) years of related work experience).About Nationwide IT Services:NIS is an IT and Management consulting company and a CVE-verified Service-Disabled Veteran Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP), educational reimbursement, and Pet Insurance.Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability, or protected veteran status.
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Location:
Washington DCClearance:
Public TrustWork Environment:
100% on-sitePosition Overview:Nationwide IT Services (NIS) is seeking an experienced, professional Executive Assistant with a strong ability to manage the day-to-day of high-level executives in a critical office of the Federal government.Duties and Responsibilities:Manage appointments, calendars, schedules, and customer service.Receive and screen all visitors and calls, take messages, and monitor returned calls (serve as gatekeeper).Return calls when necessary or appropriate.Refer administrative problems/situations to the appropriate individual.Handle mail, correspondence, and reports.Prepare briefing materials and briefs in advance of meetings, including requesting material from Senior Staff promptly.Prepare meeting agendas, schedule rooms, and notify participants of scheduling procedures and changes.Set up virtual meetings and take attendance, as requested.Conduct internal and external contact work.Assist with meeting preparation and assistance.Coordinate travel arrangements.Make and close out all travel arrangements for Senior Staff upon request (including transportation and all logistics) through the agency’s travel management process and other sources as necessary.Assist other related Divisions and groups with travel arrangements if necessary.Research travel requirements and communicate necessary preparations to the site staff.Job Qualifications:Bachelor's degree or higher preferred.Advanced computer skills (proficient in Microsoft suite products) and internet research skills.Excellent oral and written communication skills.Able to handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.Responsible for confidential and time-sensitive material.Prepare daily briefing materials for leadership.Rely on experience and judgment to plan/accomplish goals and anticipate/adapt to leadership needs.Ability to multitask (supporting multiple personnel and/or projects), meet quick turnaround deadlines, and maintain professionalism in high-pressure environments.Prior experience in a federal agency is preferred.Significant prior experience working as an EA for a high-level executive (minimum of eight (8) years of related work experience).About Nationwide IT Services:NIS is an IT and Management consulting company and a CVE-verified Service-Disabled Veteran Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members.Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP), educational reimbursement, and Pet Insurance.Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability, or protected veteran status.
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