Stanford University
Research Administration Coordinator (Hybrid)
Stanford University, Palo Alto, California, United States, 94306
Research Administration Coordinator (Hybrid)
Stanford University, Department of Medicine, is seeking a highly motivated, hard-working professional to work in the role of Research Development Coordinator under the general direction of the Research Operations Manager to develop, implement and administer the vision, strategy, and goals of the various research efforts within the Division of Primary Care and Population Health (PCPH). The role of this position will oversee both pre and post award portfolios for our research population, collaborating with faculty and researchers to develop and manage their funding sources. This role requires serving as a resource expert, supporting the growth and development of our faculty and research efforts. Given the significant growth of our Division in recent years, we are seeking a candidate who is adept at multitasking, extremely detail-oriented, self-motivated, and a strong team player. Excellent communication skills are essential for high-level interactions within our diverse academic and medical community.This role will be in a hybrid agreement frequenting our Stanford campus, but is remote eligible.Duties include:Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and nonsponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.Develop, prepare, and finalize project budgets, and provide budget justification.Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are fulfilled; initiate cost transfers.Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.Develop and communicate reports supporting project status; create effective forecasting and decision aides.Understand, apply, and advise on university and government policies for projects.Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.DESIRED QUALIFICATIONS:Higher Education experience preferred.Extensive knowledge of policies related to research administration (Uniform Guidance, sponsor policies and practices).Strong understanding of Stanford systems: Stanford Electronic Research Administration (SeRA), Oracle financials, Commitment Management System, iLab, Business Intelligence reporting module.EDUCATION & EXPERIENCE (REQUIRED):Bachelor’s degree and three years of job related experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):Basic knowledge of governmental regulations.Ability to understand, interpret, and communicate policies and procedures.Excellent oral, written, and communication skills.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.Strong accounting skills; knowledge of accounting principles.Ability to complete Cardinal Curriculum I and II within first year in role.Knowledge of procurement needs, including solesourcing, cost analyses, vendor requirements, and small business reporting.Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.Competency in project management.Ability to work well independently, but also to seek or offer assistance when needed.Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.Excellent time management and organizational skills.CERTIFICATIONS & LICENSES:Cardinal Curriculum I and II must be completed to remain in this position.Certified Accountant or Auditor or similar credential desired.PHYSICAL REQUIREMENTS:Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Rarely lift, carry, push and pull objects weighing 11-20 pounds.WORKING STANDARDS:Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.The expected pay range for this position is $85,000 to $108,000 per annum.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
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Stanford University, Department of Medicine, is seeking a highly motivated, hard-working professional to work in the role of Research Development Coordinator under the general direction of the Research Operations Manager to develop, implement and administer the vision, strategy, and goals of the various research efforts within the Division of Primary Care and Population Health (PCPH). The role of this position will oversee both pre and post award portfolios for our research population, collaborating with faculty and researchers to develop and manage their funding sources. This role requires serving as a resource expert, supporting the growth and development of our faculty and research efforts. Given the significant growth of our Division in recent years, we are seeking a candidate who is adept at multitasking, extremely detail-oriented, self-motivated, and a strong team player. Excellent communication skills are essential for high-level interactions within our diverse academic and medical community.This role will be in a hybrid agreement frequenting our Stanford campus, but is remote eligible.Duties include:Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and nonsponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.Develop, prepare, and finalize project budgets, and provide budget justification.Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.Collaborate with Office of Sponsored Research to ensure awards are set up properly and costsharing requirements are fulfilled; initiate cost transfers.Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.Develop and communicate reports supporting project status; create effective forecasting and decision aides.Understand, apply, and advise on university and government policies for projects.Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.DESIRED QUALIFICATIONS:Higher Education experience preferred.Extensive knowledge of policies related to research administration (Uniform Guidance, sponsor policies and practices).Strong understanding of Stanford systems: Stanford Electronic Research Administration (SeRA), Oracle financials, Commitment Management System, iLab, Business Intelligence reporting module.EDUCATION & EXPERIENCE (REQUIRED):Bachelor’s degree and three years of job related experience, or combination of education and relevant experience.KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):Basic knowledge of governmental regulations.Ability to understand, interpret, and communicate policies and procedures.Excellent oral, written, and communication skills.Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.Strong accounting skills; knowledge of accounting principles.Ability to complete Cardinal Curriculum I and II within first year in role.Knowledge of procurement needs, including solesourcing, cost analyses, vendor requirements, and small business reporting.Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.Competency in project management.Ability to work well independently, but also to seek or offer assistance when needed.Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.Excellent time management and organizational skills.CERTIFICATIONS & LICENSES:Cardinal Curriculum I and II must be completed to remain in this position.Certified Accountant or Auditor or similar credential desired.PHYSICAL REQUIREMENTS:Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Rarely lift, carry, push and pull objects weighing 11-20 pounds.WORKING STANDARDS:Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide.The expected pay range for this position is $85,000 to $108,000 per annum.At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
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