OSP Office/Grant Coordinator

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.Job Posting Title:OSP Office/Grant Coordinator Position Type:Professional / Unclassified Department:LSUAM ORED - OSP - Operations (Michelle Sharp Pennington (00001347)) Work Location:0202 Robert Lee Himes Hall Pay Grade:Professional Job Description:This position is an unclassified position in the Office of Sponsored Programs at LSU. The Office Coordinator coordinates sub-award processing and workflow of subawards, assists with overall award processing workflow in GeauxGrants and assists with general office operations. Job Responsibilities:Coordinates sub-award processing by: monitoring OSP sub-award mailbox and routing emails to appropriate individuals, and performing responsibilities outlined in OSP's Sub-award Selection, Preparation & Monitoring Procedures, including but not limited to logging in sub-awards and sub-award modification requests, completing pre-award assessment questionnaires, updating and maintaining sub-award data in GeauxGrants, utilizing Workday to create subaward PO's and Change Orders, monitoring Workday for issuance of PO's on sub-awards, and processing executed sub-awards to SPA, This individual also monitors and requests Single audit certificates from sub-awardees, and maintains electronic sub-award files. (60%)Assists with GeauxGrants workflow by : processing declines, processing fully executed non-signature awards to Sponsored Program Accounting and sponsored project agreements as assigned which includes logging in new awards and modification approvals. Responsible for following up on outstanding partially executed agreements. Assists Operations Manager/Executive Director with review of operational budget. Timekeeper- updates internal office leave outlook calendar daily. (25%)General office operations including, but not limited to: answering general phone calls rolling over from main line & routing to appropriate staff; conducting a yearly inventory of the office space and equipment, functioning as point of contact for office equipment maintenance and office upkeep, and assists in the training of student employees, receiving office visitors, ensuring front desk coverage, distributing mail, and ensuring student worker daily responsibilities are carried out. On a quarterly basis, procures office supplies. (10%)Other duties as assigned. (5%)Minimum Qualifications:Bachelor's DegreePreferred Qualifications:Bachelor's Degree in a Business related field and three (3) or more years of professional experience; Proven ability to work effectively under pressure to meet deadlines and handle multiple projects while working with and interacting with individuals at multiple skill and professional levels. Computer application skills. Physical Demands:Physical ability and eye-hand coordination necessary to use a computer terminal, copier, telephone and other standard office equipment; ability to sit in the same position for extended periods (5.5+ hours a day) at a time using continuous hand motions when entering data into the computer system.Additional Job Description:Special Instructions:Please provide a cover letter, resume, and three (3) professional references including name, title, phone number, and e-mail address.Please attach ALL required documents under the "Resume/CV" section of your application.A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required before hiring.Due to the nature of the position and/or position responsibilities this position shall be subject to pre-employment screenings.For questions or concerns about updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact Michelle Pennington at mpennington@lsu.edu. Posting Date:September 10, 2024 Closing Date (Open Until Filled if No Date Specified):Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):LSU is an Equal Opportunity Employer and SAME Agency:LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.