The University of Mississippi
Mail Services Supervisor
The University of Mississippi, Santa Cruz, California, us, 95061
Note for Current UM Employees
Current employees must apply internally via connectU >
connectu.olemiss.eduDefinition of Class
This position supervises and coordinates the activities of Campus Mail Services. The incumbent engages in the receipt, distribution, and mailing of campus mail and performs clerical tasks associated with the billing and reconciliation of daily postage charges.Examples of Work Performed
Supervises and coordinates the activities of Campus Mail Services.Performs clerical duties including sorting, collecting, and metering postal materials in accordance with established procedures and federal postal regulations.Supervises and participates in the tracking of lost, mis-delivered, or damaged letters and packages.Supervises various personnel functions such as hiring, training, time approval, merit recommendations, promotions, and vacation schedules.Tracks and enters daily postage charges for mail processed through Campus Mail Services.Prepares daily posting of mail charges and bills departmental accounts for surcharges and postage due as well as accounts receivable billing.Monitors USPS account balances, reserve account balances and prepares requests to fund USPS and reserve accounts.Prepares monthly reports for Procurement Services including insurance and bulk mail reports.Prepares and maintains filing system of correspondence, records, and reports.Receives letters and parcels for mailing.Provides customer services to University community, which includes advising members of the most efficient, economical methods of mailing materials.Maintains relationship with USPS including local postmaster and post office staff.Maintains and updates customer database.Operates postage meter machine to stamp outgoing letters, weighs and stamps packages, and delivers mail in the absence of delivery staff as needed.Maintains daily records of metered mail.Maintains departmental equipment including vehicles and postal meters/machines and maintenance records.Assists in preparation of departmental budget and makes recommendations for equipment purchases.Performs similar or related duties as assigned or required.Essential Functions
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.Supervises support staff and participates in the receipt, distribution, and mailing out of campus mail.Monitors activities to ensure compliance with established procedures and federal postal regulations.Prepares and maintains postal reports and daily records.Processes billing and reconciliation of daily postage charges.Minimum Education/Experience
Education:High School Diploma or equivalent (GED).ANDExperience:Two (2) years of experience related to the above described duties.Licensure:Must possess a valid driver’s license.Interview Requirements:Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.Salary/Wage Information
To learn more about our pay structure and view our salary ranges,
click here
to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
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Current employees must apply internally via connectU >
connectu.olemiss.eduDefinition of Class
This position supervises and coordinates the activities of Campus Mail Services. The incumbent engages in the receipt, distribution, and mailing of campus mail and performs clerical tasks associated with the billing and reconciliation of daily postage charges.Examples of Work Performed
Supervises and coordinates the activities of Campus Mail Services.Performs clerical duties including sorting, collecting, and metering postal materials in accordance with established procedures and federal postal regulations.Supervises and participates in the tracking of lost, mis-delivered, or damaged letters and packages.Supervises various personnel functions such as hiring, training, time approval, merit recommendations, promotions, and vacation schedules.Tracks and enters daily postage charges for mail processed through Campus Mail Services.Prepares daily posting of mail charges and bills departmental accounts for surcharges and postage due as well as accounts receivable billing.Monitors USPS account balances, reserve account balances and prepares requests to fund USPS and reserve accounts.Prepares monthly reports for Procurement Services including insurance and bulk mail reports.Prepares and maintains filing system of correspondence, records, and reports.Receives letters and parcels for mailing.Provides customer services to University community, which includes advising members of the most efficient, economical methods of mailing materials.Maintains relationship with USPS including local postmaster and post office staff.Maintains and updates customer database.Operates postage meter machine to stamp outgoing letters, weighs and stamps packages, and delivers mail in the absence of delivery staff as needed.Maintains daily records of metered mail.Maintains departmental equipment including vehicles and postal meters/machines and maintenance records.Assists in preparation of departmental budget and makes recommendations for equipment purchases.Performs similar or related duties as assigned or required.Essential Functions
These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.Supervises support staff and participates in the receipt, distribution, and mailing out of campus mail.Monitors activities to ensure compliance with established procedures and federal postal regulations.Prepares and maintains postal reports and daily records.Processes billing and reconciliation of daily postage charges.Minimum Education/Experience
Education:High School Diploma or equivalent (GED).ANDExperience:Two (2) years of experience related to the above described duties.Licensure:Must possess a valid driver’s license.Interview Requirements:Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.Salary/Wage Information
To learn more about our pay structure and view our salary ranges,
click here
to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.EEO Statement
The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.Background Check Statement
The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
#J-18808-Ljbffr