Cape Fox Shared Services
Operations Coordinator
Cape Fox Shared Services, Bethesda, Maryland, us, 20811
Cape Fox Facility Services is seeking an Operations Coordinator to join our team in Bethesda, MD in support of the NIH.
Responsibilities:
Provides support for various procurement and administrative tasks.Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.Coordinate meetings, workshops and courses for staff; schedule conference rooms.Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff.Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.Update and develop content for web sites, newsletter, and other formats of communication, and monitor for currency and accuracy of information.Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.Work with staff on proofreading, recommending, interpreting, and/or implementing internal Division policies and procedures.Prepare, review, and route various actions for submission to the Division Director and Administrative Officer.Coordinate the printing and conversion of paper documents to electronic files.Prepares PowerPoint Presentations to include but not limited to: development of draft presentations, incorporating feedback into presentations, updating existing presentations, reviewing presentations for accuracy.Compile and review various types of memos, documents, and packages.Develop, maintain, and utilize various administrative databases.Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for division programs, policies, and activities.Maintain branch file systems for correspondence and projects.Provide logistic support for IC council.Make travel arrangements for IC Council members attending the sessions in person.Acts as point of contact with management and administrative, budget and property management staff.Develop Statements of Work (SOWs), performing market research and working with program staff on administrative functions, including invoice tracking and contractor billing issues.Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines and general information.Provide guidance to staff on Federal guidelines and procedures.Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.Review all personnel packages and advise program personnel on HR regulations and policies.Ensure proper implementation of federal personal property management, as defined by federal laws, regulations, and HHS and NIH Property Management Policies.Prepare and format information for internal and external distribution, including writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, qualitative data coding, editing, proofreading and other information preparation duties.
Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries, and affiliates offer preference to Cape Fox Corporation shareholders, descendants, and other Native Americans pursuant to Public Law 100-241.
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Responsibilities:
Provides support for various procurement and administrative tasks.Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual/mass mailings, correspondence, reports and various forms.Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.Provide administrative, procedural and informational resource support; work with staff to coordinate program workflow.Work with staff on proofreading, recommending, interpreting, and/or implementing internal administrative policies and procedures.Coordinate meetings, workshops and courses for staff; schedule conference rooms.Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements; prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff.Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.Update and develop content for web sites, newsletter, and other formats of communication, and monitor for currency and accuracy of information.Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.Work with staff on proofreading, recommending, interpreting, and/or implementing internal Division policies and procedures.Prepare, review, and route various actions for submission to the Division Director and Administrative Officer.Coordinate the printing and conversion of paper documents to electronic files.Prepares PowerPoint Presentations to include but not limited to: development of draft presentations, incorporating feedback into presentations, updating existing presentations, reviewing presentations for accuracy.Compile and review various types of memos, documents, and packages.Develop, maintain, and utilize various administrative databases.Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for division programs, policies, and activities.Maintain branch file systems for correspondence and projects.Provide logistic support for IC council.Make travel arrangements for IC Council members attending the sessions in person.Acts as point of contact with management and administrative, budget and property management staff.Develop Statements of Work (SOWs), performing market research and working with program staff on administrative functions, including invoice tracking and contractor billing issues.Organize, coordinate and administer the administrative components of the assigned servicing area; collaborate with program officials and administrative offices.Serve as liaison between Director and divisional staff; communicate policies, protocols, regulations, guidelines and general information.Provide guidance to staff on Federal guidelines and procedures.Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.Review documentation for compliance with policy and procedures; interpret instructions for adherence to format; collect data; provide summaries for analysis and interpretation.Review all personnel packages and advise program personnel on HR regulations and policies.Ensure proper implementation of federal personal property management, as defined by federal laws, regulations, and HHS and NIH Property Management Policies.Prepare and format information for internal and external distribution, including writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, qualitative data coding, editing, proofreading and other information preparation duties.
Cape Fox Corporation, its subsidiaries, and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries, and affiliates offer preference to Cape Fox Corporation shareholders, descendants, and other Native Americans pursuant to Public Law 100-241.
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