Suffolk Construction
Administrative Operations Manager
Suffolk Construction, Boston, Massachusetts, us, 02298
Administrative Operations Manager
ID:
2024-8155Job Location:
US-MA-BostonType:
Regular Full-TimeCategory/Department:
Operational ExcellenceOverview
About Suffolk:
Suffolk is a national enterprise that builds, innovates, and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies), and innovation research/development.Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit
www.suffolk.com
and follow Suffolk on
Facebook ,
Twitter ,
LinkedIn ,
YouTube , and
Instagram .The Role:
The Administrative Operations Manager will provide comprehensive administrative support to the Operational Excellence leadership team and broader department. This role requires a detail-oriented and tech-savvy individual who can produce and manage executive operations reports, coordinate departmental programs and events, and handle various logistical responsibilities. The ideal candidate will demonstrate impeccable attention to detail, be able to solve problems quickly, and manage multiple priorities at once. This individual will contribute to the overall efficiency and effectiveness of the department.Responsibilities
Administrative Support:
Provide administrative support across the Operational Excellence leadership team, including proactively managing calendars, reserving conference rooms, and coordinating meetings.Report Production and Distribution:
Produce and package Executive Operations reports utilizing various technology platforms. Create, run, and distribute weekly operations reports to Operations leadership and Operational Excellence team members.Program Support:
Support logistics for major Operational Excellence programs including organizing meetings, arranging logistics, printing and binding meeting materials, ordering SWAG, preparing relevant communications.Presentation Support:
Consolidate, edit, and proofread PPT presentations and documents as needed.Meeting Support:
Develop agendas and associated materials for upcoming meetings. Take meeting minutes, track ball in court and due dates, and follow-up on action items as necessary.Travel Coordination & Expenses:
Oversee travel arrangements for the Operational Excellence leadership team, including travel logistics, local on-site coordination, calendar management, and expense reporting.Event Planning:
Plan department-wide events, offsites, and team-building activities. Coordinate and execute logistics associated with specific programming. Arrange the location, necessary equipment, agenda, and relevant information.Document Management:
Curate, organize, print, and bind project plans and other related materials across the regions as requested. Maintain and update team materials such as organization charts and job descriptions.General Knowledge:
Maintain working knowledge of relevant Suffolk policies and procedures and be prepared to provide information in this regard as required.Qualifications
Proven experience as an administrative assistant, executive assistant, project administrator, or in a similar administrative role.Preferred familiarity of A/E/C Industry and its terminology.Proficiency in internet applications and MS Office Suite (Outlook, Excel, Power Point, Word). Familiarity with Procore and Bluebeam preferred.Self-motivated with ability to work independently and as part of a team.Eagerness to learn operations processes and terms and contribute to the Operational Excellence group.Ability to interact with others at all levels of the organization in a fast-paced environment, maintaining flexibility under pressure.Strong initiative in completing tasks and meeting deadlines.Exceptional organizational and follow-up skills.Strong multitasking skills with the ability to prioritize tasks.Excellent written and verbal communication skills.High level of discretion and confidentiality.Strong attention to detail and accuracy.Willingness to learn and adapt to new responsibilities and challenges.Education and Experience:Associate or bachelor's degree preferred.Minimum of 4 years of experience in an administrative or executive assistant role, preferably in construction or a related industry.Salary Range:
$80,000-100,000Location:
Boston Office - 5 days a week onsiteWorking Conditions
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.EEO Statement
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.Connect With Us!
Not ready to apply? Please submit your resume and/or contact information to Connect with us for general consideration.
#J-18808-Ljbffr
ID:
2024-8155Job Location:
US-MA-BostonType:
Regular Full-TimeCategory/Department:
Operational ExcellenceOverview
About Suffolk:
Suffolk is a national enterprise that builds, innovates, and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies), and innovation research/development.Suffolk - America's Contractor - is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit
www.suffolk.com
and follow Suffolk on
Facebook ,
Twitter ,
LinkedIn ,
YouTube , and
Instagram .The Role:
The Administrative Operations Manager will provide comprehensive administrative support to the Operational Excellence leadership team and broader department. This role requires a detail-oriented and tech-savvy individual who can produce and manage executive operations reports, coordinate departmental programs and events, and handle various logistical responsibilities. The ideal candidate will demonstrate impeccable attention to detail, be able to solve problems quickly, and manage multiple priorities at once. This individual will contribute to the overall efficiency and effectiveness of the department.Responsibilities
Administrative Support:
Provide administrative support across the Operational Excellence leadership team, including proactively managing calendars, reserving conference rooms, and coordinating meetings.Report Production and Distribution:
Produce and package Executive Operations reports utilizing various technology platforms. Create, run, and distribute weekly operations reports to Operations leadership and Operational Excellence team members.Program Support:
Support logistics for major Operational Excellence programs including organizing meetings, arranging logistics, printing and binding meeting materials, ordering SWAG, preparing relevant communications.Presentation Support:
Consolidate, edit, and proofread PPT presentations and documents as needed.Meeting Support:
Develop agendas and associated materials for upcoming meetings. Take meeting minutes, track ball in court and due dates, and follow-up on action items as necessary.Travel Coordination & Expenses:
Oversee travel arrangements for the Operational Excellence leadership team, including travel logistics, local on-site coordination, calendar management, and expense reporting.Event Planning:
Plan department-wide events, offsites, and team-building activities. Coordinate and execute logistics associated with specific programming. Arrange the location, necessary equipment, agenda, and relevant information.Document Management:
Curate, organize, print, and bind project plans and other related materials across the regions as requested. Maintain and update team materials such as organization charts and job descriptions.General Knowledge:
Maintain working knowledge of relevant Suffolk policies and procedures and be prepared to provide information in this regard as required.Qualifications
Proven experience as an administrative assistant, executive assistant, project administrator, or in a similar administrative role.Preferred familiarity of A/E/C Industry and its terminology.Proficiency in internet applications and MS Office Suite (Outlook, Excel, Power Point, Word). Familiarity with Procore and Bluebeam preferred.Self-motivated with ability to work independently and as part of a team.Eagerness to learn operations processes and terms and contribute to the Operational Excellence group.Ability to interact with others at all levels of the organization in a fast-paced environment, maintaining flexibility under pressure.Strong initiative in completing tasks and meeting deadlines.Exceptional organizational and follow-up skills.Strong multitasking skills with the ability to prioritize tasks.Excellent written and verbal communication skills.High level of discretion and confidentiality.Strong attention to detail and accuracy.Willingness to learn and adapt to new responsibilities and challenges.Education and Experience:Associate or bachelor's degree preferred.Minimum of 4 years of experience in an administrative or executive assistant role, preferably in construction or a related industry.Salary Range:
$80,000-100,000Location:
Boston Office - 5 days a week onsiteWorking Conditions
While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.EEO Statement
Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.Connect With Us!
Not ready to apply? Please submit your resume and/or contact information to Connect with us for general consideration.
#J-18808-Ljbffr